Schulte Hospitality Group
Contracts Administration Specialist | Schulte Hospitality Group
Schulte Hospitality Group, Louisville, Kentucky, us, 40201
Contracts Administration Specialist | Schulte Hospitality Group
Schulte Hospitality Group is seeking a dynamic, service-oriented
Contracts Administration Specialist
to join our team! SHG is an organization whose success is rooted in its service culture. Our mission is to exude hospitality, be respectful and authentic, prioritize the needs of our internal and external stakeholders above our own, and continuously strive to make a positive impact in all we do. We are passionate hoteliers eager to add like-minded people to our rapidly growing team.
Benefits
Daily Pay
Free Telemedicine and Virtual Mental Health care access for all associates starting day one
Multiple Health Insurance and Life Insurance options
401k Plan + Company Match
Paid Time Off
Holiday Pay
Pet Insurance
Employee Assistance Program
Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships + more
Position Purpose Evaluate contracts received from various sources, obtain related Certificates of Insurance, coordinate approval of contracts, issue completed contracts to applicable parties, input contract data in tracking system and file related documentation electronically. Work with various teams regarding acquisition & divestiture processes. Complete additional departmental responsibilities, as assigned. Ideal candidate would have a strong customer service focus with a keen sense of urgency and commitment to executional excellence, accountability and teamwork; would be self‑motivated and detail oriented; able to work on multiple projects at one time in a fast‑paced environment; have a desire to read, evaluate and process contracts on a daily basis; willing to commit the hours to complete the job at hand; and flexible to changing priorities.
Job Duties and Responsibilities
Communicate, both verbally and in writing, with internal and field teams; vendors; and property owners to obtain, coordinate and manage contracts.
Update tracking system with contract information for reporting purposes and file related documentation.
Track status of contracts for renewal or termination and issue applicable, related notifications.
Work with Acquisition / Divestiture teams when hotels are added to or removed from portfolio. Responsibilities include, but are not limited to reviewing contracts, preparing telecom account and utility account spreadsheets; working with corporate and field teams to obtain and share required information; setting up various purchasing accounts; issuing related notifications via email and USPS mail, making necessary system updates; and filing all documentation.
Complete special projects, when assigned.
Undertake responsibilities and duties which may be added, formally or informally, either verbally or in writing.
Education and Experience
2-3 years of contract analysis and processing in an office environment preferred.
2-3 years of data entry experience, including reviewing & analyzing content preferred.
Associate’s or Bachelor’s Degree in related field preferred.
Knowledge, Skills and Abilities
Must have flexible work hours that may include evenings and weekends.
Highly proficient computer skills, including Microsoft Outlook, Word and Excel.
Planning, analyzing and coordinating projects.
Executing independent judgment to formulate a course of action.
Ability to provide input and thought leadership.
Ability to build strong relationships with internal stakeholders.
Ability to recommend process enhancements and cascade changes.
Willingness to learn new computer systems.
Strong interpersonal and organizational skills.
Strong written and oral communication skills.
Ability to self‑direct and self‑pace.
Ability to multi‑task efficiently and effectively.
Ability to maintain a high level of confidentiality.
The hiring process may consist of a phone interview, manager(s) interview, drug screen, background check, reference checks, and potential employment assessment.
Seniority Level Associate
Employment Type Full‑time
Job Function Management and Manufacturing
Industries Hospitality and Restaurants
Schulte Hospitality Group is an Equal Opportunity Employer.
#J-18808-Ljbffr
Contracts Administration Specialist
to join our team! SHG is an organization whose success is rooted in its service culture. Our mission is to exude hospitality, be respectful and authentic, prioritize the needs of our internal and external stakeholders above our own, and continuously strive to make a positive impact in all we do. We are passionate hoteliers eager to add like-minded people to our rapidly growing team.
Benefits
Daily Pay
Free Telemedicine and Virtual Mental Health care access for all associates starting day one
Multiple Health Insurance and Life Insurance options
401k Plan + Company Match
Paid Time Off
Holiday Pay
Pet Insurance
Employee Assistance Program
Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships + more
Position Purpose Evaluate contracts received from various sources, obtain related Certificates of Insurance, coordinate approval of contracts, issue completed contracts to applicable parties, input contract data in tracking system and file related documentation electronically. Work with various teams regarding acquisition & divestiture processes. Complete additional departmental responsibilities, as assigned. Ideal candidate would have a strong customer service focus with a keen sense of urgency and commitment to executional excellence, accountability and teamwork; would be self‑motivated and detail oriented; able to work on multiple projects at one time in a fast‑paced environment; have a desire to read, evaluate and process contracts on a daily basis; willing to commit the hours to complete the job at hand; and flexible to changing priorities.
Job Duties and Responsibilities
Communicate, both verbally and in writing, with internal and field teams; vendors; and property owners to obtain, coordinate and manage contracts.
Update tracking system with contract information for reporting purposes and file related documentation.
Track status of contracts for renewal or termination and issue applicable, related notifications.
Work with Acquisition / Divestiture teams when hotels are added to or removed from portfolio. Responsibilities include, but are not limited to reviewing contracts, preparing telecom account and utility account spreadsheets; working with corporate and field teams to obtain and share required information; setting up various purchasing accounts; issuing related notifications via email and USPS mail, making necessary system updates; and filing all documentation.
Complete special projects, when assigned.
Undertake responsibilities and duties which may be added, formally or informally, either verbally or in writing.
Education and Experience
2-3 years of contract analysis and processing in an office environment preferred.
2-3 years of data entry experience, including reviewing & analyzing content preferred.
Associate’s or Bachelor’s Degree in related field preferred.
Knowledge, Skills and Abilities
Must have flexible work hours that may include evenings and weekends.
Highly proficient computer skills, including Microsoft Outlook, Word and Excel.
Planning, analyzing and coordinating projects.
Executing independent judgment to formulate a course of action.
Ability to provide input and thought leadership.
Ability to build strong relationships with internal stakeholders.
Ability to recommend process enhancements and cascade changes.
Willingness to learn new computer systems.
Strong interpersonal and organizational skills.
Strong written and oral communication skills.
Ability to self‑direct and self‑pace.
Ability to multi‑task efficiently and effectively.
Ability to maintain a high level of confidentiality.
The hiring process may consist of a phone interview, manager(s) interview, drug screen, background check, reference checks, and potential employment assessment.
Seniority Level Associate
Employment Type Full‑time
Job Function Management and Manufacturing
Industries Hospitality and Restaurants
Schulte Hospitality Group is an Equal Opportunity Employer.
#J-18808-Ljbffr