City of Palm Springs
Procurement Specialist II
City of Palm Springs, Palm Springs, California, United States, 92292
About the City
Palm Springs, located in the Coachella Valley, is known for its luxurious yet relaxed lifestyle. Picture waking up to fresh air, surrounded by palm trees, and enjoying stunning mountain views. This city offers a perfect blend of nature and modern living for both residents and visitors. Palm Springs is ideal for families, offering numerous parks, gardens, and nature reserves for leisurely activities and wildlife encounters. With a wide range of attractions and events, there’s always something fun for everyone in the family. Visit the Engage Palm Springs website for more information. The City of Palm Springs is committed to cultivating a diverse, equitable, and inclusive workplace, from policies to inclusive healthcare, and making people of various backgrounds feel welcome and supported. To view our recent Human Rights Campaign, visit the Municipal Equity Index website.
The Position The Procurement and Contracting department handles the complex procurement of commodities as well as maintenance, repair, and operating services; prepares and processes purchase orders and contracts; administers procurement procedures in accordance with City policies and ordinances; and performs a variety of tasks relative to the assigned area of responsibility, including but not limited to procurement cards, insurance, emergency preparedness, auditing, and assisting the Procurement and Contracting Manager with complex projects.
Responsibilities
Consult with department personnel regarding procurement needs.
Provide technical assistance in preparing complex specifications and statements of work.
Conduct product and source research to forecast price trends.
Advise on new products and develop cost saving/containment opportunities.
Review City-wide uses or needs for commodities and services, and coordinate the competitive solicitation process of both.
Administer procurement procedures in accordance with City policies and regulations.
Prepare invitations for bid, request for quotations, request for proposal, and statement of qualifications.
Conduct pre-proposal and pre-bid conferences as necessary.
Receive, analyze, and evaluate responses to competitive processes, process purchase orders, and contracts.
Prepare staff recommendations for the award of contracts and agreements for presentation to the City Council.
Develop and monitor term contracts using an automated purchasing system.
Review contract files to ensure compliance with City insurance, business license, and bonding requirements.
Coordinate procurement activities with other City agencies and divisions; ensure smooth and efficient procurement operations.
Prepare and maintain various purchasing reports as required.
Administer the procurement program in the Procurement Manager’s absence.
Perform related duties and responsibilities as required.
Minimum requirements must be clearly demonstrated on the application to be considered; however, meeting the minimum requirements does not guarantee an invitation to compete further in the selection process. Experience requirements must be demonstrated in the “Work Experience” section of the application; other sections will not be used to determine experience qualifications. Qualifications noted as “desirable” or “preferred” are not part of the minimum requirements.
Experience
Three (3) years of increasingly responsible professional procurement experience is required.
Experience working with Enterprise Resource Planning System (ERPS), Tyler Munis, or any Finance or Procurement/Purchasing Software Systems is preferred.
Knowledge of contract administration and negotiation practices, statistical research and analysis, and familiarity with federal, state, and local laws is preferred.
Training Bachelor’s degree from an accredited college or university with major coursework in business or public administration or a related field, or any combination of education and expertise that provides equivalent knowledge, skills, and abilities is required.
License and Certifications
Possession of a valid NIGP Certified Procurement Professional (NIGP-CPP) is preferred.
Possession of a valid Certified Public Procurement Officer (CPPO) is preferred.
Possession of a valid Certified Professional Public Buyer (CPPB) is preferred.
Special Requirements
Must successfully complete a pre-employment background investigation, fingerprints, and physical.
Working Conditions The following work environment and physical conditions described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. This position works in an office environment and may require maintaining physical condition necessary for walking, standing, or sitting for prolonged periods; and stretching, lifting, squatting, and climbing.
Application and Selection Process Selection process may include one or more of the following: application review, qualification review, written exam, practical exam, oral panel exam, and department interview. Candidates must successfully pass each stage of the selection process above to continue to the next step. This process may be modified or changed depending on the number of qualified candidates. Please remember to submit all your application materials by the closing date and time. Incomplete or applications received after the closing date and time cannot be considered. All information on the application is subject to investigation and verification.
