PTS Advance
Job Title:
Administrative Assistant
Location:
Martinez, CA
Position Summary:
Our client is seeking an Administrative Assistant to support project and site operations in Martinez, CA. This role provides day-to-day administrative support to project management and field teams, helping ensure smooth coordination of documentation, reporting, and office activities.
Key Responsibilities
Provide administrative support to project managers, supervisors, and site personnel
Assist with onboarding paperwork, timesheets, and employee records
Prepare, organize, and maintain project documentation and files
Support payroll, invoicing, and expense tracking as needed
Answer phones, manage emails, and coordinate meetings or schedules
Order office supplies and assist with general office operations
Communicate with internal teams, vendors, and subcontractors
Perform other administrative duties as assigned
Qualifications
Previous administrative experience, preferably in construction or refining
Strong organizational and time‑management skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to handle confidential information professionally
Strong communication skills and attention to detail
Ability to work independently and in a fast‑paced environment
Work Environment
Office‑based with regular interaction with field and project teams
Standard business hours, with flexibility as project needs require
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Administrative Assistant
Location:
Martinez, CA
Position Summary:
Our client is seeking an Administrative Assistant to support project and site operations in Martinez, CA. This role provides day-to-day administrative support to project management and field teams, helping ensure smooth coordination of documentation, reporting, and office activities.
Key Responsibilities
Provide administrative support to project managers, supervisors, and site personnel
Assist with onboarding paperwork, timesheets, and employee records
Prepare, organize, and maintain project documentation and files
Support payroll, invoicing, and expense tracking as needed
Answer phones, manage emails, and coordinate meetings or schedules
Order office supplies and assist with general office operations
Communicate with internal teams, vendors, and subcontractors
Perform other administrative duties as assigned
Qualifications
Previous administrative experience, preferably in construction or refining
Strong organizational and time‑management skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to handle confidential information professionally
Strong communication skills and attention to detail
Ability to work independently and in a fast‑paced environment
Work Environment
Office‑based with regular interaction with field and project teams
Standard business hours, with flexibility as project needs require
#J-18808-Ljbffr