Marquee
Receptionist / Office Administrator
We are seeking a professional and organized Receptionist / Office Administrator to manage front desk operations and provide administrative support across multiple departments. This role is client-facing and plays a key part in creating a welcoming office environment while ensuring smooth daily operations.
Key Responsibilities
Front Desk & Visitor Management
- Greet and assist all visitors and employees at the front desk
- Ensure the Visitor iPad is powered on daily and SwipedOn is active
- Require all visitors to sign in and out
- Answer incoming phone calls and route calls appropriately
- Assist walk-up inquiries and general requests
Office & Facility Management
- Prepare coffee each morning
- Maintain a clean, organized, and fully stocked kitchen
- Ensure conference rooms are clean, organized, and properly stocked
- Keep supply closets stocked and organized
- Assign and manage employee lockers and parking spaces
- Check, sort, and distribute mail daily
- Run work-related errands as needed
Event & Trade Show Support
- Manage trade show supplies and company swag
- Coordinate shipping of trade show materials to events and arrange return shipments
- Research potential new trade shows and events
- Assist with event planning in coordination with Iris
Inventory & Apparel Management
- Manage company work shirts, hoodies, and office polos
- Track and organize vendor, employee, and apparel files
Accounting & Administrative Support
- Enter new vendors into the system
- Process Accounts Payable from multiple sources, including email, mail, Uline, FedEx, and FedEx Freight
- Prepare and send checks; file bills appropriately
- Maintain organized vendor and employee files
- Assist with state tax return documentation as needed
Qualifications
- Professional appearance and demeanor (client-facing role)
- Strong verbal and written communication skills
- Excellent organizational skills and attention to detail
- Ability to multitask and prioritize in a fast-paced office environment
- Proficiency with basic office technology and systems
- Reliable, proactive, and team-oriented
Schedule & Pay
- Schedule: 7:30am-4:00pm
- Pay Rate: $19-$20