Mssi Inc
The Travel Coordinator provides centralized travel support for a corporate headquarters team managing a military logistics contract for the AH‑64 Apache helicopter program. This role ensures all travel activities—domestic, international, and on‑site military base visits—are executed efficiently, cost‑effectively, and in full compliance with defense‑industry regulations. The coordinator works closely with program leadership, logistics personnel, and government counterparts to ensure travel readiness that directly supports sustainment, maintenance, and field operations for the Apache platform. Must be able to obtain a secret security clearance and US Citizenship is required.
Key Responsibilities
Coordinate end‑to‑end travel logistics
for program managers, engineers, logisticians, field service representatives, and other personnel supporting the Apache helicopter sustainment contract.
Ensure compliance with DoD, FTR/JTR, ITAR, and company travel policies , especially for travel involving military installations, secure facilities, or export‑controlled environments.
Prepare, process, and track travel authorizations and vouchers
using corporate travel systems (e.g., UNANET, SAP) and ensure alignment with contract billing requirements.
Support travel for high‑priority logistics activities , including depot visits, supply‑chain coordination, maintenance support, and readiness reviews.
Coordinate with security teams
to verify clearance requirements, base access, and country‑specific restrictions for international travel.
Manage passport, visa, and deployment documentation
for personnel traveling to overseas Apache support sites.
Monitor travel budgets and contract‑allowable costs , ensuring accuracy for audits and government reporting.
Serve as the primary point of contact for travelers , providing rapid assistance with itinerary changes, delays, and mission‑critical adjustments.
Maintain detailed travel records and metrics
for program leadership, contract compliance, and internal audits.
Collaborate with logistics, supply chain, and program management teams
to forecast travel needs tied to maintenance cycles, fielding schedules, and sustainment milestones.
Other duties as assigned.
Adhere to company's AS9100 and QMS policies, procedures, and guidelines.
Required Qualifications
BS/BA and 8 years of experience coordinating travel in a defense, aerospace, or government‑contracting environment , ideally supporting aviation or logistics programs. A High School Diploma and 12 years of experience is authorized.
Working knowledge of federal travel regulations
(FTR, JTR) and defense‑industry compliance requirements.
Strong organizational skills
with the ability to manage high‑volume, time‑sensitive travel for multiple stakeholders.
Proficiency with corporate travel systems
such as Concur, SAP, UNANET, or similar platforms.
Ability to handle sensitive or export‑controlled information
with discretion and accuracy.
U.S. citizenship
and ability to obtain a security clearance if required by the contract.
Preferred Qualifications
Experience supporting military aviation programs , especially rotary‑wing platforms like the AH‑64 Apache.
Familiarity with logistics, sustainment, or depot‑level maintenance operations
within the defense sector.
Understanding of ITAR/EAR export‑control requirements
related to aviation systems.
Prior experience coordinating travel to military bases and international support sites .
Active or previous security clearance .
Education High School or better.
Experience Manage passport, visa, and deployment documentation for personnel traveling to overseas Apache support sites.
Support travel for high‑priority logistics activities, including depot visits, supply‑chain coordination, and maintenance support.
BS/BA and 8 years of experience or a High School Diploma and 12 years of travel coordination experience.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Key Responsibilities
Coordinate end‑to‑end travel logistics
for program managers, engineers, logisticians, field service representatives, and other personnel supporting the Apache helicopter sustainment contract.
Ensure compliance with DoD, FTR/JTR, ITAR, and company travel policies , especially for travel involving military installations, secure facilities, or export‑controlled environments.
Prepare, process, and track travel authorizations and vouchers
using corporate travel systems (e.g., UNANET, SAP) and ensure alignment with contract billing requirements.
Support travel for high‑priority logistics activities , including depot visits, supply‑chain coordination, maintenance support, and readiness reviews.
Coordinate with security teams
to verify clearance requirements, base access, and country‑specific restrictions for international travel.
Manage passport, visa, and deployment documentation
for personnel traveling to overseas Apache support sites.
Monitor travel budgets and contract‑allowable costs , ensuring accuracy for audits and government reporting.
Serve as the primary point of contact for travelers , providing rapid assistance with itinerary changes, delays, and mission‑critical adjustments.
Maintain detailed travel records and metrics
for program leadership, contract compliance, and internal audits.
Collaborate with logistics, supply chain, and program management teams
to forecast travel needs tied to maintenance cycles, fielding schedules, and sustainment milestones.
Other duties as assigned.
Adhere to company's AS9100 and QMS policies, procedures, and guidelines.
Required Qualifications
BS/BA and 8 years of experience coordinating travel in a defense, aerospace, or government‑contracting environment , ideally supporting aviation or logistics programs. A High School Diploma and 12 years of experience is authorized.
Working knowledge of federal travel regulations
(FTR, JTR) and defense‑industry compliance requirements.
Strong organizational skills
with the ability to manage high‑volume, time‑sensitive travel for multiple stakeholders.
Proficiency with corporate travel systems
such as Concur, SAP, UNANET, or similar platforms.
Ability to handle sensitive or export‑controlled information
with discretion and accuracy.
U.S. citizenship
and ability to obtain a security clearance if required by the contract.
Preferred Qualifications
Experience supporting military aviation programs , especially rotary‑wing platforms like the AH‑64 Apache.
Familiarity with logistics, sustainment, or depot‑level maintenance operations
within the defense sector.
Understanding of ITAR/EAR export‑control requirements
related to aviation systems.
Prior experience coordinating travel to military bases and international support sites .
Active or previous security clearance .
Education High School or better.
Experience Manage passport, visa, and deployment documentation for personnel traveling to overseas Apache support sites.
Support travel for high‑priority logistics activities, including depot visits, supply‑chain coordination, and maintenance support.
BS/BA and 8 years of experience or a High School Diploma and 12 years of travel coordination experience.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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