The Austin Company
Executive Administrative Assistant
The Austin Company, Irvine, California, United States, 92713
Brief Description
Are you ready to embark on an extraordinary career journey? Look no further than The Austin Company, where greatness is not just a goal, but a way of life. As a leading design, engineering, and construction firm with a rich legacy dating back to 1878, Austin offers unparalleled opportunities for growth, innovation, and professional development. Join our dynamic team and be part of a company that is at the forefront of shaping the future of industries worldwide. With a commitment to excellence, a collaborative work environment, and a passion for delivering exceptional results, Austin empowers its employees to reach their full potential and make a lasting impact. Discover the limitless possibilities that await you at www.theaustin.com and embark on a rewarding career journey with Austin.
The Executive Administrative Assistant provides high-level administrative, operational, and project support to multiple executives and teams. This role ensures seamless coordination of schedules, meetings, communications, and special projects, while proactively managing workflows and supporting organizational effectiveness across departments.
Qualifications
Proven experience supporting senior executives in a multi-departmental environment.
Exceptional organizational, communication, and time management skills.
Proficiency with Microsoft Office, specifically Outlook, Teams, Excel, PowerPoint, and Word.
Ability to manage multiple priorities, exercise discretion, and handle confidential information.
Strong problem-solving skills and a proactive, collaborative approach.
Preferred Skills
Experience with project management and workflow tools.
Familiarity with process documentation.
Event planning and office management experience.
Key Responsibilities Reasonable accommodations may be made to enable individuals with disabilities to perform these Essential functions:
Calendar & Meeting Management
Schedule, coordinate, and manage calendars for multiple executives.
Organize and facilitate staff meetings.
Prepare agendas, presentations, and meeting materials, document and track action items.
Administrative Support
Provide comprehensive administrative support, including travel arrangements, expense reporting, and event planning.
Support onboarding, training, and new employee processes.
Project & Workflow Coordination
Maintain and update project/task boards for cross-functional teams.
Track team internal project deliverables.
Communication & Information Management
Draft, review, and distribute internal communications, meeting notes, and resource guides.
Maintain shared resources in OneNote, Teams, and Egnyte.
Coordinate feedback, surveys, and process improvement initiatives.
Process Improvement & Special Projects
Document and improve standard operating procedures and workflows.
Implement and train teams on productivity tools and platforms.
Austin offers a comprehensive benefit package including Medical and Dental, Life, STD, LTD, and 401K with matching as well as a competitive salary with opportunity for advancement.
The hiring/salary range for this position in California is $70,000 - $105,000 per year. Please note that this is a just a suggested framework and salaries could fall outside of this. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience amongst other factors.
The Austin Company is an EEO and DFWP Employer.
Austin is wholly owned subsidiary of Kajima.
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The Executive Administrative Assistant provides high-level administrative, operational, and project support to multiple executives and teams. This role ensures seamless coordination of schedules, meetings, communications, and special projects, while proactively managing workflows and supporting organizational effectiveness across departments.
Qualifications
Proven experience supporting senior executives in a multi-departmental environment.
Exceptional organizational, communication, and time management skills.
Proficiency with Microsoft Office, specifically Outlook, Teams, Excel, PowerPoint, and Word.
Ability to manage multiple priorities, exercise discretion, and handle confidential information.
Strong problem-solving skills and a proactive, collaborative approach.
Preferred Skills
Experience with project management and workflow tools.
Familiarity with process documentation.
Event planning and office management experience.
Key Responsibilities Reasonable accommodations may be made to enable individuals with disabilities to perform these Essential functions:
Calendar & Meeting Management
Schedule, coordinate, and manage calendars for multiple executives.
Organize and facilitate staff meetings.
Prepare agendas, presentations, and meeting materials, document and track action items.
Administrative Support
Provide comprehensive administrative support, including travel arrangements, expense reporting, and event planning.
Support onboarding, training, and new employee processes.
Project & Workflow Coordination
Maintain and update project/task boards for cross-functional teams.
Track team internal project deliverables.
Communication & Information Management
Draft, review, and distribute internal communications, meeting notes, and resource guides.
Maintain shared resources in OneNote, Teams, and Egnyte.
Coordinate feedback, surveys, and process improvement initiatives.
Process Improvement & Special Projects
Document and improve standard operating procedures and workflows.
Implement and train teams on productivity tools and platforms.
Austin offers a comprehensive benefit package including Medical and Dental, Life, STD, LTD, and 401K with matching as well as a competitive salary with opportunity for advancement.
The hiring/salary range for this position in California is $70,000 - $105,000 per year. Please note that this is a just a suggested framework and salaries could fall outside of this. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience amongst other factors.
The Austin Company is an EEO and DFWP Employer.
Austin is wholly owned subsidiary of Kajima.
#J-18808-Ljbffr