Actalent
Site Administrator
Responsibilities
Assist with high-level multitasking functions including scheduling, filing, and workflow organization.
Manage calls while simultaneously handling customer interactions.
Communicate clearly and concisely both verbally and in writing.
Address inquiries or concerns and de-escalate situations positively.
Process requests submitted through the Smart Sheets program, including orientation, visitor badging, termination/suspension, and temporary badge requests.
Follow-up with customers and fulfill their needs when requests are declined.
Record and track all visitor badging functions, ensuring accurate reporting to management and the team at the end of each business day.
Collect all visitor and temporary badges daily and ensure they are recorded in Smart Sheets for reissue.
Respond professionally and promptly to a significant number of emails daily from two different inboxes.
Provide procedures and policies for newcomers and ensure they are well-informed.
Verify contractors' enrollment and approval in OCIP, guiding them appropriately if not.
Add new or renewed companies in Sitetraxx and assist with processing and badging for Spanish and English orientation classes.
Understand E-Verify and recognize multi-state IDs, Federal IDs, and Passports.
Support the badging of Safety Orientation classes in both English and Spanish.
Essential Skills
Bilingual proficiency.
2+ years of administrative experience.
Proficiency with Microsoft Office Suite.
Excellent written and verbal communication skills.
Personable with a positive attitude.
Additional Skills & Qualifications
Experience with Smartsheet.
Background in semiconductor site support.
Construction Background.
Experience with orientation and badging processes.
Work Environment The position requires working onsite Monday through Friday from 5 am to 1 pm, totaling 40 hours a week with no overtime. The work environment includes a supportive culture with benefits such as 401(k) matching, dental insurance, disability insurance, employee assistance program, health insurance, health savings account, life insurance, paid time off, professional development assistance, tuition reimbursement, and vision insurance.
Job Type & Location This is a Contract to Hire position based out of Phoenix, AZ.
Pay and Benefits The pay range for this position is $25.00 - $30.00/hr.
If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type This is a fully onsite position in Phoenix, AZ.
Application Deadline This position is anticipated to close on Jan 13, 2026.
EEO & Accommodation The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
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Responsibilities
Assist with high-level multitasking functions including scheduling, filing, and workflow organization.
Manage calls while simultaneously handling customer interactions.
Communicate clearly and concisely both verbally and in writing.
Address inquiries or concerns and de-escalate situations positively.
Process requests submitted through the Smart Sheets program, including orientation, visitor badging, termination/suspension, and temporary badge requests.
Follow-up with customers and fulfill their needs when requests are declined.
Record and track all visitor badging functions, ensuring accurate reporting to management and the team at the end of each business day.
Collect all visitor and temporary badges daily and ensure they are recorded in Smart Sheets for reissue.
Respond professionally and promptly to a significant number of emails daily from two different inboxes.
Provide procedures and policies for newcomers and ensure they are well-informed.
Verify contractors' enrollment and approval in OCIP, guiding them appropriately if not.
Add new or renewed companies in Sitetraxx and assist with processing and badging for Spanish and English orientation classes.
Understand E-Verify and recognize multi-state IDs, Federal IDs, and Passports.
Support the badging of Safety Orientation classes in both English and Spanish.
Essential Skills
Bilingual proficiency.
2+ years of administrative experience.
Proficiency with Microsoft Office Suite.
Excellent written and verbal communication skills.
Personable with a positive attitude.
Additional Skills & Qualifications
Experience with Smartsheet.
Background in semiconductor site support.
Construction Background.
Experience with orientation and badging processes.
Work Environment The position requires working onsite Monday through Friday from 5 am to 1 pm, totaling 40 hours a week with no overtime. The work environment includes a supportive culture with benefits such as 401(k) matching, dental insurance, disability insurance, employee assistance program, health insurance, health savings account, life insurance, paid time off, professional development assistance, tuition reimbursement, and vision insurance.
Job Type & Location This is a Contract to Hire position based out of Phoenix, AZ.
Pay and Benefits The pay range for this position is $25.00 - $30.00/hr.
If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type This is a fully onsite position in Phoenix, AZ.
Application Deadline This position is anticipated to close on Jan 13, 2026.
EEO & Accommodation The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
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