Montgomery County Juvenile Court
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Chief Deputy Clerk
role at
Montgomery County Juvenile Court
2 days ago Be among the first 25 applicants
CLASSIFICATION TITLE:
Director of Court Services (Chief Deputy Clerk)
FLSA STATUS:
Exempt
EMPLOYMENT STATUS:
Full-time
EXEMPTION TYPE:
Executive
REPORTS TO:
Court Administrator
CIVIL SERVICE STATUS:
Unclassified
WORK SCHEDULE:
40 hours per week
PAY RANGE:
$97,324 to $130,083 USD
DISTINGUISHING JOB CHARACTERISTICS
Provides leadership to the Court Services Department by ensuring efficient case‑flow management of civil, abuse, neglect, dependency (A,N,D) and delinquency case types. Responsible for managing the Juvenile Court official record and ensuring Juvenile Court’s compliance with the Ohio Revised Code, the Ohio Rules of Civil and Criminal Procedure and Ohio Supreme Court Rules of Superintendence. Responsible for leadership and management of 38 Court Services staff. Responsible for implementation, management and ongoing maintenance of the Juvenile Court E‑Filling system.
“In this position, you are an At‑Will Employee serving at the pleasure of the Administrative Judge.”
ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons, covered by the Americans with Disabilities Act, in accordance with its requirements.
Works at the direction of the Clerk of Court/Administrative Judge and Court Administration to ensure Ohio Rules of Superintendence, Ohio Juvenile Rules and the Ohio Rules of Civil and Criminal Procedures are followed.
Responsible for implementation, management and ongoing maintenance of the Juvenile Court E‑Filling system.
Makes recommendations for adjustments to departmental operations and case‑flow management to ensure cases are processed in a fair and expeditious manner.
Establishes policies and procedures for data entry, classifying cases, and maintaining case status inventory.
Prepares case management operating guidelines used for developing and implementing work related procedures and case management manuals for Clerk’s Office and Clerks in the Courtroom (CIC).
Identifies and recommends resource allocation and staffing needs, and reports financial needs and impact.
Reviews and evaluates court orders to determine case status, and establishes actions that can be taken by staff.
Responsible for Sealing and Expunging Records pursuant to Ohio law.
Determines priorities for service improvements within the Court Services Department. Studies current process and identifies methods for improvement, develops processes and plans and facilitates implementation. Conducts management reviews and makes written recommendations to enhance services.
Analyzes monthly Supreme Court Report, summarizes significant changes in data and defines cause of changes including numbers and types of cases moving in and out of the system, changes in court procedures effecting case‑flow, case processing time, and other processes.
Manages Court Services operations and staff engaged in the filing of new complaints and motions, processing of Court documents, case management of Magistrates dockets, completion of court entry checklists and the docketing and mailing of all court entries.
Works closely with both Court Services Supervisors and staff to identify work issues and problems, explore ideas, and coordinate work operations. Leads and participates in meetings and committees within the Court and with community partners.
Responsible for the creation and maintenance of an E‑filing system for the public and attorneys.
Prepares reports for submission to the Finance Department including IV‑D billing, fingerprinting and other monthly reports.
Provides guidance to deputy clerks regarding case filing and processing matters; interpret rules and resolve filing issues consistent with Court and office goals.
Custodian of Court Records and responsible for properly transferring Court Records to the Court of Appeals and other entities pursuant to Ohio law, including but not limited to the Ohio Rules of Superintendence, the Ohio Juvenile Rules and the Ohio Rules of Civil and Criminal Procedure.
Responsible as fiduciary for monies collected. Supervises staff who handle cash drawers and ensures the drawers are in balance and daily close out reports are submitted. Ensures reports are submitted to the Finance Department.
Works closely with the Information Technology department to ensure that the Court’s case management system is operating efficiently and that the Court’s website is up‑to‑date, including but not limited to Standard Filing Forms.
Works closely with the public to ensure easy interaction with the Court through technology, personal meetings, telephone and email.
SCOPE OF SUPERVISION
Two Court Services Supervisors; Twenty Deputy Clerks of Courts; Sixteen Courtroom Specialists (CICs); One Project Manager.
EQUIPMENT OPERATED
Computer; current software system (JCS); scanners, telephone, fax machine, copier and other general office equipment; time stamp machine.
CONTACTS WITH OTHERS
Judges; Magistrates; Probation Department; Legal Department; Intervention Center; Attorneys; general public.
CONFIDENTIAL DATA
Hard copy and computerized records concerning adult and juvenile filings; abortion by‑pass cases, sealed and expunged records and passports.
WORKING CONDITIONS
Good office working conditions.
USUAL PHYSICAL DEMANDS
The following physical demands are typically exhibited by position incumbents performing this job’s essential duties and responsibilities. These physical demands are not, and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job’s essential duties because of an ADA disability.
While performing duties of this job, frequently sits for extended periods of time, and occasionally stands and walks. Employee converses verbally with others, normally in person. Vision demands include close, relatively detailed vision when typing and using a computer screen.
