Emerge Recovery & Trade Initiative
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Executive Assistant
role at
Emerge Recovery & Trade Initiative
Emerge Recovery & Trade Initiative provided pay range This range is provided by Emerge Recovery & Trade Initiative. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $20.00/hr - $25.00/hr
Position Overview The Executive Assistant provides high-level administrative support to the CEO and executive team by managing scheduling, correspondence, meeting coordination, and general office operations.
Principal Responsibilities Executive Support
Manage CEO’s calendar, schedule appointments, and coordinate internal and external meetings.
Screen calls, emails, and correspondence; prioritize items requiring CEO attention.
Draft, proofread, and format professional communications, reports, and presentations.
Maintain organized filing systems (digital and hard copy) for executive correspondence, contracts, and key documents.
Record and prepare accurate meeting minutes for leadership and board meetings; track follow-up actions.
Support preparation of board packets, presentations, and meeting materials.
Assist with travel arrangements, expense reports, and conference registrations.
Administrative & Office Support
Oversee general administrative functions such as mail distribution, office supplies, and vendor coordination.
Maintain up-to-date organizational calendars, contact lists, and administrative procedures.
Support HR, Finance, Philanthropy, and Operations with routine administrative tasks as assigned.
Coordinate logistics for events, trainings, and meetings held on site.
Receptionist & Front Office Duties
Provide friendly and professional reception coverage as needed.
Greet and assist visitors, clients, and partners in a welcoming manner.
Answer incoming calls and direct inquiries appropriately.
Maintain client records according to the organization’s policies and procedures.
Maintain organization, Ohio MHAS, and CARF required training.
Maintain license or registration appropriate to profession and appropriate to job requirement, including appropriate amount of continuing education at all times of employment.
Maintain strict confidentiality at all times.
Other duties as assigned.
Benefits And Pay Full‑time staff at ERTI have access to the following benefits:
Medical, Dental, Vision Coverage – Effective first day of the month following employment
Short‑Term and Long‑Term Disability Paid by Employer
Life Insurance for Employee in the amount of $25,000 paid by Employer.
401K – Eligible after 3 months. 4% employer match 100% vested at eligibility.
Paid Parental Leave
HSA Contribution Match
3 weeks paid vacation, which accrues per pay period.
9 Paid Holidays and a Floating Holiday per year.
Pet Insurance
Hospital Indemnity, Accident, and Critical Illness Insurance Options
On‑Site Weight Room
Pay is competitive and commensurate with experience.
Required Knowledge, Abilities, And Working Conditions Knowledge of: Office administration practices and executive‑level correspondence standards; meeting preparation, minute‑taking, and record‑keeping procedures; Microsoft 365 Suite including Outlook, Teams, Word, Excel, PowerPoint, and OneDrive; confidentiality, HIPAA, and data privacy protocols.
Abilities: To anticipate executive needs and take initiative without direct supervision; to handle confidential information with discretion and professionalism; to work collaboratively across departments and with external partners; to maintain composure and efficiency in a fast‑paced environment; to demonstrate reliability, adaptability, and a positive, service‑oriented attitude.
Working Conditions: Standard office setting; may require weekend, evening, and holiday hours; may be exposed to clients who are potentially angry or violent; general exposure to standard office equipment (computers, monitors, copiers, etc.).
Qualifications And Education Requirements
Associate’s degree in Business Administration, Communications, or related field required; Bachelor’s degree preferred.
Minimum of 3 years of experience in an executive assistant or senior administrative support role.
Nonprofit or healthcare experience preferred.
Experience supporting C‑level executives strongly preferred.
Join Emerge Recovery & Trade Initiative: Shape a Legacy of Transformation Imagine being part of something truly groundbreaking. At Emerge Recovery & Trade Initiative, a dynamic start‑up in Xenia, OH, you won't just be filling a role – you'll be instrumental in building a unique and powerful force for life‑changing transformation and healing. This is your chance to contribute your expertise and passion to a mission‑driven organization where your impact will be felt deeply in the lives of individuals seeking a fresh start and holistic recovery.
More than just a job, this is an opportunity to flourish. We're seeking a new team member who resonates with our core values and whose heart aligns with a team dedicated to empowering others to thrive. If you embody:
Unwavering Faith: Bearing Biblical Friot – love, joy, peace, patience, kindness, goodness, faithfulness, gentleness, and self‑control – and instilling a tangible hope for the future in those we serve.
Compassionate Tenacity: Approaching your work with a mindful, people‑centered focus, driven by a relentless hunger for excellence and a commitment to continuous learning and growth.
Selfless Service: Possessing a willing and humble spirit, remaining teachable and accountable by owning mistakes, and consistently providing empathetic, client‑centered care.
Bold Integrity: Demonstrating the courage to always do the right thing, even when it's challenging, adhering to ethical compliance without compromise, and leading by example through unwavering honesty.
Adaptive Resilience: Embracing growth through adversity, demonstrating flexibility in navigating change, and approaching challenges with creative problem‑solving skills.
Second Chances: Actively fostering restoration, extending grace and forgiveness, and empowering individuals to not just recover, but truly thrive.
At Emerge, you will see leaders lead by example and be the first to strive and model these values in the day‑to‑day. We don't claim to be perfect, but we are committed to growing and building something really special. If this resonates with your professional calling and personal values, we invite you to explore this exciting opportunity to make a profound difference with Emerge Recovery & Trade Initiative.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industries Non‑profit Organizations
Referrals increase your chances of interviewing at Emerge Recovery & Trade Initiative by 2x
Get notified about new Executive Assistant jobs in
Xenia, OH .
