BioSpace
Company Description
AbbVie’s mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com.
Job Description The Medical Project Office (MPO) Project Planner is primarily responsible for supporting tactical budget management and vendor contracting in support of MHI tactics. This position serves as an expert and leader in contract and vendor management and financial reporting to ensure compliance with all applicable AbbVie policies.
The MPO Project Planners manage the process of contracting with vendors once final documentation has been provided (e.g., statement of work, work order, services agreement, bid waivers) including submitting and tracking to PO issuance, invoice processing, LBE gaiting, financial reconciliation and reporting.
MPO Project Planners liaise directly with Finance, Purchasing, and Outsourcing to maintain awareness of the most current policies and/or templates and resolve issues as necessary.
Responsibilities include: critically assess vendor proposals and contracts for compliance; submit documentation to Purchasing or Outsourcing for PO issuance; monitor process to completion, address issues, and find compliant solutions; complete new vendor setup documentation (including IT assessments); collect, summarize, consolidate, and verify data from multiple sources for monthly budget tracking, reporting, and reconciliation; perform monthly contract reconciliation of all agreements with monthly Paid Invoice/Goods Recipient; provide project and historical information, reporting, and tracking to support all finance planning cycles; continuously monitor projects for issues that require resolution; provide reports and data for accurate resource estimates; compile and provide routine standard reports on a monthly and ad‑hoc basis; provide analysis for strategic management of HCP contracts and carryover liability; partner with Office of Ethics & Compliance teams; assist with audits, compliance reporting and corporate initiatives; coordinate monthly meetings with MPMs; support and/or contribute to execution of GMA Tactics; and more.
Qualifications
Bachelor’s Degree in a technical, scientific, or business‑related field is required. Preference for MBA.
Project management certification (e.g., PMP) and/or Six Sigma certification preferred.
Minimum of 6+ years of operational and/or project management experience, preferably in the pharmaceutical industry.
Applied knowledge of project management tools and processes (e.g., management of integration, scope, time, cost, quality, human resources, communications, risk and procurement).
Confidence working with multiple systems to perform job responsibilities. Experience with SAP ECC/SRM, Excel Pivot Tables, Qlik Vision Dashboard Reporting, APTTUS, Centris/C3, ACE, IRT is a plus.
Experience with performance measurement, metric reporting, data analysis, and communication (e.g., metrics, dashboards).
Consistently communicates in an accurate, emotionally intelligent, concise, and inclusive manner.
Ability to prioritize multiple projects and deadlines, and adapt quickly to change in priorities.
Builds strong relationships with peers and cross‑functionally with partners outside the team to solve problems and drive results.
Key Stakeholders Medical Affairs Program Managers, Therapeutic Area Head and Leads, MA Leadership, IBT/GBT Lead and all MAT Leaders, P&E Program Leadership, External Customer Engagement, Evidence Solutions.
Additional Information
The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade. Individual compensation paid within this range will depend on many factors including geographic location, and the Company may ultimately pay more or less than the posted range. This range may be modified in the future.
We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
This job is eligible to participate in our short‑term incentive programs.
This job is eligible to participate in our long‑term incentive programs.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company’s sole and absolute discretion until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer / Veterans / Disabled.
Equal Opportunity Information US & Puerto Rico only – to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html.
Reasonable Accommodation Information US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: https://www.abbvie.com/join-us/reasonable-accommodations.html.
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Job Description The Medical Project Office (MPO) Project Planner is primarily responsible for supporting tactical budget management and vendor contracting in support of MHI tactics. This position serves as an expert and leader in contract and vendor management and financial reporting to ensure compliance with all applicable AbbVie policies.
The MPO Project Planners manage the process of contracting with vendors once final documentation has been provided (e.g., statement of work, work order, services agreement, bid waivers) including submitting and tracking to PO issuance, invoice processing, LBE gaiting, financial reconciliation and reporting.
MPO Project Planners liaise directly with Finance, Purchasing, and Outsourcing to maintain awareness of the most current policies and/or templates and resolve issues as necessary.
Responsibilities include: critically assess vendor proposals and contracts for compliance; submit documentation to Purchasing or Outsourcing for PO issuance; monitor process to completion, address issues, and find compliant solutions; complete new vendor setup documentation (including IT assessments); collect, summarize, consolidate, and verify data from multiple sources for monthly budget tracking, reporting, and reconciliation; perform monthly contract reconciliation of all agreements with monthly Paid Invoice/Goods Recipient; provide project and historical information, reporting, and tracking to support all finance planning cycles; continuously monitor projects for issues that require resolution; provide reports and data for accurate resource estimates; compile and provide routine standard reports on a monthly and ad‑hoc basis; provide analysis for strategic management of HCP contracts and carryover liability; partner with Office of Ethics & Compliance teams; assist with audits, compliance reporting and corporate initiatives; coordinate monthly meetings with MPMs; support and/or contribute to execution of GMA Tactics; and more.
Qualifications
Bachelor’s Degree in a technical, scientific, or business‑related field is required. Preference for MBA.
Project management certification (e.g., PMP) and/or Six Sigma certification preferred.
Minimum of 6+ years of operational and/or project management experience, preferably in the pharmaceutical industry.
Applied knowledge of project management tools and processes (e.g., management of integration, scope, time, cost, quality, human resources, communications, risk and procurement).
Confidence working with multiple systems to perform job responsibilities. Experience with SAP ECC/SRM, Excel Pivot Tables, Qlik Vision Dashboard Reporting, APTTUS, Centris/C3, ACE, IRT is a plus.
Experience with performance measurement, metric reporting, data analysis, and communication (e.g., metrics, dashboards).
Consistently communicates in an accurate, emotionally intelligent, concise, and inclusive manner.
Ability to prioritize multiple projects and deadlines, and adapt quickly to change in priorities.
Builds strong relationships with peers and cross‑functionally with partners outside the team to solve problems and drive results.
Key Stakeholders Medical Affairs Program Managers, Therapeutic Area Head and Leads, MA Leadership, IBT/GBT Lead and all MAT Leaders, P&E Program Leadership, External Customer Engagement, Evidence Solutions.
Additional Information
The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade. Individual compensation paid within this range will depend on many factors including geographic location, and the Company may ultimately pay more or less than the posted range. This range may be modified in the future.
We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
This job is eligible to participate in our short‑term incentive programs.
This job is eligible to participate in our long‑term incentive programs.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company’s sole and absolute discretion until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer / Veterans / Disabled.
Equal Opportunity Information US & Puerto Rico only – to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html.
Reasonable Accommodation Information US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: https://www.abbvie.com/join-us/reasonable-accommodations.html.
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