ARC - Advancing Revolutionary Construction
Project Administrator
ARC - Advancing Revolutionary Construction, Buffalo, New York, United States, 14266
Join to apply for the
Project Administrator
role at
ARC - Advancing Revolutionary Construction
ARC - Advancing Revolutionary Construction provided pay range This range is provided by ARC - Advancing Revolutionary Construction. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $60,000.00/yr - $70,000.00/yr
Who We Are At Arc Building Partners, we believe that our people are our greatest asset. We’re a collaborative team dedicated to building not only structures but also a positive, engaging workplace culture. Our mission goes beyond construction; we strive to create an environment where people enjoy coming to work and where our culture and core values drive everything we do.
Location Buffalo, NY 14202
Who You Are You’re detail-oriented, organized, and thrive in a fast‑paced environment. With a solid understanding of accounting and construction processes, you keep financially accurate and projects running smoothly. You’re proactive, reliable, and a strong communicator who takes pride in getting things done right.
Position Overview The
Project Administrator
plays a key role in supporting project teams with monthly billing, compliance, and project coordination. This position is responsible for preparing monthly payment applications, tracking subcontractor documentation, and ensuring accurate job cost reporting. You will collaborate closely with Project Managers and the Accounting team to keep projects on track from start to finish.
Key Responsibilities Monthly Billing
Prepare monthly project invoices with construction management software (Procore).
Manage monthly subcontractor invoicing in Procore to ensure subcontractors’ billings are finalized within defined timeframe.
Assist in reviewing subcontractor preliminary invoices. Verify overall amounts, retention, change orders, and stored materials.
Review all job cost transactions and compile monthly general conditions report/expenses backup.
Prepare lien waiver/confirm requested payment amounts are accurate. Obtain internal signature before submission.
Project Administration
Review with Project Manager all approved change events for the billing cycle.
Prepare change order documents, such as Prime Contract Change Orders (PCCOs), as needed. Distribute internally and to clients for signature.
Tracks and follows all insurance certificates and third‑party releases for subcontractor payment.
Contribute to the contract administration process, creating Requests for Information (RFI) and Submittals on an as‑needed basis to support the team and project.
Properly enter all relative correspondence into Company File Structure.
Project Set Up & Close Out
Upload Project Budgets into Procore based on information received from the Preconstruction Team.
Prepare/collect project financial documents for closeout (Certificate of Final Accounting, final lien waiver).
Qualifications
Associate’s or Bachelor’s degree; or 3–5 years of relevant experience.
Experience with Procore or similar construction management software strongly preferred.
Strong financial management and mathematical skills.
Excellent organizational skills and attention to detail.
Effective time management and ability to multitask in a fast‑paced environment.
Strong communication skills, both written and oral.
Skilled in data analysis, problem‑solving, and evaluating financial information.
Compensation
$60,000 - $70,000 - commensurate with experience.
Why Join Us?
A people‑focused culture that values teamwork, collaboration, and professional growth.
Opportunities to lead engagement initiatives and enhance employee experience.
Competitive benefits package, including health, dental, vision, 401(k) match, and paid time off.
A dynamic and growing organization where you can make a meaningful impact.
Core Foundations
Integrity – Be unexpectedly bold; be heroic; go the extra mile – even when no one else is looking; be the protector of our team, trade partners, and clients.
Be of Service – Offer experience and skills wherever it adds value with consultative collaboration & humility; strive for more than satisfaction, strive for loyalty; whether it is a client, community partner, their goals are our goals; their success is our success.
Ingenuity – Listen well, build consensus, and trust first; be transparent; trust the intentions of others; always respond and follow through in a timely manner; hold yourself and your team accountable.
Humility – Plan tirelessly and execute fearlessly; solve problems with relentless curiosity in search of what's possible; no obstacle is insurmountable when working backwards from the end goal.
Continuously Learn & Improve – Compete with yourself to get better every day; embrace change as an opportunity for growth; empower those around you by sharing the lessons you have learned.
Authenticity – What we do is intense and challenging… find opportunities to break through the tension with fun and humor; celebrate everything – from little wins to major milestones; take pride in what you have accomplished and the legacy you will leave behind – it often spans generations.
How to Apply If you are committed to cultivating a strong company culture, creating meaningful employee experiences, and making an impact within a team that prioritizes being a great place to work, we’d love to meet you!
