Executive Assistant Job at Exact Solar in Newtown

Benefits 401(k) Bonus based on performance Dental insurance Flexible schedule Health insurance Paid time off Exact Solar is a growing solar company with a main office located in Bucks County, PA. We are seeking a highly capable Executive Assistant to provide direct support to our CEO, helping manage day-to-day tasks, priorities, and communications to ensure smooth and efficient operations. Our main office is in Newtown, PA, however, there is a small office location in Philadelphia that will be utilized for this position to work closely with the CEO. Position Overview The Executive Assistant will serve as a trusted partner to the CEO, handling administrative, organizational, and communication-related responsibilities. This role requires exceptional attention to detail, discretion, and the ability to anticipate needs in a fast-paced environment. The position is part-time initially, with the opportunity to become full-time based on performance and company needs. Key Responsibilities Provide day-to-day administrative and organizational support to the CEO Manage and organize the CEO’s inbox, including drafting and mirroring email communications Track tasks, deadlines, and follow-ups to ensure open items are completed in a timely mannerCreate and maintain daily priority lists and action plans Manage the CEO’s calendar, including scheduling meetings, calls, and appointments Coordinate travel arrangements and meeting logistics as needed Act as a point of contact between the CEO and internal/external stakeholders Maintain confidentiality and exercise discretion when handling sensitive information Proactively identify opportunities to improve workflows, organization, and efficiency Qualifications & Experience Prior experience as an Executive Assistant supporting a C‑suite executive or business owner Strong organizational and time management skills with the ability to manage multiple priorities Proven experience managing inboxes, calendars, and executive-level communicationsAbility to mirror tone and style in written communications High level of attention to detail and follow-through Skills & Attributes Proactive self‑starter who requires minimal oversight Positive attitude with a strong sense of responsibility and ownership Excellent written and verbal communication skills Strong problem‑solving and adaptability in a dynamic environment High level of discretion and professionalism Tech‑savvy with proficiency in Microsoft Office, Google Workspace, and similar tools Strong interpersonal skills and ability to manage relationships effectively Why Join Exact Solar Work closely with executive leadership and gain high-level business exposure Flexible part‑time role with growth potential into a full‑time position Opportunity to make a meaningful impact within a growing organization If moved to full time work, more benefits become available Flexible work from home options available. #J-18808-Ljbffr