BDO USA is hiring: Executive Assistant in Houston

Join to apply for the Executive Assistant role at BDO USA Job Description An Executive Assistant is charged with providing high level, complex and confidential administrative support to assigned firm executives (e.g. CEO, CFO, COO) by using administrative systems, procedures, and policies, and monitoring and completing various administrative projects. This position requires providing support outside of standard business hours. Job Duties Manages complex calendars, schedules meetings, and coordinates travel arrangements for executives Prepares, edits, and distributes correspondence, reports, and presentations Organizes and maintains confidential files and records Coordinates logistics for meetings, events, and conference calls, including agenda preparation and minute-taking Screens and directs incoming calls, emails, and visitors Liaises with internal and external stakeholders on behalf of executives Assists with expense reporting and invoice processing Supports special projects and initiatives as assigned Provides general office administrative support to a BDO office, as needed Other duties as required Supervisory Responsibilities N/A Education High School Diploma, GED or equivalent, required Bachelor's degree, preferred Experience Five (5) or more years of administrative experience supporting organizational leadership or executives, required Professional services administrative experience, preferred Software Advanced level of proficiency in Microsoft Office Suite, required PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred Other Knowledge, Skills & Abilities Ability to work in a deadline-driven environment and handle multiple projects/tasks with attention to detail Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients Possesses superior customer service skills Displays independent judgment, finesse and diplomacy in all situations Consistently seeks to improve processes Excellent organizational skills Detail oriented, and capable of efficient and effective multi-tasking Capable of managing highly confidential information Ability to work well with all levels of management as well as outside external clients Ability to perform as a team player who is willing to help out as needed Salary Range Illinois Range: $48.08/hr - $57.70/hr NYC/Long Island/Westchester Range: $48.08/hr - $57.70/hr Benefits Welcoming diverse perspectives and understanding the experience of our professionals and clients Empowering team members to explore their full potential Our talented team who brings varying skills, knowledge and experience to proactively help our clients navigate an expanding array of complex challenges and opportunities Celebrating ingenuity and innovation to transform our business and help our clients transform theirs Focus on resilience and sustainability to positively impact our people, clients, and communities BDO Total Rewards that encompass so much more than traditional “benefits.” Equal Opportunity Employer, including disability/vets All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. “BDO USA, P.A. is an EO employer M/F/Veteran/Disability” #J-18808-Ljbffr