Primoris Services Corporation is hiring: Executive Assistant in Irvine

Executive Assistant – Underyoung Division, Irvine, CA Primoris Gas Operations, which consists of companies such as Q3 Contracting, ARB, Primoris Distribution Services, Snelson, and Pipejacking Trenchless, has over 60 years of experience working in the natural gas distribution industry. We provide a safe environment, quality workmanship, and exceptional value to our customers. Duties and Responsibilities Daily general administrative support for Vice President(s), Division Managers, Field Personnel, and other departments as needed. Bids/RFPs: maintain bid calendar; coordinate and aid in accurate, timely responses for proposals, bid packages, and prequalifications; manage project experience, resumes, and bid files; liaise between contracts and insurance departments. Event Planning: coordinate large- and small-scale events such as golf tournaments, airshows, charity events, in-house luncheons, off-site meetings, restaurant reservations, retirement dinners, etc. Accounts Payable: collaborate with AP to process check requests, coding, vendor setup, invoice approval; maintain imprest checking account. Corporate Reports: collect data from various resources and prepare reports by deadlines; prepare and maintain organizational charts. Concur/SAP: manage monthly multi-expense reports for the Management Team, track receipts, fill missing forms, code transactions, train employees, answer questions, and resolve issues. Travel Arrangements: plan and execute logistics including flights, hotels, car rentals, convention registration, activities, etc. Meeting Coordination: schedule meetings and book meeting rooms via Outlook/Zoom. Manage multiple ticket accounts for clients and vendors. Perform other miscellaneous duties such as special projects, ordering office supplies, distributing mail, maintaining office printers, updating seating charts, submitting IT requests, etc. Experience Administrative: 5 years (preferred) Qualifications Experience in construction industry a plus Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) Ability to interact with C-level internal/external executives Ability to exercise strict confidentiality Convey professionalism Ability to work with minimal supervision in a fast-paced environment Multi-task and perform under pressure Ability to perform duties with speed and accuracy Excellent written and verbal communication skills High attention to detail Self-reliant and resourceful Must be able to maximize the benefits of computer technology and stay up to date with the newest technologies Schedule Monday – Friday 7:30 am – 4:30 pm Some overtime required (as needed) Benefits Include Competitive compensation paid weekly Best-in-class medical, dental, vision, and LTD/STD 401(k) with company match, vested day-one Employee Stock Purchase Plan (ESPP) Paid Time Off, Holiday Pay, and Community Service Paid Time Pet Coverage “For our Furry Friends” Legal Assistance Coverage Award-winning safety And more Compensation : $65,000 – $85,000 / yr (DOE) Equal Opportunity Employer We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Third Party Agency Notice : Primoris will not accept any unsolicited resumes from any third-party recruiting agencies. Primoris and its subsidiaries will not be responsible for any fees from the use of unsolicited resumes unless your firm is an approved vendor partner with a current executed agreement. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. Seniority Level Mid-Senior level Employment Type Full-time Job Function Administrative Industries Construction #J-18808-Ljbffr