University of Kentucky
Job Summary
Shape the Future of Research Administration at the University of Kentucky
The University of Kentucky’s Collaborative Grant Services (CGS) department is seeking a dedicated and skilled
Pre-Award Grant Specialist . This vital role supports the proposal, preparation, and submission of grants and contracts, enabling groundbreaking research across the University.
About the Role With employees in the department currently working across the U.S. and from both coasts, this is a great remote work opportunity. For those near Lexington, KY, hybrid work may also be available.
As a
Pre-Award Grant Specialist , responsibilities may include, but are not limited to:
support of sponsored project proposal development including budget preparation;
facilitation of internal approvals for proposal submissions;
contributing regular support through entry and analysis of data within various sponsor and university proposal-related systems;
remaining current and knowledgeable on sponsored project policy and related university rules and regulations;
providing exceptional customer service through timely response and follow‑up related to these duties.
Benefits
Top 10% of Academic Medical Centers Nationwide : Recognized as a leader in research excellence and innovation.
Forbes’ Best Large Employers : Ranked among the Top 100 Employers Nationwide in 2024 and named one of Kentucky’s Best Employers on Forbes’ America’s Best-In-State Employers list.
1 of 34 Universities Nationwide : Holds the prestigious trifecta of research designations in cancer, aging, and translational science.
Flexible Remote Work Options : Enjoy the convenience of fully remote or hybrid roles while supporting groundbreaking research.
Professional Development Opportunities : Engage in interdisciplinary collaborations, virtual conferences, and training programs to advance your career.
Want to learn more about the department?
https://www.research.uky.edu/collaborative-grant-services
Interested in what UK Benefits have to offer?
https://hr.uky.edu/employment/our-benefits
Ready to Make a Difference in Research Administration? Are you ready to take the next step in advancing research and innovation? Join us in UK’s Collaborative Grant Services department as the next dedicated
Pre-Award Grant Specialist
and play a pivotal role in supporting groundbreaking projects that shape the future.
Physical Requirements Sitting for long periods of time; repetitive motion related to computer work.
Shift Monday – Friday, 8:00 am EST – 5:00 pm EST; additional hours especially during peak deadline times.
Can be fully remote or hybrid if near Lexington, KY.
Required License/Registration/Certification None
Deadline to Apply 01/05/2026
Our University Community We value the well‑being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre‑employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
* Please indicate the number of years of paid work experience in which you were responsible for ensuring compliance with grant related policies and regulations.
None
More than 0, up through 1 year
More than 1 year, up through 3 years
More than 3 years, up through 5 years
More than 5 years, up through 7 years
More than 7 years
* Describe your ability to handle a large and varied workload, including how you address challenges related to balancing attention to detail with working efficiently. (Open Ended Question)
* Describe your experience with preparing and/or managing complex grant budgets, including the most challenging issue you've resolved. (Open Ended Question)
* Provide an example that demonstrates your ability to successfully develop and maintain productive relationships with others (customers and co-workers). (Open Ended Question)
* Please indicate the number of years of paid experience you have with pre-award submission and preparation of grants.
None
More than 0, up through 1 year
More than 1 year, up through 3 years
More than 3 years, up through 5 years
More than 5 years, up through 7 years
More than 7 years
Required Documents
Resume
Optional Documents
Cover Letter
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The University of Kentucky’s Collaborative Grant Services (CGS) department is seeking a dedicated and skilled
Pre-Award Grant Specialist . This vital role supports the proposal, preparation, and submission of grants and contracts, enabling groundbreaking research across the University.
About the Role With employees in the department currently working across the U.S. and from both coasts, this is a great remote work opportunity. For those near Lexington, KY, hybrid work may also be available.
As a
Pre-Award Grant Specialist , responsibilities may include, but are not limited to:
support of sponsored project proposal development including budget preparation;
facilitation of internal approvals for proposal submissions;
contributing regular support through entry and analysis of data within various sponsor and university proposal-related systems;
remaining current and knowledgeable on sponsored project policy and related university rules and regulations;
providing exceptional customer service through timely response and follow‑up related to these duties.
Benefits
Top 10% of Academic Medical Centers Nationwide : Recognized as a leader in research excellence and innovation.
Forbes’ Best Large Employers : Ranked among the Top 100 Employers Nationwide in 2024 and named one of Kentucky’s Best Employers on Forbes’ America’s Best-In-State Employers list.
1 of 34 Universities Nationwide : Holds the prestigious trifecta of research designations in cancer, aging, and translational science.
Flexible Remote Work Options : Enjoy the convenience of fully remote or hybrid roles while supporting groundbreaking research.
Professional Development Opportunities : Engage in interdisciplinary collaborations, virtual conferences, and training programs to advance your career.
Want to learn more about the department?
https://www.research.uky.edu/collaborative-grant-services
Interested in what UK Benefits have to offer?
https://hr.uky.edu/employment/our-benefits
Ready to Make a Difference in Research Administration? Are you ready to take the next step in advancing research and innovation? Join us in UK’s Collaborative Grant Services department as the next dedicated
Pre-Award Grant Specialist
and play a pivotal role in supporting groundbreaking projects that shape the future.
Physical Requirements Sitting for long periods of time; repetitive motion related to computer work.
Shift Monday – Friday, 8:00 am EST – 5:00 pm EST; additional hours especially during peak deadline times.
Can be fully remote or hybrid if near Lexington, KY.
Required License/Registration/Certification None
Deadline to Apply 01/05/2026
Our University Community We value the well‑being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre‑employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
* Please indicate the number of years of paid work experience in which you were responsible for ensuring compliance with grant related policies and regulations.
None
More than 0, up through 1 year
More than 1 year, up through 3 years
More than 3 years, up through 5 years
More than 5 years, up through 7 years
More than 7 years
* Describe your ability to handle a large and varied workload, including how you address challenges related to balancing attention to detail with working efficiently. (Open Ended Question)
* Describe your experience with preparing and/or managing complex grant budgets, including the most challenging issue you've resolved. (Open Ended Question)
* Provide an example that demonstrates your ability to successfully develop and maintain productive relationships with others (customers and co-workers). (Open Ended Question)
* Please indicate the number of years of paid experience you have with pre-award submission and preparation of grants.
None
More than 0, up through 1 year
More than 1 year, up through 3 years
More than 3 years, up through 5 years
More than 5 years, up through 7 years
More than 7 years
Required Documents
Resume
Optional Documents
Cover Letter
To ensure the security of your data, you will be logged out due to inactivity in 3 minutes at. Any data not saved will be lost. Click 'OK' to keep your session active.
#J-18808-Ljbffr