Inside Higher Ed
Executive Assistant
– University of South Carolina, Columbia, SC
Posting Number:
STA00995PO25 Job Family:
Administrative Support Job Function:
Administrative Services USC Market Title:
Executive Assistant Job Level:
P3 – Professional Business Title:
Executive Assistant Campus:
Columbia Work County:
Richland College/Division:
Office of the President Department:
Office of the President State Pay Band:
7 Approved Starting Salary:
$65,539 Advertised Salary Range:
$65,539 – salary commensurate with qualifications Part/Full Time:
Full Time Hours Per Week:
37.5 Work Schedule:
8:30 am – 5:00 pm; flexible as needed Basis:
12 months Job Search Category:
Administrative
Job Summary The Office of Clinical Affairs seeks an Executive Assistant to provide high‑level administrative and operational support to the Associate Vice President for Clinical Affairs (AVP). The role manages day‑to‑day activities of the AVP’s office, coordinates communications, meetings, and strategic initiatives related to clinical affairs, hospital construction, and interprofessional collaboration across the University’s health sciences colleges. The Executive Assistant serves as a trusted liaison to university and clinical leadership, exercising discretion and independent judgment in managing confidential matters.
Job Related Minimum Required Education And Experience
Bachelor’s degree in a related field and 3 or more years of relevant experience (or an equivalent combination of certification, training, education, and experience).
Preferred Qualifications
Experience supporting executive leadership in higher education, health care, or public administration.
Demonstrated budget management, project coordination, and preparation of executive communications and reports.
Knowledge, Skills & Abilities
Knowledge of university administrative processes and office management practices.
Exceptional organizational and time‑management skills; ability to handle multiple priorities simultaneously.
Strong interpersonal and written and verbal communication skills.
Advanced proficiency with Microsoft Office Suite, scheduling platforms, and virtual meeting tools.
Ability to maintain confidentiality, exercise judgment, and demonstrate professionalism under pressure.
Demonstrated commitment to ethical, accurate, and timely work in a dynamic environment.
Responsibilities Executive Administrative Support
Provide calendar management, scheduling, correspondence, and travel coordination for the AVP.
Prepare agendas, briefing materials, and presentations for high‑level meetings and events involving university leaders, hospital executives, and government partners.
Screen, prioritize, and respond to inquiries on behalf of the AVP while maintaining professionalism and confidentiality.
Coordinate meeting logistics and ensure accurate records, documentation, and follow‑up on action items.
Essential Function: Yes
– 35 %
Strategic & Project Support
Assist with planning and coordination of strategic initiatives related to clinical operations, hospital construction, and partnerships.
Track project deliverables, monitor timelines, and ensure alignment with institutional priorities.
Support the development of reports, proposals, and briefing materials that advance the AVP’s strategic and operational goals.
Coordinate cross‑functional collaboration among university and clinical stakeholders.
Essential Function: Yes
– 25 %
Communication & Liaison Functions
Serve as the primary administrative liaison between the Office of Clinical Affairs and key internal and external partners.
Coordinate communications and ensure consistent messaging with university offices, hospital systems, and external agencies.
Draft, edit, and distribute correspondence, announcements, and reports on behalf of the AVP.
Maintain organized documentation of agreements, official communications, and partnership records.
Essential Function: Yes
– 20 %
Office & Fiscal Administration
Oversee administrative functions of the Office of Clinical Affairs, including procurement, reimbursements, and travel documentation.
Manage operational budgets, track expenditures, and ensure compliance with university and state fiscal policies.
Coordinate with Finance and HR offices to support administrative staffing and operational needs.
Develop and maintain efficient office procedures, filing systems, and record retention processes.
Essential Function: Yes
– 15 %
Other Duties As Assigned
Perform additional responsibilities as directed by the AVP to ensure effective functioning of the Office of Clinical Affairs.
May represent the AVP in meetings or events when appropriate.
Essential Function: No
– 5 %
Job Details
Number of Vacancies:
1
Job Open Date:
12/19/2025
Job Close Date:
01/05/2026
Open Until Filled:
No
Safety Sensitive or Security Sensitive:
No
Hazardous Weather Category:
Non‑Essential
Special Instructions to Applicant Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions may be closed at the discretion of the department at any time. The recruitment and screening process may vary. If your qualifications are selected for further consideration, you will be contacted by phone or email. Applications must be submitted by January 5, 2026.
Benefits
Health and Life Insurance
Retirement Programs
Paid Tuition
Dependent Scholarships
Annual Leave
Sick Leave
13 Paid Holidays (including an extended December holiday)
Paid Parental Leave
Professional Development Opportunities
To learn more about reasons to work at USC click here for additional details. (Link: https://uscjobs.sc.edu/postings/200390)
EEO Statement The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other basis under federal, state, local law, or regulations.