Candidates should apply directly on our website at:
https://www.arcbuildingpartners.com/jobs
Please send any questions to: careers@arcbldg.com
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Project Management and Information Technology
Industry
Construction
#J-18808-Ljbffr
Project Administrator
role at
ARC - Advancing Revolutionary Construction
ARC - Advancing Revolutionary Construction provided pay range This range is provided by ARC - Advancing Revolutionary Construction. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $60,000.00/yr - $70,000.00/yr
Who We Are At Arc Building Partners, we believe that our people are our greatest asset. We’re a collaborative team dedicated to building not only structures but also a positive, engaging workplace culture. Our mission goes beyond construction; we strive to create an environment where people enjoy coming to work and where our culture and core values drive everything we do.
Location Buffalo, NY 14202
Who You Are You’re detail-oriented, organized, and thrive in a fast‑paced environment. With a solid understanding of accounting and construction processes, you keep financially accurate and projects running smoothly. You’re proactive, reliable, and a strong communicator who takes pride in getting things done right.
Position Overview The
Project Administrator
plays a key role in supporting project teams with monthly billing, compliance, and project coordination. This position is responsible for preparing monthly payment applications, tracking subcontractor documentation, and ensuring accurate job cost reporting. You will collaborate closely with Project Managers and the Accounting team to keep projects on track from start to finish.
Key Responsibilities Monthly Billing
Prepare monthly project invoices with construction management software (Procore).
Manage monthly subcontractor invoicing in Procore to ensure subcontractors’ billings are finalized within defined timeframe.
Assist in reviewing subcontractor preliminary invoices. Verify overall amounts, retention, change orders, and stored materials.
Review all job cost transactions and compile monthly general conditions report/expenses backup.
Prepare lien waiver/confirm requested payment amounts are accurate. Obtain internal signature before submission.
Project Administration
Review with Project Manager all approved change events for the billing cycle.
Prepare change order documents, such as Prime Contract Change Orders (PCCOs), as needed. Distribute internally and to clients for signature.
Tracks and follows all insurance certificates and third‑party releases for subcontractor payment.
Contribute to the contract administration process, creating Requests for Information (RFI) and Submittals on an as‑needed basis to support the team and project.
Properly enter all relative correspondence into Company File Structure.
Project Set Up & Close Out
Upload Project Budgets into Procore based on information received from the Preconstruction Team.
Prepare/collect project financial documents for closeout (Certificate of Final Accounting, final lien waiver).
Qualifications
Associate’s or Bachelor’s degree; or 3–5 years of relevant experience.
Experience with Procore or similar construction management software strongly preferred.
Strong financial management and mathematical skills.
Excellent organizational skills and attention to detail.
Effective time management and ability to multitask in a fast‑paced environment.
Strong communication skills, both written and oral.
Skilled in data analysis, problem‑solving, and evaluating financial information.
Compensation
$60,000 - $70,000 - commensurate with experience.
Why Join Us?
A people‑focused culture that values teamwork, collaboration, and professional growth.
Opportunities to lead engagement initiatives and enhance employee experience.
Competitive benefits package, including health, dental, vision, 401(k) match, and paid time off.
A dynamic and growing organization where you can make a meaningful impact.
Core Foundations
Integrity – Be unexpectedly bold; be heroic; go the extra mile – even when no one else is looking; be the protector of our team, trade partners, and clients.
Be of Service – Offer experience and skills wherever it adds value with consultative collaboration & humility; strive for more than satisfaction, strive for loyalty; whether it is a client, community partner, their goals are our goals; their success is our success.
Ingenuity – Listen well, build consensus, and trust first; be transparent; trust the intentions of others; always respond and follow through in a timely manner; hold yourself and your team accountable.
Humility – Plan tirelessly and execute fearlessly; solve problems with relentless curiosity in search of what's possible; no obstacle is insurmountable when working backwards from the end goal.
Continuously Learn & Improve – Compete with yourself to get better every day; embrace change as an opportunity for growth; empower those around you by sharing the lessons you have learned.
Authenticity – What we do is intense and challenging… find opportunities to break through the tension with fun and humor; celebrate everything – from little wins to major milestones; take pride in what you have accomplished and the legacy you will leave behind – it often spans generations.
How to Apply If you are committed to cultivating a strong company culture, creating meaningful employee experiences, and making an impact within a team that prioritizes being a great place to work, we’d love to meet you!
Candidates should apply directly on our website at:
https://www.arcbuildingpartners.com/jobs
Please send any questions to: careers@arcbldg.com
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Project Management and Information Technology
Industry
Construction
#J-18808-Ljbffr