Executive Assistant Job at Metagenics, Inc. in Sauk Trail Beach

### Job SummaryThe Executive Assistant (EA) provides high-level administrative and strategic support to the Chief Executive Officer (CEO) and Executive Committee (ExCom). This role requires exceptional organizational skills, discretion, professionalism, and the ability to manage complex priorities in a fast-paced, dynamic environment. The EA acts as a trusted partner, ensuring seamless coordination, effective communication, with a proactive approach to day to day matters within the Executive Office.# **Responsibilities and Main Result Areas****Executive Support to the CEO*** Manage the CEO’s daily calendar, appointments, travel arrangements, and correspondence.* Attend meetings with the CEO as necessary, prepare agenda’s, taking of minutes and preparing presentations / speeches, where required.* Following up on actions from meetings where required.* Ensure the CEO is fully prepared for all meetings, events, and external engagements.* Act as a gatekeeper and liaison between the CEO and internal/external stakeholders.* Handle confidential information with the highest level of integrity and discretion.**Support to Executive Committee (ExCom)*** Facilitate and manage recurrent reporting to the Board of Directors.* Prepare and act as secretary for the Board of Directors.* Facilitate communication and alignment among ExCom members and departments.* Support in the planning of leadership offsites, strategy sessions, and special projects.* Assist in preparing meetings (agenda, content development, practical arrangements, catering, set up).* Coordinate the booking of all meeting rooms at HQ for all NHV users and give support accordingly for changes, double bookings, requests for extra availability.* Manage business travel itineraries for the ExCom team members.**General*** Liaise with company departments and bases as required to facilitate senior management coordination.* Travel to other Bases/Countries when required.### Skills & Qualifications**Skills*** Proven experience working at Executive Assistant level* Languages: Fluent in English* Excellent written and verbal communication skills in English* Demonstrated ability to manage confidential information and exercise sound judgment.* Professional demeanour and strong interpersonal skills, with the ability to interact effectively at all levels.**Qualifications*** A bachelor’s degree in business administration, Communications or related field preferred### What we offer*NHV Group is a European based helicopter service provider, specialised in business-to-business helicopter services both offshore & onshore.**We aim to create a leading position in the helicopter world with a primary focus on Europe and Africa, without compromising our safety. We strive to provide an increasing level of flexibility to our customers. Our services and experience present a refreshing and safe alternative in the industry. NHV cares about it’s people and invests in them to shape the best professionals in the industry.*At NHV, we are dedicated to delivering excellence in the helicopter world. With a commitment to safety, innovation, and customer centricity, we provide reliable services that support a wide range of missions. **Headquarters:** Ostend, Belgium **Fleet:** approximately 35 high-value helicopters **Operations:** Belgium, France, Denmark, the Netherlands, United Kingdom, Ivory Coast **Founded:** 1997Our expertise spans across Offshore Wind, Oil and Gas, Maritime Services, Rotary Wing Maintenance, Repair and Overhaul (MRO) Services, Academy for ATO Pilot Training, HHOP and P147 Technician Training. We take pride in working with a skilled and passionate team who ensure everything meets the highest industry standards.**Our Values*** **Safety** – We promote a Just Culture of trust, respect and accountability in safety, free from fear of retaliation.* **Integrity** – We take pride in our work, act responsibly, and deliver high-quality results on time to support NHV and its partners.* **Ownership** – We uphold the highest ethical standards, follow all regulations, and foster fairness and trust while continuously improving together.* **Partnership** – We value strong partnerships and treat our people as equals, working with fairness, respect, and a drive for top performance.Joining NHV means becoming part of an international, dynamic, and professional environment where growth and development are encouraged.### Attention required! #J-18808-Ljbffr