Leoncountyfl
This highly responsible management and administrative position is responsible for assisting the Finance and Accounting Director and the Chief Financial Officer in managing, planning, coordinating directing and administrating the function of the Finance Department. Duties include but are not limited to leading and overseeing the accounts payable, accounts receivable, cash receipts (including off duty and traffic), p-cards, grant financial reporting, and detention accounting functions. The Manager will provide input to accounting budget policy including development and revision activities and is expected to explain and interpret such policies to assigned staff as well as employees throughout the agency. The Manager shall be knowledgeable of the Sheriff’s Office entire accounting function including governmental fund groups and financial computer systems. The Manager will exercise considerable initiative and independent judgement in resolving day to day problems even where clear-cut guidance is not available. Work is performed under the direction of the Finance and Accounting Director and indirectly to the CFO. This position adheres to the agency core values of honesty and integrity, accountability, teamwork, trust and respect and commitment to excellence. To be successful in this position, the leader must demonstrate competency in GASB, GAAP, and financial knowledge, have a willingness to learn and train others, research, time management skills, advanced analytical and financial skills, general communication skills (both written and oral), inter-personal skills, customer service skills and problem-solving skills. Starting salary above minimum may be considered for exceptionally well qualified candidates.
Responsibilities
Supervise and evaluate assigned subordinates work performance, conducts open and honest performance counseling, appraisals and evaluated conditions of performance, initiates corrective action and/or disciplinary action, as necessary.
Ensures that systems used for financial and budgetary operations provide for adequate and reasonable internal accounting control, and that processed, recorded, and reported transactions have suitable audit trails and are in compliance with GASB and Single Audit.
Approves and/or prepares expenditures, cash receipts or journal entries as required/directed and ensures accurate data and audit back up for entries.
Reconciles balance sheet accounts and/or approves reconciliations performed by staff monthly.
Plans and recommends new systems, procedures, and internal controls to improve operations.
Ensure compliance with GASB, single audit and internal policy/procedures relating to accounts payable, accounts receivable, grants and other accounting functions.
Coordinates with other agency departments and externally to ensure communication and service efficiencies; interprets and explains requirements, regulations, and procedures.
Assists in preparation of annual financial reports at fiscal year-end including review of account reconciliations, preparation of accrual entries and works with external auditors to address questions.
Assists in the preparation of the annual budget, monitors status of allocated funds and controls expenses.
Meets with Procurement and internal staff monthly and quarterly to assure budgeted revenue and expenditures are timely received so that budget does not revert prior to year-end.
Oversees and or assists in the preparation and submission of all state/e federal reports including payroll reporting, monthly or quarterly grant financial reporting, 1099, and unclaimed.
Prepares internal audits as assigned including Investigative Fund on a quarterly basis.
Assesses staffing needs; interviews, recruits, or assists in the recruitment, hiring and training of personnel.
Prepares and or reviews revenue and expenditure account analysis monthly and makes correcting entries, as necessary.
Serves as Banner administrator responsible for system closing/open fiscal year, account maintenance, assist with internal controls and as well as training in accordance with Florida Uniform Accounting System Manual.
Provides training documentation including monthly and year end checklists and/or training regarding accounting and finance to internal department as well as agency members.
Communicates and prepares financial presentations to all levels of management including Command Staff.
Ability to analyze complex financial and accounting transactions used in everyday functions.
Ability to create reports, respond to surveys, create statistical summaries, and write policies, letters, memos, etc.
Knowledge of grant policies and procedures and associated grant guidance governing grant funding.
Ability to work independently with minimal guidance.
Ability to work closely with others as a team.
Ability to effectively communicate both orally and in writing.
Knowledge of financial software, computers, and Microsoft Office products, including intermediate to advanced Microsoft Excel spreadsheets.
Ability to motivate staff and fellow employees by directing and modifying procedures and controls; encourage employee behavior that achieves both personal and agency goals, to fulfill the mission of the agency.
Ability to prepare and or review evaluations of staff in accordance with agency policies to ensure they are fair and impartial and accurately reflect the job the employee performs.
Ability to prepare and present clear, accurate, concise, and objective written and oral reports.
Ability to meet requirements and maintain required licensures and certifications as well as agency required in-service training.
Ability to adhere to the standards and principles of the agency's core values and professionally represent the agency.
Ability to report to work timely, consistently, and as scheduled.
Ability to perform all functions of the job classification without posing a direct threat to the health or safety of other individuals in the workplace.
Qualifications
Bachelor’s Degree in Finance, Accounting, Business Administration, or related field; AND a minimum of five (5) year’s related experience including a minimum of two (2) years of accounting supervisory experience.
