Swire Coca-Cola, USA
Executive Assistant to C‑Suite
Swire Coca‑Cola, USA – Company Overview: We are a family‑owned bottling company, one of the largest bottlers of Coca‑Cola in North America, distributing more than 50 beverage brands and serving 13 states. With a team of 8,000+ employees, we bring refreshment to over 30 million consumers.
Benefits
Health coverage (3 medical options, dental and vision). 401(k) Retirement Plan w/company match
Health Savings Accounts w/company match
FREE virtual primary care, acute care and physical therapy
FREE Employee Assistance Program
Company paid (vacation, holidays, sick time, bereavement, jury duty, maternity/parental, disability leave and volunteer time)
Discounted & free product
Tuition reimbursement
Opportunities for career advancement
Note: Enrollment in a Swire Medical Plan is required for some benefits.
Job Details Schedule: This position is required to be in the office 5 days a week.
Job Level: 6
What does an Executive Assistant at Swire Coca Cola do? Our Executive Assistants provide high‑level administrative support to executives and leadership teams. Responsibilities include managing schedules, coordinating meetings, handling communications, organizing executive files, preparing reports, and assisting with special projects.
Responsibilities
Provide proactive support to assigned executives and extended leadership teams
Liaise with key business partners, brand partners, and vendors
Manage calendars proactively, prioritize and resolve conflicts, schedule appointments, meetings, agendas, and maintain an organized office
Plan and organize key function routines (leadership meetings, outings, business planning, etc.), both domestically and internationally
Engage with stakeholders, drafting critical correspondence with key partners and business associates
Organize and coordinate travel and related requirements, including travel authorizations, flight tickets, hotel bookings, visas, airport transfers, and expense reports, ensuring all arrangements comply with the Company’s Travel Policy
Arrange meetings, coordinating agendas, presentations, and logistics, such as conference registrations, room reservations, and local travel. Provide hospitality for senior management or guests, including planning and confirming all local logistics support
Actively manage vendor contracts and agreements, negotiate competitive rates, and communicate pending expirations and renewals
Perform general clerical duties such as scanning, copying, filing, data entry, collecting and opening mail, and completing various forms (purchase requisitions, shipping requests, travel expense reports, and payment requests)
Handle travel arrangements for designated executives
Coordinate meetings locally and involving the Parent Company
Prepare expense reports efficiently
Coordinate special events at the corporate level
Requirements
Bachelor’s degree in business related field or other relevant degree
2+ years’ experience as an Executive Administrator or other relevant experience
Proficiency in MS Office (Excel, Outlook, PowerPoint, Word)
Proficiency in Concur or other comparable expense management systems
Equal Employment Opportunity Swire Coca‑Cola is an equal employment opportunity and affirmative action employer that participates in the E‑Verify program as required by law. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status or other legally protected characteristics. Swire Coca‑Cola does not sponsor applicants for work visas.
Referrals increase your chances of interviewing at Swire Coca‑Cola, USA by 2x.
Seniority level Mid‑Senior level
Employment type Contract
Job function Administrative
Industries Food and Beverage Services
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Benefits
Health coverage (3 medical options, dental and vision). 401(k) Retirement Plan w/company match
Health Savings Accounts w/company match
FREE virtual primary care, acute care and physical therapy
FREE Employee Assistance Program
Company paid (vacation, holidays, sick time, bereavement, jury duty, maternity/parental, disability leave and volunteer time)
Discounted & free product
Tuition reimbursement
Opportunities for career advancement
Note: Enrollment in a Swire Medical Plan is required for some benefits.
Job Details Schedule: This position is required to be in the office 5 days a week.
Job Level: 6
What does an Executive Assistant at Swire Coca Cola do? Our Executive Assistants provide high‑level administrative support to executives and leadership teams. Responsibilities include managing schedules, coordinating meetings, handling communications, organizing executive files, preparing reports, and assisting with special projects.
Responsibilities
Provide proactive support to assigned executives and extended leadership teams
Liaise with key business partners, brand partners, and vendors
Manage calendars proactively, prioritize and resolve conflicts, schedule appointments, meetings, agendas, and maintain an organized office
Plan and organize key function routines (leadership meetings, outings, business planning, etc.), both domestically and internationally
Engage with stakeholders, drafting critical correspondence with key partners and business associates
Organize and coordinate travel and related requirements, including travel authorizations, flight tickets, hotel bookings, visas, airport transfers, and expense reports, ensuring all arrangements comply with the Company’s Travel Policy
Arrange meetings, coordinating agendas, presentations, and logistics, such as conference registrations, room reservations, and local travel. Provide hospitality for senior management or guests, including planning and confirming all local logistics support
Actively manage vendor contracts and agreements, negotiate competitive rates, and communicate pending expirations and renewals
Perform general clerical duties such as scanning, copying, filing, data entry, collecting and opening mail, and completing various forms (purchase requisitions, shipping requests, travel expense reports, and payment requests)
Handle travel arrangements for designated executives
Coordinate meetings locally and involving the Parent Company
Prepare expense reports efficiently
Coordinate special events at the corporate level
Requirements
Bachelor’s degree in business related field or other relevant degree
2+ years’ experience as an Executive Administrator or other relevant experience
Proficiency in MS Office (Excel, Outlook, PowerPoint, Word)
Proficiency in Concur or other comparable expense management systems
Equal Employment Opportunity Swire Coca‑Cola is an equal employment opportunity and affirmative action employer that participates in the E‑Verify program as required by law. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status or other legally protected characteristics. Swire Coca‑Cola does not sponsor applicants for work visas.
Referrals increase your chances of interviewing at Swire Coca‑Cola, USA by 2x.
Seniority level Mid‑Senior level
Employment type Contract
Job function Administrative
Industries Food and Beverage Services
#J-18808-Ljbffr