Seniority level:
Director
Employment type:
Full‑time
Industries:
Government Administration
#J-18808-Ljbffr
Chief Deputy Clerk
role at
Montgomery County Juvenile Court
2 days ago Be among the first 25 applicants
CLASSIFICATION TITLE:
Director of Court Services (Chief Deputy Clerk)
FLSA STATUS:
Exempt
EMPLOYMENT STATUS:
Full-time
EXEMPTION TYPE:
Executive
REPORTS TO:
Court Administrator
CIVIL SERVICE STATUS:
Unclassified
WORK SCHEDULE:
40 hours per week
PAY RANGE:
$97,324 to $130,083 USD
DISTINGUISHING JOB CHARACTERISTICS
Provides leadership to the Court Services Department by ensuring efficient case‑flow management of civil, abuse, neglect, dependency (A,N,D) and delinquency case types. Responsible for managing the Juvenile Court official record and ensuring Juvenile Court’s compliance with the Ohio Revised Code, the Ohio Rules of Civil and Criminal Procedure and Ohio Supreme Court Rules of Superintendence. Responsible for leadership and management of 38 Court Services staff. Responsible for implementation, management and ongoing maintenance of the Juvenile Court E‑Filling system.
“In this position, you are an At‑Will Employee serving at the pleasure of the Administrative Judge.”
ESSENTIAL DUTIES AND RESPONSIBILITIES
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons, covered by the Americans with Disabilities Act, in accordance with its requirements.
Works at the direction of the Clerk of Court/Administrative Judge and Court Administration to ensure Ohio Rules of Superintendence, Ohio Juvenile Rules and the Ohio Rules of Civil and Criminal Procedures are followed.
Responsible for implementation, management and ongoing maintenance of the Juvenile Court E‑Filling system.
Makes recommendations for adjustments to departmental operations and case‑flow management to ensure cases are processed in a fair and expeditious manner.
Establishes policies and procedures for data entry, classifying cases, and maintaining case status inventory.
Prepares case management operating guidelines used for developing and implementing work related procedures and case management manuals for Clerk’s Office and Clerks in the Courtroom (CIC).
Identifies and recommends resource allocation and staffing needs, and reports financial needs and impact.
Reviews and evaluates court orders to determine case status, and establishes actions that can be taken by staff.
Responsible for Sealing and Expunging Records pursuant to Ohio law.
Determines priorities for service improvements within the Court Services Department. Studies current process and identifies methods for improvement, develops processes and plans and facilitates implementation. Conducts management reviews and makes written recommendations to enhance services.
Analyzes monthly Supreme Court Report, summarizes significant changes in data and defines cause of changes including numbers and types of cases moving in and out of the system, changes in court procedures effecting case‑flow, case processing time, and other processes.
Manages Court Services operations and staff engaged in the filing of new complaints and motions, processing of Court documents, case management of Magistrates dockets, completion of court entry checklists and the docketing and mailing of all court entries.
Works closely with both Court Services Supervisors and staff to identify work issues and problems, explore ideas, and coordinate work operations. Leads and participates in meetings and committees within the Court and with community partners.
Responsible for the creation and maintenance of an E‑filing system for the public and attorneys.
Prepares reports for submission to the Finance Department including IV‑D billing, fingerprinting and other monthly reports.
Provides guidance to deputy clerks regarding case filing and processing matters; interpret rules and resolve filing issues consistent with Court and office goals.
Custodian of Court Records and responsible for properly transferring Court Records to the Court of Appeals and other entities pursuant to Ohio law, including but not limited to the Ohio Rules of Superintendence, the Ohio Juvenile Rules and the Ohio Rules of Civil and Criminal Procedure.
Responsible as fiduciary for monies collected. Supervises staff who handle cash drawers and ensures the drawers are in balance and daily close out reports are submitted. Ensures reports are submitted to the Finance Department.
Works closely with the Information Technology department to ensure that the Court’s case management system is operating efficiently and that the Court’s website is up‑to‑date, including but not limited to Standard Filing Forms.
Works closely with the public to ensure easy interaction with the Court through technology, personal meetings, telephone and email.
SCOPE OF SUPERVISION
Two Court Services Supervisors; Twenty Deputy Clerks of Courts; Sixteen Courtroom Specialists (CICs); One Project Manager.
EQUIPMENT OPERATED
Computer; current software system (JCS); scanners, telephone, fax machine, copier and other general office equipment; time stamp machine.
CONTACTS WITH OTHERS
Judges; Magistrates; Probation Department; Legal Department; Intervention Center; Attorneys; general public.
CONFIDENTIAL DATA
Hard copy and computerized records concerning adult and juvenile filings; abortion by‑pass cases, sealed and expunged records and passports.
WORKING CONDITIONS
Good office working conditions.
USUAL PHYSICAL DEMANDS
The following physical demands are typically exhibited by position incumbents performing this job’s essential duties and responsibilities. These physical demands are not, and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job’s essential duties because of an ADA disability.
While performing duties of this job, frequently sits for extended periods of time, and occasionally stands and walks. Employee converses verbally with others, normally in person. Vision demands include close, relatively detailed vision when typing and using a computer screen.
Seniority level:
Director
Employment type:
Full‑time
Industries:
Government Administration
#J-18808-Ljbffr