KODIAK Construction Recruiting & Staffing is hiring: Executive Assistant in Rich

Executive Assistant (Senior Leadership Support)

Location: Richmond, VA

Reports To: Senior Vice President

Position Summary

Our client is seeking an experienced Executive Assistant to provide high-level administrative, coordination, and organizational support to the Senior Vice President and other executive officers based in the Richmond office. This role supports senior leadership by managing priorities, anticipating needs, protecting confidentiality, and ensuring executives can focus on strategic and operational initiatives.

The Executive Assistant serves as a trusted partner to senior leaders in a fast-paced, dynamic environment and works closely with leaders across the organization to support the company’s mission, values, and people-first culture.

Key Responsibilities

• Provide comprehensive executive-level administrative support, including complex calendar management, travel coordination, meeting scheduling, and executive correspondence
• Act as a gatekeeper and liaison, managing communication flow and prioritizing competing executive demands
• Prepare, review, and edit executive communications, presentations, reports, and briefing materials
• Support board-level and leadership team meetings by preparing agendas, taking minutes, and tracking action items
• Coordinate and manage confidential and sensitive information with professionalism and discretion
• Organize and prioritize tasks to help executives make efficient use of their time
• Maintain structured systems for document management, project tracking, and executive workflows
• Assist with planning and execution of internal events, leadership meetings, employee engagements, and celebrations
• Ensure executives are informed and prepared with necessary materials prior to meetings and engagements
• Manage expense reports, vendor coordination, and procurement needs as required
• Serve as a central point of contact for internal teams, external partners, and customers requiring executive access
• Build strong relationships across departments to improve communication and streamline executive operations
• Partner with Talent, Safety, Construction, Service, IR, and other teams on cross-functional initiatives
• Support executive-sponsored initiatives, strategic planning efforts, and enterprise-wide projects
• Conduct research, compile information, and support development of executive-level documents and presentations
• Lead or assist with special assignments that improve organizational efficiency and enhance executive office effectiveness

Qualifications

• 5+ years of executive-level administrative support experience, preferably supporting senior leaders or C-suite executives
• Exceptional organizational, time-management, and multitasking skills
• Strong written and verbal communication skills with the ability to represent the Executive Office professionally
• High level of integrity with proven ability to maintain strict confidentiality
• Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint, along with modern collaboration tools
• Demonstrated experience managing complex calendars, executive travel, and high-volume scheduling
• Experience in construction, engineering, or a fast-paced, project-driven environment preferred
• Familiarity with Lean, continuous improvement, or operational excellence principles preferred
• Experience supporting multiple executives simultaneously preferred

Key Attributes for Success

• Proactive and anticipatory mindset
• Calm, composed, and professional under pressure
• Strong relationship-builder with excellent interpersonal skills
• Highly detail-oriented with strong follow-through
• Adaptable and able to pivot quickly as priorities change
• Takes pride in keeping leaders organized, informed, and prepared
• Team-oriented and motivated by supporting company success

Why Join Our Client

Our client offers the opportunity to support and influence an experienced and forward-thinking executive leadership team within a people-first culture focused on teamwork, respect, professionalism, and continuous improvement. This role offers competitive compensation, comprehensive benefits, and opportunities for growth within a stable and respected organization. The Executive Assistant plays a critical role in ensuring leadership operates effectively, stays connected to the business, and drives organizational success.