Givaudan
Executive Assistant
Givaudan
Job Purpose
Perform administrative and clerical tasks in order to ensure efficient operations of the office/business unit and support personnel in their duties, according to company’s policies and local requirements.
Core Responsibilities
Office Administration
Perform office duties: type up documents, perform filing, update computer records, use office equipment like printers, photocopiers and fax machines
Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and ordering new supplies
Ensure office equipment is functioning by completing preventive maintenance requirements and managing repairs
Personal Assistance
Schedule meetings and ensure venues and equipment for meetings.
Take notes during meetings and prepare meeting minutes.
Make travel arrangements for staff.
Communication
Respond to routine inquiries from internal or external sources, for example on the organization's location, hours of operation, phone numbers, or email address.
Receive phone calls and re-direct callers to the desired recipients.
Take and distribute accurate messages.
Reporting
File and retrieve documents and reference materials; conduct research, collect and analyze data to prepare reports and documents.
Revise and suggest improvements to processes and record-keeping systems.
People Management
May coach junior administrative staff.
Academic Background
High School diploma
Post‑secondary education in business, computers, or office management is an asset.
Professional Experience
At Least 2 years of experience in administrative support role.
At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives. You work within an inspiring teamwork culture – where you can thrive, collaborate and learn from other talented and passionate people across disciplines, regions and divisions. Every essence of you enriches our world.
Diversity of perspectives fuels innovation and fosters deeper connections with our employees, customers, and partners. At Givaudan, we are dedicated to cultivating an inclusive environment where every individual’s voice is valued and has the power to shape our world. Join us in making a difference together.
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