Genesee Intermediate School District is hiring: Building and Grounds/Finance Sec

Job Details Position Type: Secretarial/Clerical/Administrative Secretary Date Posted: 12/19/2025 Location: Croswell-Lexington Community Schools Closing Date: 01/07/2026 District: Croswell-Lexington Community School District Job Information Job Title: Building & Grounds/Finance Secretary Location: Central Office Reports To: Central Office Administration Salary: $21.00 - $23.00 per hour (commensurate with education and experience) Term: Full-time; 12 months Issued: December 19, 2025 Application Deadline: January 7, 2026 Qualifications Associates/Bachelor's degree preferred Accounting experience preferred Accounts receivable and general ledger experience Proficiency in Microsoft Office Suite and Google Apps G Suite Experience with PowerSchool’s B-Plus software preferred Ability to work independently and make good decisions in accordance with established policies and procedures MSBO Certification in a business office specialty is preferred. (Required within five years of employment) Building and Grounds Responsibilities Maintain records, key distribution, new employee requirements, and documentation Track inventory of supplies and equipment, ordering custodial supplies as needed Assist with documentation related to safety, compliance, and facility repairs/inspections Maintain building use procedures, calendars, and communication with facility usage Issue keys/badges and track building access Manage/schedule facilities usage, issue permits, and collect charges Coordinate maintenance and custodial staffing schedules, time tracking, and substitute scheduling Maintain updated MSDS Binders for each building Process time sheets for District employees Track district contracted labor and reconcile to billings Prepare annual tax documentation for District programs Track utility usage and fees Other duties as assigned Financial Responsibilities Process invoices, purchase orders, and check requests Assist with budget tracking, expense reporting, and financial record keeping Maintain accurate vendor files and contracts Support payroll and attendance reporting Provide general office support, including phone reception, filing, and correspondence Prepare GSRP contracts, verify ESS sub hours, and earned building sub hours Collect and verify employee timesheets (from multiple groups) and process sick/vacation time Perform month-end closing activities to aid in monthly financial closeout procedures Additional Financial Responsibilities Prepare monthly recurring manual journal entries Assist in implementing and monitoring internal controls Assist and/or serve as backup for the accounts payable function Prepare various financial reports and analyses as neededPrepare schedules, gather information, and assist in the annual financial audit as needed Oversee credit card processing and monthly reconciliation Assists district personnel with identifying, analyzing, and troubleshooting accounting questions Other duties as assigned Physical Demands The employee must occasionally lift and move up to 25 pounds in supplies, which requires bending, stooping, and lifting The employee must use keyboards, tools, and other controls The employee must sit and stand for long periods of time The employee must be able to move about the District unaided during the day when necessary Application Procedures Internal applicants may email their resume, letter of interest, and supporting documents to kwatson@croslex.org. Applicants must apply online through Frontline Mid-Michigan Area Public Schools Consortium at http://www.applitrack.com/gcaps/onlineapp or visit www.croslex.org employment link to complete an online application. Contact Information 5407 Peck Road, Croswell, MI 48422 Phone (810) 679-1000 | Fax (810) 679-1005 www.croslex.org Equal Opportunity Employer Statement CROSWELL-LEXINGTON COMMUNITY SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER In compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and the Americans with Disability Act of 1990, it is the policy of the Croswell-Lexington School District that no person shall, on the basis of race, color, religion, national origin or ancestry, sex, age, disability, height, weight, or marital status shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination during any program or activity or in employment. #J-18808-Ljbffr