Diojeffcity
PARISH: St. Bonaventure Church, Hurricane Branch, Indian Grove LOCATION: Marceline EMPLOYMENT STATUS: Full-Time Hourly (with benefits) Group insurance and Retirement Plan Eligibility are governed by plan documents.
DIRECTLY RESPONSIBLE TO: Rev. C. Paschal Ihediohamma ESSENTIAL DUTIES AND RESPONSIBILITIES Greets visitors to the office in a professional and friendly manner
Responds to mail, emails, voicemails, and telephone calls
Assists other staff members when time, energy, and skill permit
All other secretarial duties needed such as scheduling parishioners to meet with Fr. Paschal when needed, running copies of flyers, etc.
Maintains accurate records of meetings as directed by the pastor (brings principal report/update to meetings; shares important information with the council’s involving diocese/parish by preparing packets a week prior to their meetings and keeping them up to date on financial situations)
Keeps vital statistics for the parish (including IG and HB) Sacraments
Deaths
Marriages
Council Minutes
Virtus Training – making sure those who need Virtus training also has their training done as well as any other training and certs needed to volunteer/work
Mass parishioner counts – report turned in monthly
Keeps pastor informed of vital concerns within the parish
Creates a weekly Bulletin and Monthly Calendar for St. Bon, HB, and IG and makes sure that the Bulletins are emailed, published to our site, and placed in the Churches.
Keeps records of Bulletins and makes sure they are published each year
Schedules Mass Intentions and makes sure they are paid for and deposited for St. Bon, HB, & IG
Schedules Eucharistic ministers and Liturgical Ministers
Maintains a positive relationship with parish council and other volunteers
Maintains a reasonable inventory of church supplies
Handles routine questions about policies and procedures of the Parish
Assist with payroll/onboarding when needed
Obtain payroll reporting for QuickBooks
Assist onboarding for new employees
Help employees with Paylocity and walk them thru on how to use Paylocity
Make sure FMLA, Term, New Hire, Workers Comp, etc. paperwork is sent to the correct place.
Prepare bank deposits and records of receipts
Make sure all finances are logged and tracked in QuickBooks
Reconcile all accounts
Run 10% Tithe reports monthly
Run Quarterly and Yearly reports
Prepare vouchers, including coding and payment of outstanding invoices for the Church, Rectory, and School
Bills IG, HB, and IC for the priests salary and mileage for reimbursement as well as Priest Institutes and Retreats
Year End Financials for the Diocese and any other reports the Diocese may ask for
Prepares financial statements as requested
Prepare tax statements for the parish yearly
Makes sure all Parishes (St. Bon, HB, and IG) are following Diocese guidelines and passes along any new information or flyers that come from the Diocese
Attends training seminars when they arise
Performs other duties as assigned
JOB QUALIFICATIONS Computer and organizational skills
Intermediate knowledge of Microsoft Word and Microsoft Excel
3-5 years previous training or experience as a bookkeeper/finances
Experience with QuickBooks is a plus
Ability to maintain confidentiality
Intermediate and accurate mathematical skills
Great people skills
Work hours/days: 32 hours Tuesday through Friday 8-4:30 (30 min lunch break); NO SUNDAYS. *Flexibility* If for some reason you need a day off other than a Monday, you may make up your hours on Monday if necessary.
#J-18808-Ljbffr