#J-18808-Ljbffr
Executive Assistant
role at
Emerge Recovery & Trade Initiative
Emerge Recovery & Trade Initiative provided pay range This range is provided by Emerge Recovery & Trade Initiative. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $20.00/hr - $25.00/hr
Position Overview The Executive Assistant provides high-level administrative support to the CEO and executive team by managing scheduling, correspondence, meeting coordination, and general office operations.
Principal Responsibilities Executive Support
Manage CEO’s calendar, schedule appointments, and coordinate internal and external meetings.
Screen calls, emails, and correspondence; prioritize items requiring CEO attention.
Draft, proofread, and format professional communications, reports, and presentations.
Maintain organized filing systems (digital and hard copy) for executive correspondence, contracts, and key documents.
Record and prepare accurate meeting minutes for leadership and board meetings; track follow-up actions.
Support preparation of board packets, presentations, and meeting materials.
Assist with travel arrangements, expense reports, and conference registrations.
Administrative & Office Support
Oversee general administrative functions such as mail distribution, office supplies, and vendor coordination.
Maintain up-to-date organizational calendars, contact lists, and administrative procedures.
Support HR, Finance, Philanthropy, and Operations with routine administrative tasks as assigned.
Coordinate logistics for events, trainings, and meetings held on site.
Receptionist & Front Office Duties
Provide friendly and professional reception coverage as needed.
Greet and assist visitors, clients, and partners in a welcoming manner.
Answer incoming calls and direct inquiries appropriately.
Maintain client records according to the organization’s policies and procedures.
Maintain organization, Ohio MHAS, and CARF required training.
Maintain license or registration appropriate to profession and appropriate to job requirement, including appropriate amount of continuing education at all times of employment.
Maintain strict confidentiality at all times.
Other duties as assigned.
Benefits And Pay Full‑time staff at ERTI have access to the following benefits:
Medical, Dental, Vision Coverage – Effective first day of the month following employment
Short‑Term and Long‑Term Disability Paid by Employer
Life Insurance for Employee in the amount of $25,000 paid by Employer.
401K – Eligible after 3 months. 4% employer match 100% vested at eligibility.
Paid Parental Leave
HSA Contribution Match
3 weeks paid vacation, which accrues per pay period.
9 Paid Holidays and a Floating Holiday per year.
Pet Insurance
Hospital Indemnity, Accident, and Critical Illness Insurance Options
On‑Site Weight Room
Pay is competitive and commensurate with experience.
Required Knowledge, Abilities, And Working Conditions Knowledge of: Office administration practices and executive‑level correspondence standards; meeting preparation, minute‑taking, and record‑keeping procedures; Microsoft 365 Suite including Outlook, Teams, Word, Excel, PowerPoint, and OneDrive; confidentiality, HIPAA, and data privacy protocols.
Abilities: To anticipate executive needs and take initiative without direct supervision; to handle confidential information with discretion and professionalism; to work collaboratively across departments and with external partners; to maintain composure and efficiency in a fast‑paced environment; to demonstrate reliability, adaptability, and a positive, service‑oriented attitude.
Working Conditions: Standard office setting; may require weekend, evening, and holiday hours; may be exposed to clients who are potentially angry or violent; general exposure to standard office equipment (computers, monitors, copiers, etc.).
Qualifications And Education Requirements
Associate’s degree in Business Administration, Communications, or related field required; Bachelor’s degree preferred.
Minimum of 3 years of experience in an executive assistant or senior administrative support role.
Nonprofit or healthcare experience preferred.
Experience supporting C‑level executives strongly preferred.
Join Emerge Recovery & Trade Initiative: Shape a Legacy of Transformation Imagine being part of something truly groundbreaking. At Emerge Recovery & Trade Initiative, a dynamic start‑up in Xenia, OH, you won't just be filling a role – you'll be instrumental in building a unique and powerful force for life‑changing transformation and healing. This is your chance to contribute your expertise and passion to a mission‑driven organization where your impact will be felt deeply in the lives of individuals seeking a fresh start and holistic recovery.
More than just a job, this is an opportunity to flourish. We're seeking a new team member who resonates with our core values and whose heart aligns with a team dedicated to empowering others to thrive. If you embody:
Unwavering Faith: Bearing Biblical Friot – love, joy, peace, patience, kindness, goodness, faithfulness, gentleness, and self‑control – and instilling a tangible hope for the future in those we serve.
Compassionate Tenacity: Approaching your work with a mindful, people‑centered focus, driven by a relentless hunger for excellence and a commitment to continuous learning and growth.
Selfless Service: Possessing a willing and humble spirit, remaining teachable and accountable by owning mistakes, and consistently providing empathetic, client‑centered care.
Bold Integrity: Demonstrating the courage to always do the right thing, even when it's challenging, adhering to ethical compliance without compromise, and leading by example through unwavering honesty.
Adaptive Resilience: Embracing growth through adversity, demonstrating flexibility in navigating change, and approaching challenges with creative problem‑solving skills.
Second Chances: Actively fostering restoration, extending grace and forgiveness, and empowering individuals to not just recover, but truly thrive.
At Emerge, you will see leaders lead by example and be the first to strive and model these values in the day‑to‑day. We don't claim to be perfect, but we are committed to growing and building something really special. If this resonates with your professional calling and personal values, we invite you to explore this exciting opportunity to make a profound difference with Emerge Recovery & Trade Initiative.
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative
Industries Non‑profit Organizations
Referrals increase your chances of interviewing at Emerge Recovery & Trade Initiative by 2x
Get notified about new Executive Assistant jobs in
Xenia, OH .
#J-18808-Ljbffr