Executive Assistant Job at The Art of Accomplishment in Sebastopol

Join to apply for the Executive Assistant role at The Art of Accomplishment Overview We're looking for an Executive Assistant to support Joe Hudson, founder of The Art of Accomplishment. This role blends traditional EA responsibilities — calendar management, travel coordination, light bookkeeping — with the unique demands of supporting a thought leader who creates transformational content and works closely with executives at companies like Apple, Alphabet, and OpenAI. The right person is organized, anticipates needs, and handles sensitive information with discretion. You're comfortable navigating ambiguity, shifting priorities, and the occasional unconventional request. You take initiative without needing permission for every move. Schedule & Location This is a part‑time role (~20 hours/week) with flexible, on‑call availability rather than fixed hours. You'll need to be responsive and adaptable as priorities shift. Ideally, you'd visit our office in Sebastopol 1‑2 days a week. What You'll Do Manage Joe's calendar, scheduling, and travel logistics Coordinate events and handle logistics for retreats, meetings, and recordings Support project coordination across content creation, courses, and business initiatives Handle light bookkeeping tasks including invoicing (QuickBooks) Manage correspondence, document preparation, and proofreading Serve as a point of contact and gatekeeper when needed Keep things running smoothly—supplies, equipment, systems What We're Looking For Proven experience as an EA, executive admin, or personal assistant Strong organizational skills and attention to detail Proficiency with Google Workspace; familiarity with QuickBooks is a plus Excellent written and verbal communication Ability to handle confidential information with care Self‑directed and resourceful—you figure things out Comfortable with variable hours and responsive availability Based in or near Sebastopol, CA (or willing to commute for in‑person days) #J-18808-Ljbffr