CALTEC Corp.
About Us
We are a growing general contractor. Our projects range from commercial builds to complex tenant improvements. We’re seeking a Part‑Time Office Administrator to be a cornerstone as we scale. This role supports day‑to‑day office operations and keeps information flowing to the right people. It is ideal for someone who thrives in a dynamic, evolving environment.
Classification Nonexempt
Pay $23.00 – $29.00 per hour
Reports To Executive Team, Project Managers
Job Description Job Summary We seek a reliable, detail‑oriented part‑time Office Administrator to support in‑office operations. Responsibilities include handling incoming mail, scanning and distributing documents to the correct departments, maintaining physical and digital files, and assisting with general office tasks.
Supervisory Responsibilities None
Duties and Responsibilities
Receive, open, and sort incoming mail and deliveries
Scan documents and route them to the appropriate departments
Maintain organized digital files and physical filing systems
Assemble and maintain binders and office records
Assist with basic administrative tasks as needed
Support general office organization and cleanliness
Run occasional office‑related errands, if required
Communicate clearly with team members to ensure documents are handled correctly
Greets and directs clients and visitors
Answers phone calls and emails
Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence
Performs other related duties as assigned
Required Skills/Abilities
Basic computer skills (scanning, email, file management)
Strong attention to detail
Good organizational habits
Ability to handle confidential information appropriately
Dependable and punctual
Comfortable working in an office environment
Preferred Qualifications
High school graduate
Prior experience in an office or administrative role
Experience in construction or professional services offices is a plus
Physical Requirements
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times
Work Environment This job operates in a clerical office setting. It routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Other duties may require driving to conferences, pre‑bid meetings, and client sites.
Schedule
Part‑time, in‑office
Flexible schedule, provided it does not impede responsibilities
Benefits
Flexible Schedule (if it doesn’t interfere with role responsibilities)
Sick Pay
Training opportunities for growth
Paid vacation and holidays
Additional Information CALTEC Corp. participates in E‑Verify to confirm work authorization.
We are an Equal Opportunity Employer and value diversity in our workplace.
No visa sponsorship (H1B or otherwise) is available at this time.
Please do not contact the office directly.
Seniority Level Entry level
Employment Type Part‑time
Job Function Administrative
Industries Construction
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Classification Nonexempt
Pay $23.00 – $29.00 per hour
Reports To Executive Team, Project Managers
Job Description Job Summary We seek a reliable, detail‑oriented part‑time Office Administrator to support in‑office operations. Responsibilities include handling incoming mail, scanning and distributing documents to the correct departments, maintaining physical and digital files, and assisting with general office tasks.
Supervisory Responsibilities None
Duties and Responsibilities
Receive, open, and sort incoming mail and deliveries
Scan documents and route them to the appropriate departments
Maintain organized digital files and physical filing systems
Assemble and maintain binders and office records
Assist with basic administrative tasks as needed
Support general office organization and cleanliness
Run occasional office‑related errands, if required
Communicate clearly with team members to ensure documents are handled correctly
Greets and directs clients and visitors
Answers phone calls and emails
Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence
Performs other related duties as assigned
Required Skills/Abilities
Basic computer skills (scanning, email, file management)
Strong attention to detail
Good organizational habits
Ability to handle confidential information appropriately
Dependable and punctual
Comfortable working in an office environment
Preferred Qualifications
High school graduate
Prior experience in an office or administrative role
Experience in construction or professional services offices is a plus
Physical Requirements
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times
Work Environment This job operates in a clerical office setting. It routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Other duties may require driving to conferences, pre‑bid meetings, and client sites.
Schedule
Part‑time, in‑office
Flexible schedule, provided it does not impede responsibilities
Benefits
Flexible Schedule (if it doesn’t interfere with role responsibilities)
Sick Pay
Training opportunities for growth
Paid vacation and holidays
Additional Information CALTEC Corp. participates in E‑Verify to confirm work authorization.
We are an Equal Opportunity Employer and value diversity in our workplace.
No visa sponsorship (H1B or otherwise) is available at this time.
Please do not contact the office directly.
Seniority Level Entry level
Employment Type Part‑time
Job Function Administrative
Industries Construction
#J-18808-Ljbffr