Express Employment Professionals - Wausau, WI
Office Administrator
Express Employment Professionals - Wausau, WI, Wisconsin Rapids, Wisconsin, United States, 54494
4 days ago Be among the first 25 applicants
Express Employment Professionals - Wausau, WI provided pay range
This range is provided by Express Employment Professionals - Wausau, WI. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$20.00/hr - $30.00/hr Office Administrative Assistant / Front Desk Coordinator Full-Time | On-Site | Day Shift We are seeking a polished, highly organized
Office Administrative Assistant
who takes pride in professionalism, attention to detail, and being a dependable point of support across the office. This role is ideal for someone who values structure, accuracy, and representing an organization with confidence and integrity. You’ll serve as both the first impression and the behind-the-scenes backbone—ensuring daily operations run smoothly, efficiently, and professionally. Key Responsibilities
Professional Front Office Management
Serve as the first point of contact for visitors, vendors, and callers with a calm, professional, and welcoming presence Answer and direct phone calls efficiently while maintaining discretion and confidentiality Manage visitor access, logs, and front office security procedures Maintain organized, accurate filing systems (digital and physical) Prepare correspondence, documents, mailings, and internal communications Schedule appointments, manage calendars, and assist with travel coordination Support leadership, accounting, and operations with dependable administrative support Accounting & Documentation Support
Assist with accounts payable functions including vendor setup, invoice processing, and payment tracking Enter and maintain data with a high degree of accuracy Organize and maintain job files, quotes, and supporting documentation Office Organization & Coordination
Maintain a clean, orderly, and professional reception and shared office spaces Monitor and manage office supplies and equipment needs Coordinate service or repairs for office equipment as needed Support special projects and additional administrative needs as assigned What We’re Looking For
Professionalism & Work Style
Exceptionally organized, detail-oriented, and reliable Strong sense of ownership, accountability, and follow-through Able to manage multiple priorities while maintaining accuracy and composure Demonstrates discretion, sound judgment, and confidentiality Experience & Skills
Associate’s degree in accounting, finance, or related field preferred 3+ years of experience in an administrative, accounting support, or office coordination role Strong written and verbal communication skills Proficient in Microsoft Word and Excel Experience with accounting or ERP systems a plus Work Environment & Physical Requirements
Office-based role with regular sitting and computer work Occasional standing, walking, and lifting up to 25 lbs Professional business environment during standard office hours Why This Opportunity
Be a trusted professional supporting multiple departments Work in a structured, organized, and team-oriented environment Play a key role in maintaining operational excellence Stable, full-time position with long-term potential Seniority level
Not Applicable Employment type
Full-time Job function
Administrative, Customer Service, and Accounting/Auditing Manufacturing Referrals increase your chances of interviewing at Express Employment Professionals - Wausau, WI by 2x Inferred from the description for this job
Medical insurance Vision insurance 401(k)
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This range is provided by Express Employment Professionals - Wausau, WI. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$20.00/hr - $30.00/hr Office Administrative Assistant / Front Desk Coordinator Full-Time | On-Site | Day Shift We are seeking a polished, highly organized
Office Administrative Assistant
who takes pride in professionalism, attention to detail, and being a dependable point of support across the office. This role is ideal for someone who values structure, accuracy, and representing an organization with confidence and integrity. You’ll serve as both the first impression and the behind-the-scenes backbone—ensuring daily operations run smoothly, efficiently, and professionally. Key Responsibilities
Professional Front Office Management
Serve as the first point of contact for visitors, vendors, and callers with a calm, professional, and welcoming presence Answer and direct phone calls efficiently while maintaining discretion and confidentiality Manage visitor access, logs, and front office security procedures Maintain organized, accurate filing systems (digital and physical) Prepare correspondence, documents, mailings, and internal communications Schedule appointments, manage calendars, and assist with travel coordination Support leadership, accounting, and operations with dependable administrative support Accounting & Documentation Support
Assist with accounts payable functions including vendor setup, invoice processing, and payment tracking Enter and maintain data with a high degree of accuracy Organize and maintain job files, quotes, and supporting documentation Office Organization & Coordination
Maintain a clean, orderly, and professional reception and shared office spaces Monitor and manage office supplies and equipment needs Coordinate service or repairs for office equipment as needed Support special projects and additional administrative needs as assigned What We’re Looking For
Professionalism & Work Style
Exceptionally organized, detail-oriented, and reliable Strong sense of ownership, accountability, and follow-through Able to manage multiple priorities while maintaining accuracy and composure Demonstrates discretion, sound judgment, and confidentiality Experience & Skills
Associate’s degree in accounting, finance, or related field preferred 3+ years of experience in an administrative, accounting support, or office coordination role Strong written and verbal communication skills Proficient in Microsoft Word and Excel Experience with accounting or ERP systems a plus Work Environment & Physical Requirements
Office-based role with regular sitting and computer work Occasional standing, walking, and lifting up to 25 lbs Professional business environment during standard office hours Why This Opportunity
Be a trusted professional supporting multiple departments Work in a structured, organized, and team-oriented environment Play a key role in maintaining operational excellence Stable, full-time position with long-term potential Seniority level
Not Applicable Employment type
Full-time Job function
Administrative, Customer Service, and Accounting/Auditing Manufacturing Referrals increase your chances of interviewing at Express Employment Professionals - Wausau, WI by 2x Inferred from the description for this job
Medical insurance Vision insurance 401(k)
#J-18808-Ljbffr