NHS Ayrshire & Arran is hiring: Management Team Secretary in Headquarters

The Role Support the Management Team at NHS Lanarkshire by providing a comprehensive confidential secretarial and administrative service. The role involves diary management, minute taking, correspondence and event planning. Responsibilities Provide diary management and assistance in scheduling meetings. Take minutes and prepare reports and documents. Prepare distribution of papers for meetings. Typist function: correspondence, reports and documents. Deal professionally with enquiries from internal & external parties. Support planning and organisation of meetings and events, both virtually and face‑to‑face. Ensure timely follow‑ups on enquiries. Maintain confidentiality, diplomacy and discretion at all times. Qualifications Professional qualification (HNC, Business Admin/Secretarial Studies/Public Administration) or equivalent of 5+ years as a secretary. Excellent communication, organisational and planning skills. Strong interpersonal customer‑care skills. Proficient IT skills – Microsoft Word, Excel, Access, PowerPoint. Experience with diary management, calendar coordination and Microsoft Teams essential. Experience in an office administrator or secretarial role. Excellent written and oral communication, including minute taking. Knowledge of NHS systems, Worksmart, and Microsoft Packages. Previous secretarial experience at Band 3 level or within NHS/Local Authority. High level of initiative, attention to detail and ability to work independently. Contract Fixed Term – 12 months, full time, 37 hours per week. Location Administration, Kirklands – NHS Lanarkshire Headquarters. Benefits 27 days annual leave (increasing with length of service). 8 days public holidays. NHS Pension Scheme membership. Paid sick leave. Occupational health services. Employee counselling services. Work‑life balance policies. Contact Business Support Manager: Kerry Taylor – Kerry.Taylor@lanarkshire.scot.nhs.uk Recruitment Administrator: Lynn Deas – Lynn.Deas@lanarkshire.scot.nhs.uk #J-18808-Ljbffr