Archdiocese of St. Louis is hiring: Administrative Assistant - HR in Saint Louis

Job Summary The HR Administrative Assistant provides administrative and operational support to the Human Resources team, ensuring smooth day-to-day operations and effective communication across HR functions. This role manages clerical and logistical tasks, supports HR programs, and responds to general employee inquiries, serving as a point of contact for employees and visitors. The HR Administrative Assistant also supports HR projects, assists with onboarding processes, and contributes to a professional, organized, and welcoming office environment. Job Responsibilities Serve as the first point of contact for HR inquiries, responding to general questions and routing complex requests to the appropriate HR team member or functional expert. Support HR leadership with scheduling, calendar management, and follow-up for HR projects and meetings. Maintain office and HR supplies, manage equipment inventory, and coordinate purchases through approved systems (Coupa). Process department vendor invoices, secure approvals, submit payments, resolve discrepancies, and track spending in alignment with the budget. Coordinate logistics for HR and committee meetings, including preparation of materials, room setup, and catering. Oversee IT equipment and office technology, ensuring proper functionality and availability for HR staff. Assist with employee engagement activities, recognition events, and internal HR team celebrations. Draft and distribute HR communications and announcements to keep employees informed and connected. HR Recordkeeping & Data Management Accurately enter and maintain timekeeping and payroll-related data for non-exempt HR staff, ensuring timely submission to Payroll each pay period. Manage employment verification requests, ensuring completeness, accuracy, and compliance with organizational policies. Coordinate HR onboarding and offboarding activities, including issuing and collecting IT equipment, ID cards, keys, name plate and other resources. Organize HR records and files for Rigali Center employees, ensuring compliance with legal, regulatory, and internal recordkeeping standards. Support HR team with data tracking, reporting, and audits as needed to ensure data integrity and operational efficiency. Special Projects Coordinate the annual United Way campaign for the department, including communicating campaign details, assisting employees with online pledge submissions, tracking participation, and ensuring timely reporting of results. Assist with HR projects, process improvements, or special initiatives. Liaison with Facilities for work order, office space planning, relocations, and resolution of facilities needs. Job Requirements High school diploma or equivalent required; associate degree or higher preferred. 5-7 years of administrative experience, preferably in Human Resources or a professional office environment. Experience supporting HR functions or payroll/timekeeping preferred. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite, Outlook, and basic HR systems. Ability to handle confidential information with discretion and professionalism. Strong customer service orientation and ability to work effectively with all levels of staff. Ability to prioritize multiple tasks and adapt to changing work demands. Practicing Catholic in sacramental union with the Church preferred. The Archdiocese of St. Louis Catholic Education and Formation is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status. Pre-Employment Screening: all candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening. Our Mission We are a unique community—diverse in our talent, but unified in our drive to create together, face challenges together and grow together. Our values push us to empower, propel and inspire new ways of turning possibilities into realities. Our competencies define the behaviors that guide who we are, how we are inspired and how we inspire others to succeed. Work/life balance is so important to the archdiocese. After all, our business is about making life easier and better—and we want that for you and your career just as much as our consumers and their day-to-day lives. That’s why we offer flexible working times, remote working options, generous paid vacation increasing with service, and personal leaves of absence. As well as being able to make the most of life at home, you’ll also be able to contribute to the Archdiocese sponsored volunteer events. You can discover more about who we’re working with near you, and you can always ask us more about this at events and interviews—we love to see how passionate our people are about giving back. #J-18808-Ljbffr