Unit Secretary - ICU Job at WVU Medicine in Weirton

Welcome! We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you’ll find other important information about this position. Minimum Qualifications High school diploma or equivalent. Preferred Qualifications Graduate of a Medical Assistant program or secretarial school. CPR certification. Experience One (1) year of administrative or clerical experience. Core Duties and Responsibilities Performs clerical duties related to patient care, including: Enter pending final discharge into SMS (INVISION) system Identify patient records accurately with patient label Reduce bulky charts as necessary; maintain storage of partial medical record until patient is discharged Assemble packets for diagnostic studies, admissions and surgical procedures Retrieve old medical records when directed Maintain housekeeping list of discharges and transfers Prepare alert band for patient allergies Prepare all medical records on discharge Organize and fill medical record as needed Fax discharge instructions to the patient’s primary care physician after discharge Prepare IDT document Notify monitor tech when a patient leaves the unit for a test/procedure Assist the physician including: Provide appropriate medical record to physicians Notify nurses of physician’s presence on department Complete the necessary requisitions and forms Forward requisition forms to appropriate departments Schedule diagnostic studies as ordered Schedule surgery as ordered Sign orders with full name and time when completed Provide charge nurse with orders to approve and sign Accept writes orders only from physician; does not accept verbal orders Notify physician’s offices regarding consults Provide assistance and resources regarding EMS (electronic medical record) Transcribe physician's orders from medical record to Kardex and/or medicine sheets (Skilled unit) Complete ordered daily lab work (Skilled Unit) Notify appropriate staff of STAT orders Prepare all reports, records, and permits as directed by the registered nurse, including: Place lab, X-Ray and other reports on patient’s medical record after the reports are checked by the registered nurse Complete specific unit forms Prepare permits for nurse to complete Perform SMS (INVISION) functions: i.e. order entry, cancel, discontinues, discharge, consults, work requests, etc. Act as receptionist for the nursing unit including: Greet visitors, make eye contact and walk them to the patient’s room Record and relay messages accurately to unit personnel Answer telephone and respond to the intercom; keep telephone lines open for incoming calls Answer telephone within 3 rings, state your name, location and ask how may I help you. Do not leave caller on hold longer than 1 minute – check with them if they would like to leave a message or continue to hold Place calls as directed by nurses and physicians Answer physician's pages when required Answer general inquiries from visitors, patients, volunteers and hospital personnel Answer call lights and notify appropriate staff Check incoming mail and distribute Update white boards in patient’s rooms Attend in-services and other educational programs as required Attend and participate in staff meetings Determine areas of self-improvement; write developmental goals on performance appraisal Perform clerical duties related to departmental operations including: Maintain stock of clerical supplies Enter CPD and Pharmacy charges, (ED only–complete charging in ED apps) Enter maintenance work orders Maintain departmental inventory; enter orders for needed items from storeroom Assign beepers, complete assignments in the call system, assign/update attributes as well as preparing daily assignment sheet for charge nurse to complete daily assignments Maintain an organized/clean nursing area Clean refrigerator on as needed basis Participate actively in the quality improvement program Collect data for quality audits as directed by the director Collect data for quality logs as directed by the director Collect data for environmental rounds Physical Requirements Manual dexterity used in operating standard office equipment. Prolonged periods of sitting. May be required to walk to various areas throughout the department or medical complex; this may require use of elevators and/or stairs. Working Environment Clinical environment. Skills and Abilities Basic computer knowledge and ability to operate standard office equipment. Knowledge of medical terminology. Proficient in Microsoft Office. Excellent written and verbal communication skills. Additional Job Description Scheduled Weekly Hours: 36 Exempt/Non-Exempt: United States of America (Non-Exempt) Shift: United States of America (Non-Exempt) Company: WMCH Weirton Medical Center Cost Center: 20 WMCH Nursing ICU Address: 601 Colliers Way, Weirton, West Virginia Equal Opportunity Employer West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment. Seniority Level Entry level Employment Type Full-time Job Function Administrative Industries Hospitals and Health Care #J-18808-Ljbffr