Equivalent combination of education and/or experience sufficient to successfully perform the essential duties of the job as those listed above.
Preferred Accounting experience within a government environment.
Preferred proficiency with Microsoft Excel and PowerPoint.
Physical and Work Environment Requirements
Duties are performed in office environment.
Duties often performed sedentary at desk for long periods of time with limited walking.
Must be able to lift, push, carry or pull a minimum of 25 lbs. independently.
Work is generally performed during normal business hours although the incumbent may be required to work any schedule that fulfills the needs of the position.
Extensive use of desktop computers is required.
Position may require travel to attend meetings and functions related to performance and required knowledge of essential duties.
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Responsibilities
Supervise and evaluate assigned subordinates work performance, conducts open and honest performance counseling, appraisals and evaluated conditions of performance, initiates corrective action and/or disciplinary action, as necessary.
Ensures that systems used for financial and budgetary operations provide for adequate and reasonable internal accounting control, and that processed, recorded, and reported transactions have suitable audit trails and are in compliance with GASB and Single Audit.
Approves and/or prepares expenditures, cash receipts or journal entries as required/directed and ensures accurate data and audit back up for entries.
Reconciles balance sheet accounts and/or approves reconciliations performed by staff monthly.
Plans and recommends new systems, procedures, and internal controls to improve operations.
Ensure compliance with GASB, single audit and internal policy/procedures relating to accounts payable, accounts receivable, grants and other accounting functions.
Coordinates with other agency departments and externally to ensure communication and service efficiencies; interprets and explains requirements, regulations, and procedures.
Assists in preparation of annual financial reports at fiscal year-end including review of account reconciliations, preparation of accrual entries and works with external auditors to address questions.
Assists in the preparation of the annual budget, monitors status of allocated funds and controls expenses.
Meets with Procurement and internal staff monthly and quarterly to assure budgeted revenue and expenditures are timely received so that budget does not revert prior to year-end.
Oversees and or assists in the preparation and submission of all state/e federal reports including payroll reporting, monthly or quarterly grant financial reporting, 1099, and unclaimed.
Prepares internal audits as assigned including Investigative Fund on a quarterly basis.
Assesses staffing needs; interviews, recruits, or assists in the recruitment, hiring and training of personnel.
Prepares and or reviews revenue and expenditure account analysis monthly and makes correcting entries, as necessary.
Serves as Banner administrator responsible for system closing/open fiscal year, account maintenance, assist with internal controls and as well as training in accordance with Florida Uniform Accounting System Manual.
Provides training documentation including monthly and year end checklists and/or training regarding accounting and finance to internal department as well as agency members.
Communicates and prepares financial presentations to all levels of management including Command Staff.
Ability to analyze complex financial and accounting transactions used in everyday functions.
Ability to create reports, respond to surveys, create statistical summaries, and write policies, letters, memos, etc.
Knowledge of grant policies and procedures and associated grant guidance governing grant funding.
Ability to work independently with minimal guidance.
Ability to work closely with others as a team.
Ability to effectively communicate both orally and in writing.
Knowledge of financial software, computers, and Microsoft Office products, including intermediate to advanced Microsoft Excel spreadsheets.
Ability to motivate staff and fellow employees by directing and modifying procedures and controls; encourage employee behavior that achieves both personal and agency goals, to fulfill the mission of the agency.
Ability to prepare and or review evaluations of staff in accordance with agency policies to ensure they are fair and impartial and accurately reflect the job the employee performs.
Ability to prepare and present clear, accurate, concise, and objective written and oral reports.
Ability to meet requirements and maintain required licensures and certifications as well as agency required in-service training.
Ability to adhere to the standards and principles of the agency's core values and professionally represent the agency.
Ability to report to work timely, consistently, and as scheduled.
Ability to perform all functions of the job classification without posing a direct threat to the health or safety of other individuals in the workplace.
Qualifications
Bachelor’s Degree in Finance, Accounting, Business Administration, or related field; AND a minimum of five (5) year’s related experience including a minimum of two (2) years of accounting supervisory experience.
Equivalent combination of education and/or experience sufficient to successfully perform the essential duties of the job as those listed above.
Preferred Accounting experience within a government environment.
Preferred proficiency with Microsoft Excel and PowerPoint.
Physical and Work Environment Requirements
Duties are performed in office environment.
Duties often performed sedentary at desk for long periods of time with limited walking.
Must be able to lift, push, carry or pull a minimum of 25 lbs. independently.
Work is generally performed during normal business hours although the incumbent may be required to work any schedule that fulfills the needs of the position.
Extensive use of desktop computers is required.
Position may require travel to attend meetings and functions related to performance and required knowledge of essential duties.
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