Program Specialist, Center for Leadership and American Principles Job at Jackson

Program Specialist, Center for Leadership and American Principles Apply now Job no: 497938 Work type: Full Time Location: Jacksonville, AL (Main Campus) Categories: Staff Department: Center for Leadership and American Principles Salary: $45,000.00 annually Normal Work Schedule: 8:00 a.m. - 4:30 p.m., Monday – Friday with some evenings or weekends for special events Job Summary Under the supervision of the Director of the Center for Leadership and American Principles, the Program Specialist serves as the administrative anchor for the Center’s operations. This role requires initiative, attention to detail, and the ability to anticipate administrative needs in a fast‑paced environment. The specialist supports the Center’s expanding programs by managing operational workflows, coordinating events, assisting with communications, and maintaining relationships with internal and external partners. This position is funded through September 30, 2028, with potential extension based on funding availability. This role is ideal for candidates with prior administrative experience at a university, or highly motivated individuals who can quickly learn institutional systems and processes to contribute effectively with minimal supervision. Duties and Responsibilities Administrative Operations Provide confidential administrative support and serve as the administrative representative of the Center Manage calendars, meetings, conference calls, and correspondence Maintain electronic and paper records, filing systems, and reports Process payments, create requisitions, receive purchase orders, and maintain budget records Maintain office inventory and equipment Event and Program Support Assist with planning and logistics for Center events, including room reservations, vendor coordination, and university approvals Prepare materials, supplies, and food for events; some may occur evenings or weekends Submit and track Facilities requests as needed Assist with social media, marketing materials, registration forms, Zoom webinars, and posting routine updates Customer Service and Outreach Serve as a liaison for students, faculty, staff, K–12 educators, and other stakeholders Support outreach to school districts, civic organizations, and other Center partners Train, schedule, and supervise student employees as needed Other Duties Prepare and submit staff and student payrolls, as needed Refine workflows and carry assignments to completion with minimal supervision Perform other duties as assigned Required Minimum Qualifications High School diploma or equivalent. Preferred Qualifications Prior administrative experience in a higher education environment, preferably at Jacksonville State University. Familiarity with internal Jacksonville State University units, workflows, and policies for purchasing, travel, and academic support Initiative, self-motivation, and ability to carry projects from concept to completion with minimal supervision Familiarity with American political thought, civic education, and/or professional learning for K–12 educators Experience with Microsoft Excel for data entry and basic analysis Experience processing payments, requisitions, purchase orders, and maintaining budgets Familiarity with Banner and/or Chrome River systems Four (4) years equivalent experience in clerical or administrative support Required Documents Cover Letter Resume Employee Benefits Retirement Plans Alabama Teacher’s Retirement System (TRS) RSA-1 Deferred Compensation 403-B Retirement Annuity (TIAA) Health Insurance Medical (PEEHIP) Optional plans: vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity Long-term disability and life insurance Tuition assistance Paid and unpaid leave Employee Assistance Program Prescription assistance For additional information regarding benefits, please visit our website. Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at https://www.jsu.edu/police/docs/cleryannualreport.pdf Equal Employment Opportunity Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law. Advertised Dec 12 2025 Central Standard Time Applications close Jan 20 2026 Central Standard Time #J-18808-Ljbffr