Contact Information The City of Palm Springs 3111 E. Tahquitz Canyon Way Palm Springs, CA 92262 www.palmspringsca.gov 760-323-8215
Equal Employment Opportunity The City of Palm Springs is an equal employment opportunity employer and we encourage all persons to file applications. Applicants will be considered regardless of race, color, creed, national origin, citizenship, ancestry, age, sex, sexual orientation, gender, gender identity, gender expression, family or marital status, disability, medical condition or pregnancy, genetic information, religious or political affiliation, or veteran status. In accordance with Government Code Section 3100, City of Palm Springs Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
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The Position The Procurement and Contracting department handles the complex procurement of commodities as well as maintenance, repair, and operating services; prepares and processes purchase orders and contracts; administers procurement procedures in accordance with City policies and ordinances; and performs a variety of tasks relative to the assigned area of responsibility, including but not limited to procurement cards, insurance, emergency preparedness, auditing, and assisting the Procurement and Contracting Manager with complex projects.
Responsibilities
Consult with department personnel regarding procurement needs.
Provide technical assistance in preparing complex specifications and statements of work.
Conduct product and source research to forecast price trends.
Advise on new products and develop cost saving/containment opportunities.
Review City-wide uses or needs for commodities and services, and coordinate the competitive solicitation process of both.
Administer procurement procedures in accordance with City policies and regulations.
Prepare invitations for bid, request for quotations, request for proposal, and statement of qualifications.
Conduct pre-proposal and pre-bid conferences as necessary.
Receive, analyze, and evaluate responses to competitive processes, process purchase orders, and contracts.
Prepare staff recommendations for the award of contracts and agreements for presentation to the City Council.
Develop and monitor term contracts using an automated purchasing system.
Review contract files to ensure compliance with City insurance, business license, and bonding requirements.
Coordinate procurement activities with other City agencies and divisions; ensure smooth and efficient procurement operations.
Prepare and maintain various purchasing reports as required.
Administer the procurement program in the Procurement Manager’s absence.
Perform related duties and responsibilities as required.
Minimum requirements must be clearly demonstrated on the application to be considered; however, meeting the minimum requirements does not guarantee an invitation to compete further in the selection process. Experience requirements must be demonstrated in the “Work Experience” section of the application; other sections will not be used to determine experience qualifications. Qualifications noted as “desirable” or “preferred” are not part of the minimum requirements.
Experience
Three (3) years of increasingly responsible professional procurement experience is required.
Experience working with Enterprise Resource Planning System (ERPS), Tyler Munis, or any Finance or Procurement/Purchasing Software Systems is preferred.
Knowledge of contract administration and negotiation practices, statistical research and analysis, and familiarity with federal, state, and local laws is preferred.
Training Bachelor’s degree from an accredited college or university with major coursework in business or public administration or a related field, or any combination of education and expertise that provides equivalent knowledge, skills, and abilities is required.
License and Certifications
Possession of a valid NIGP Certified Procurement Professional (NIGP-CPP) is preferred.
Possession of a valid Certified Public Procurement Officer (CPPO) is preferred.
Possession of a valid Certified Professional Public Buyer (CPPB) is preferred.
Special Requirements
Must successfully complete a pre-employment background investigation, fingerprints, and physical.
Working Conditions The following work environment and physical conditions described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. This position works in an office environment and may require maintaining physical condition necessary for walking, standing, or sitting for prolonged periods; and stretching, lifting, squatting, and climbing.
Application and Selection Process Selection process may include one or more of the following: application review, qualification review, written exam, practical exam, oral panel exam, and department interview. Candidates must successfully pass each stage of the selection process above to continue to the next step. This process may be modified or changed depending on the number of qualified candidates. Please remember to submit all your application materials by the closing date and time. Incomplete or applications received after the closing date and time cannot be considered. All information on the application is subject to investigation and verification.
Contact Information The City of Palm Springs 3111 E. Tahquitz Canyon Way Palm Springs, CA 92262 www.palmspringsca.gov 760-323-8215
Equal Employment Opportunity The City of Palm Springs is an equal employment opportunity employer and we encourage all persons to file applications. Applicants will be considered regardless of race, color, creed, national origin, citizenship, ancestry, age, sex, sexual orientation, gender, gender identity, gender expression, family or marital status, disability, medical condition or pregnancy, genetic information, religious or political affiliation, or veteran status. In accordance with Government Code Section 3100, City of Palm Springs Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
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