Executive Assistant Job at Merrimackvalleychamber in Salem

Job Summary We are seeking a resilient, highly organized, and patient Executive Assistant who can manage personal tasks and administrative duties for the owner of a well-established hotel with grace, efficiency, and a touch of humor. The ability to handle confidential information with discretion is of utmost importance. Although the ideal candidate will be well-versed in Microsoft Office, knowledgeable about current events and passionate about hospitality, ‘old school’ tasks such as transcription from a dicatphone, filing, making personal appointments and keeping a handwritten calendar will be the primary focus. Responsibilities Administrative Support: Manage the owner’s schedule, including appointments, meetings, and travel arrangements. Ensure the owner is on time and well-prepared for all engagements. Correspondence: Handle all communications, including emails, phone calls, and letters, with professionalism and discretion. Print all emails, following specific, personal protocols. Personal Assistance: Assist with personal errands, shopping, and other tasks as requested. Document Management: Organize, file, and manage important documents and records, (mainly physical vs. electronic) ensuring easy retrieval when needed. Discretion and Confidentiality: Maintain the highest level of confidentiality regarding all personal and business matters. Qualifications Experience: A minimum of 5 years of experience as an executive or personal assistant, preferably in a high‑pressure environment. Retirees, ‘second-act’ professionals and mature candidates encouraged to apply. Skills: Exceptional organizational skills, strong attention to detail, and the ability to multitask effectively. Proficiency in office software (Microsoft Office, email management systems) is required. Communication: Excellent written and verbal communication skills. Ability to interact with a diverse range of people with diplomacy and tact. Resilience: Ability to work under pressure and handle challenging personalities with professionalism and patience. Flexibility: Willingness to be available for urgent tasks outside of standard business hours. Old‑Fashioned Etiquette: A good understanding and respect for traditional business etiquette and practices. Please Read Before Applying A typical day could be 8:00 a.m. – 2:00 p.m. but hours are flexible. Retirees, ‘second-act’ professionals, mature candidates and those who enjoy early morning starts preferred. If you enjoy bringing order to chaos and can handle a bit of old‑school tough love, we’d love to hear from you. The Hawthorne Independently owned Celebrating our 100th anniversary in 2025 Free on‑site parking Cafeteria‑style lunch provided How To Apply Please email resume and cover letter to kpetty@hawthornehotel.com. #J-18808-Ljbffr