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– University of South Carolina, Columbia, SC
Posting Number:
STA00995PO25 Job Family:
Administrative Support Job Function:
Administrative Services USC Market Title:
Executive Assistant Job Level:
P3 – Professional Business Title:
Executive Assistant Campus:
Columbia Work County:
Richland College/Division:
Office of the President Department:
Office of the President State Pay Band:
7 Approved Starting Salary:
$65,539 Advertised Salary Range:
$65,539 – salary commensurate with qualifications Part/Full Time:
Full Time Hours Per Week:
37.5 Work Schedule:
8:30 am – 5:00 pm; flexible as needed Basis:
12 months Job Search Category:
Administrative
Job Summary The Office of Clinical Affairs seeks an Executive Assistant to provide high‑level administrative and operational support to the Associate Vice President for Clinical Affairs (AVP). The role manages day‑to‑day activities of the AVP’s office, coordinates communications, meetings, and strategic initiatives related to clinical affairs, hospital construction, and interprofessional collaboration across the University’s health sciences colleges. The Executive Assistant serves as a trusted liaison to university and clinical leadership, exercising discretion and independent judgment in managing confidential matters.
Job Related Minimum Required Education And Experience
Bachelor’s degree in a related field and 3 or more years of relevant experience (or an equivalent combination of certification, training, education, and experience).
Preferred Qualifications
Experience supporting executive leadership in higher education, health care, or public administration.
Demonstrated budget management, project coordination, and preparation of executive communications and reports.
Knowledge, Skills & Abilities
Knowledge of university administrative processes and office management practices.
Exceptional organizational and time‑management skills; ability to handle multiple priorities simultaneously.
Strong interpersonal and written and verbal communication skills.
Advanced proficiency with Microsoft Office Suite, scheduling platforms, and virtual meeting tools.
Ability to maintain confidentiality, exercise judgment, and demonstrate professionalism under pressure.
Demonstrated commitment to ethical, accurate, and timely work in a dynamic environment.
Responsibilities Executive Administrative Support
Provide calendar management, scheduling, correspondence, and travel coordination for the AVP.
Prepare agendas, briefing materials, and presentations for high‑level meetings and events involving university leaders, hospital executives, and government partners.
Screen, prioritize, and respond to inquiries on behalf of the AVP while maintaining professionalism and confidentiality.
Coordinate meeting logistics and ensure accurate records, documentation, and follow‑up on action items.
Essential Function: Yes
– 35 %
Strategic & Project Support
Assist with planning and coordination of strategic initiatives related to clinical operations, hospital construction, and partnerships.
Track project deliverables, monitor timelines, and ensure alignment with institutional priorities.
Support the development of reports, proposals, and briefing materials that advance the AVP’s strategic and operational goals.
Coordinate cross‑functional collaboration among university and clinical stakeholders.
Essential Function: Yes
– 25 %
Communication & Liaison Functions
Serve as the primary administrative liaison between the Office of Clinical Affairs and key internal and external partners.
Coordinate communications and ensure consistent messaging with university offices, hospital systems, and external agencies.
Draft, edit, and distribute correspondence, announcements, and reports on behalf of the AVP.
Maintain organized documentation of agreements, official communications, and partnership records.
Essential Function: Yes
– 20 %
Office & Fiscal Administration
Oversee administrative functions of the Office of Clinical Affairs, including procurement, reimbursements, and travel documentation.
Manage operational budgets, track expenditures, and ensure compliance with university and state fiscal policies.
Coordinate with Finance and HR offices to support administrative staffing and operational needs.
Develop and maintain efficient office procedures, filing systems, and record retention processes.
Essential Function: Yes
– 15 %
Other Duties As Assigned
Perform additional responsibilities as directed by the AVP to ensure effective functioning of the Office of Clinical Affairs.
May represent the AVP in meetings or events when appropriate.
Essential Function: No
– 5 %
Job Details
Number of Vacancies:
1
Job Open Date:
12/19/2025
Job Close Date:
01/05/2026
Open Until Filled:
No
Safety Sensitive or Security Sensitive:
No
Hazardous Weather Category:
Non‑Essential
Special Instructions to Applicant Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions may be closed at the discretion of the department at any time. The recruitment and screening process may vary. If your qualifications are selected for further consideration, you will be contacted by phone or email. Applications must be submitted by January 5, 2026.
Benefits
Health and Life Insurance
Retirement Programs
Paid Tuition
Dependent Scholarships
Annual Leave
Sick Leave
13 Paid Holidays (including an extended December holiday)
Paid Parental Leave
Professional Development Opportunities
To learn more about reasons to work at USC click here for additional details. (Link: https://uscjobs.sc.edu/postings/200390)
EEO Statement The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other basis under federal, state, local law, or regulations.
#J-18808-Ljbffr