Adams & Martin Group
Business Solutions Manager @ Adams & Martin Group | Legal Recruiter
Legal Secretary
Location: Riverside, CA
Salary: $70,000 - $85,000 annually
Position Overview The Legal Secretary provides high-level administrative and secretarial support to attorneys, ensuring the efficient management of litigation matters from inception through resolution. This role involves drafting, revising, and finalizing complex legal documents; preparing and executing e‑filings in state and federal courts; maintaining case calendars; and organizing materials for hearings, trials, arbitrations, and mediations. The ideal candidate will have advanced organizational skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast‑paced law firm environment.
Essential Duties and Responsibilities
Prepare, revise, and format legal documents, correspondence, memoranda, and emails from written drafts and transcription
Handle e‑filings and support all stages of the litigation process, from initiation through trial
Assemble documents and exhibits for court filings, hearings, arbitrations, mediations, and depositions
Proofread documents for accuracy, grammar, and compliance with firm standards
Create and update Tables of Contents (TOC) and Tables of Authorities (TOA)
Schedule and coordinate appointments, meetings, and deadlines for attorneys
Maintain and monitor attorney calendars, ensuring all critical dates are recorded
Process new client/matter intakes per firm procedures
Utilize legal software and document management systems to efficiently produce and manage documents
Arrange attorney travel, including hotel, airfare, and transportation
Sort and distribute incoming mail and emails
Assist with marketing materials such as pitch folders, attorney bios, and presentations
Provide backup and overflow coverage as needed
Maintain confidentiality of all firm, client, and personnel information
Qualifications and Requirements
High School Diploma or equivalent
Minimum of five years of litigation secretary experience
Strong writing, editing, and proofreading skills
Proficiency in Microsoft Office Suite; familiarity with iManage preferred
Strong organizational skills with ability to prioritize multiple attorneys’ workloads
Excellent verbal and written communication skills
Ability to operate standard office equipment and transcription devices
Reliable attendance and punctuality
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Legal
Industries Law Practice and Legal Services
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Riverside, CA .
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Location: Riverside, CA
Salary: $70,000 - $85,000 annually
Position Overview The Legal Secretary provides high-level administrative and secretarial support to attorneys, ensuring the efficient management of litigation matters from inception through resolution. This role involves drafting, revising, and finalizing complex legal documents; preparing and executing e‑filings in state and federal courts; maintaining case calendars; and organizing materials for hearings, trials, arbitrations, and mediations. The ideal candidate will have advanced organizational skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast‑paced law firm environment.
Essential Duties and Responsibilities
Prepare, revise, and format legal documents, correspondence, memoranda, and emails from written drafts and transcription
Handle e‑filings and support all stages of the litigation process, from initiation through trial
Assemble documents and exhibits for court filings, hearings, arbitrations, mediations, and depositions
Proofread documents for accuracy, grammar, and compliance with firm standards
Create and update Tables of Contents (TOC) and Tables of Authorities (TOA)
Schedule and coordinate appointments, meetings, and deadlines for attorneys
Maintain and monitor attorney calendars, ensuring all critical dates are recorded
Process new client/matter intakes per firm procedures
Utilize legal software and document management systems to efficiently produce and manage documents
Arrange attorney travel, including hotel, airfare, and transportation
Sort and distribute incoming mail and emails
Assist with marketing materials such as pitch folders, attorney bios, and presentations
Provide backup and overflow coverage as needed
Maintain confidentiality of all firm, client, and personnel information
Qualifications and Requirements
High School Diploma or equivalent
Minimum of five years of litigation secretary experience
Strong writing, editing, and proofreading skills
Proficiency in Microsoft Office Suite; familiarity with iManage preferred
Strong organizational skills with ability to prioritize multiple attorneys’ workloads
Excellent verbal and written communication skills
Ability to operate standard office equipment and transcription devices
Reliable attendance and punctuality
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Legal
Industries Law Practice and Legal Services
Referrals increase your chances of interviewing at Adams & Martin Group by 2x
Get notified about new Litigation Secretary jobs in
Riverside, CA .
#J-18808-Ljbffr