Milliken and Company
Executive Assistant & Office Administrator at Milliken and Company Westlake, OH
Milliken and Company, Westlake, Ohio, United States, 44145
Executive Assistant & Office Administrator job at Milliken and Company. Westlake, OH.
Milliken & Company is a global manufacturing leader whose focus on materials science delivers tomorrow’s breakthroughs today. From industry-leading molecules to sustainable innovations, Milliken creates products that enhance people’s lives and deliver solutions for its customers and communities. Drawing on thousands of patents and a portfolio with applications across the textile, flooring, chemical and healthcare businesses, the company harnesses a shared sense of integrity and excellence to positively impact the world for generations. Discover more about Milliken’s curious minds and inspired solutions at Milliken.com and on Facebook Instagram and LinkedIn.
Position Title Executive Assistant & Office Administrator
Position Summary The Executive Assistant & Office Administrator provides comprehensive, confidential administrative support to the Senior Vice President and Managing Director, Polymer Solutions. This role requires a highly organized and proactive individual capable of balancing high-level executive support with the logistical demands of maintaining a functional office environment. This position is located at Borchers HC in Westlake, OH and reports to the Director, Human Resources. Normal work hours are Monday through Friday, 8:00 a.m. – 5:00 p.m. but may occasionally require flexibility. This role is eligible for Milliken’s hybrid work policy, which includes 3 days in the office and 2 work from home days.
Key Responsibilities – Executive Support (Approx 60%)
Serve as the primary administrative support person for the Senior Vice President and Managing Director, Polymer Solutions President
Manage a complex calendar and schedule of company executive(s) ensuring they can focus on highest leverage work
Oversee all aspects of travel arrangements to include hotel, flight and ground transportation
Draft, review and send communications on behalf of company executive(s)
Organize and prepare for meetings, including gathering documents, coordinating meeting logistics, room reservations, preparing agendas and catering
Prepare and submit expense reports on a timely basis
Work closely with the leadership team and other Executive Assistants to provide support to the organization
Answer inquiries independently, follow up with other departments to ensure that requests are carried out
Understand how to prioritize meetings for executive(s) and manage daily schedule appropriately
Prepare, edit, and format documents, reports, presentations (PowerPoint, Excel), and internal/external communications
Plan and coordinate team building events & assist with special projects
Key Responsibilities – Facilities & Office Administration (Approx 40%)
Oversee the day-to-day operations of the office to ensure a safe, clean, and functional environment
Monitor and maintain inventory of office and breakroom supplies, placing orders efficiently and within budget
Managing incoming and outgoing mail
Process and approve PO’s and invoices related to general facility operations
HR support – Assist HR with new employee onboarding/employee offboarding and other general HR related duties
Ensure the facility complies with general safety standards and office policies are documented and followed
Qualifications – Required
5 years of experience supporting senior level leaders/executives
Exceptional service orientation mindset
Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) suite
Ability to make and build top notch presentations
Analytical capability and comfortable with data and numbers
Impeccable attention to detail
Strong time management skills and ability to meet deadlines
Excellent organizational skills
High level of integrity and confidentiality
Ability to work under time pressure and keep composure
Team player with positive attitude
Strong desire and interest to learn the business
Qualifications – Preferred
Prior experience working with a global/international team
SAP Experience
#LI-AP1
Milliken is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to actual or perceived race, color, creed, religion, sex or gender (including pregnancy, childbirth or related medical condition, including but not limited to lactation), sexual orientation, gender identity or gender expression (including transgender status), ancestry, national origin, citizenship, age physical or mental disability, genetic information, marital status, veteran or military status or any other characteristic protected by applicable law.
To request a reasonable accommodation to complete a job application, pre‑employment testing, a job interview, or to otherwise participate in the hiring process, please contact TalentAcquisition@milliken.com.
#J-18808-Ljbffr
Milliken & Company is a global manufacturing leader whose focus on materials science delivers tomorrow’s breakthroughs today. From industry-leading molecules to sustainable innovations, Milliken creates products that enhance people’s lives and deliver solutions for its customers and communities. Drawing on thousands of patents and a portfolio with applications across the textile, flooring, chemical and healthcare businesses, the company harnesses a shared sense of integrity and excellence to positively impact the world for generations. Discover more about Milliken’s curious minds and inspired solutions at Milliken.com and on Facebook Instagram and LinkedIn.
Position Title Executive Assistant & Office Administrator
Position Summary The Executive Assistant & Office Administrator provides comprehensive, confidential administrative support to the Senior Vice President and Managing Director, Polymer Solutions. This role requires a highly organized and proactive individual capable of balancing high-level executive support with the logistical demands of maintaining a functional office environment. This position is located at Borchers HC in Westlake, OH and reports to the Director, Human Resources. Normal work hours are Monday through Friday, 8:00 a.m. – 5:00 p.m. but may occasionally require flexibility. This role is eligible for Milliken’s hybrid work policy, which includes 3 days in the office and 2 work from home days.
Key Responsibilities – Executive Support (Approx 60%)
Serve as the primary administrative support person for the Senior Vice President and Managing Director, Polymer Solutions President
Manage a complex calendar and schedule of company executive(s) ensuring they can focus on highest leverage work
Oversee all aspects of travel arrangements to include hotel, flight and ground transportation
Draft, review and send communications on behalf of company executive(s)
Organize and prepare for meetings, including gathering documents, coordinating meeting logistics, room reservations, preparing agendas and catering
Prepare and submit expense reports on a timely basis
Work closely with the leadership team and other Executive Assistants to provide support to the organization
Answer inquiries independently, follow up with other departments to ensure that requests are carried out
Understand how to prioritize meetings for executive(s) and manage daily schedule appropriately
Prepare, edit, and format documents, reports, presentations (PowerPoint, Excel), and internal/external communications
Plan and coordinate team building events & assist with special projects
Key Responsibilities – Facilities & Office Administration (Approx 40%)
Oversee the day-to-day operations of the office to ensure a safe, clean, and functional environment
Monitor and maintain inventory of office and breakroom supplies, placing orders efficiently and within budget
Managing incoming and outgoing mail
Process and approve PO’s and invoices related to general facility operations
HR support – Assist HR with new employee onboarding/employee offboarding and other general HR related duties
Ensure the facility complies with general safety standards and office policies are documented and followed
Qualifications – Required
5 years of experience supporting senior level leaders/executives
Exceptional service orientation mindset
Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) suite
Ability to make and build top notch presentations
Analytical capability and comfortable with data and numbers
Impeccable attention to detail
Strong time management skills and ability to meet deadlines
Excellent organizational skills
High level of integrity and confidentiality
Ability to work under time pressure and keep composure
Team player with positive attitude
Strong desire and interest to learn the business
Qualifications – Preferred
Prior experience working with a global/international team
SAP Experience
#LI-AP1
Milliken is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to actual or perceived race, color, creed, religion, sex or gender (including pregnancy, childbirth or related medical condition, including but not limited to lactation), sexual orientation, gender identity or gender expression (including transgender status), ancestry, national origin, citizenship, age physical or mental disability, genetic information, marital status, veteran or military status or any other characteristic protected by applicable law.
To request a reasonable accommodation to complete a job application, pre‑employment testing, a job interview, or to otherwise participate in the hiring process, please contact TalentAcquisition@milliken.com.
#J-18808-Ljbffr