Executive Assistant Job at Western Digital in Irvine

Company Overview At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible. We are a key partner to some of the largest and highest‑growth organizations in the world, powering data centers, hyperscale cloud providers, and the ever‑growing data storage needs of the AI era. Together, we build the future of data storage. Job Description We are seeking an Executive Assistant to provide high‑quality support to Legal Executives and other senior legal team members. This position reports to the VP of Securities and Corporate Governance, Legal Operations and Government Affairs. The successful candidate will be a highly trusted, organized individual who exercises discretion and has exceptional interpersonal and multi‑tasking skills. Essential Duties and Responsibilities Calendar Management: Manage calendars of VPs; coordinate across executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists. Meeting Planning and Event Coordination: Assist in the planning and organizing of internal and external meetings, team offsites, and organization‑wide meetings. Obtain briefing documents for key meetings and create briefing packets for business trips. Correspondence/Approvals: Act as a proxy for communications and approvals as authorized. Serve as a source for general inquiries and refer routine matters to appropriate parties. Travel: Manage complex international and domestic travel. Carefully consider and decide the optimum travel arrangements and itineraries. Process passports and visas. Tool Management: Manage expense reports and purchase orders and become a tool champion of WD’s internal tools. Coordinate with IT support teams to ensure the best technology needed for successful meetings and events. In general, daily tasks are carried out at a higher level of complexity. Your job will be to problem‑solve, intuitively understand priorities, and plan‑ahead for recurring events and tasks. Qualifications Required 4+ years’ experience supporting senior‑level executives (VP+) in a public company, preferably legal or finance in high‑tech. Advanced knowledge of Microsoft 365 applications: Outlook, Word, Excel, PowerPoint, Teams. Great attention to detail and the maturity to handle confidential information. Intuitive problem‑solver with thoughtful anticipation of deliverables. Ability to prioritize and manage complex issues. Skills Excellent written and oral communication skills. Highly organized, resourceful, and detail oriented. Excellent time management skills. Collaborative style, team player. Demonstrates leadership. Passionate, kind, inclusive, and ethically minded. Daily presence (Monday, Wednesday and Thursday) in office. California notary public preferred. Additional Information Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender‑related appearance and behavior), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non‑discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forward in the "Know Your Rights: Workplace Discrimination is Illegal" poster. Our pay transparency policy is available here. Western Digital thrives on the power and potential of diversity. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution. Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and hiring process. Please contact us at jobs.accommodations@wdc.com to advise us of your accommodation request. Compensation & Benefits Details An employee’s pay position within the salary range may be based on several factors including but not limited to relevant education, qualifications, certifications, and experience; skills, ability, knowledge of the job; performance, contribution and results; geographic location; shift; space and internal and external equity; and business and organizational needs. The salary range is the range of possible compensation for this role at the time of posting. The range may be modified in the future and may be higher or lower than what is posted. The range applies to jobs performed in California, Colorado, New York or remote jobs that can be performed in those states. If your position is non‑exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay. You will be eligible to be considered for bonuses under either Western Digital’s Short Term Incentive Plan (STI) or the Sales Incentive Plan (SIP). You may also be eligible to participate in the annual Long‑Term Incentive (LTI) program. Please note that not all roles are eligible for equity or bonuses. We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax‑advantaged flexible spending and health savings accounts; employee assistance program; voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the Western Digital Savings 401(k) Plan. Note: No amount of pay is considered wages or compensation until it is earned, vested and determinable. The availability of any bonus, commission, benefits, or other form of compensation remains at the Company’s sole discretion. Notice To Candidates Please be aware that Western Digital and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter such requests, please report them immediately to the Western Digital Ethics Helpline or email compliance@wdc.com. Seniority level Entry level Employment type Full‑time Job function Legal Computer Hardware Manufacturing, Computers and Electronics Manufacturing, and Semiconductor Manufacturing Referrals increase your chances of interviewing at Western Digital by 2x. #J-18808-Ljbffr