State of Utah
Legal Assistant - Litigation - Torts
State of Utah
The Litigation Division of the Office of the Attorney General seeks a motivated, meticulous, and collaborative candidate to support attorneys and other staff as a Legal Assistant in the Torts Section. The Division defends Utah state government agents and agencies, school districts, and colleges and universities in lawsuits for money damages. Legal Assistants in the Division are critical parts of the litigation team. They perform a variety of legal secretarial and administrative duties such as preparing, formatting, proofing, and filing legal documents in federal courts, state courts, and administrative tribunals; scheduling trial calendars; collecting and organizing data and exhibits in connection with litigation; and providing other related support.
This position may be filled as a Legal Assistant I or II. The position is an in‑office role with the potential for 1‑2 days per week telework.
Responsibilities
Type and prepare reports or other written materials from source documents, transcription, etc.
Prepare and/or process documents; review for accuracy and completeness; update information and/or evaluate against policy; compare elements for consistency or logical relationships, etc.
Edit written material for accuracy, format, and arrangement of material.
File documents with courts and assist in trial preparation.
Maintain calendars; schedule and coordinate appointments.
Write or draft correspondence, reports, documents and/or other written materials.
Receive calls and/or greet visitors, take and relay messages, respond to requests for information; provide information or direct caller/visitor to appropriate individual.
Maintain and/or create files or record keeping systems. Sort, label, file and retrieve documents, or other materials.
Support and back up other Division secretaries.
Cross‑train staff on areas of expertise.
Qualifications
Attention to detail
Strong coordination and organizational skills
Work under limited supervision, utilizing time‑management and prioritization strategies, accurately processing detailed information, and meeting deadlines
Excellent communication and interpersonal skills (both verbal and written)
Punctual, professional, reliable
Legal processes and procedures, including filing procedures in federal and state court
Legal terminology
Applicable laws, regulations, and/or policies and procedures
Court/hearing rules, records, procedures, and protocol
Computer word processing, spreadsheet, document formatting, case management, and other automated software programs
Adapt to new software programs, packages, and protocols
Proper formats for a variety of legal documents
Review, edit, and proofread documents for accuracy and completeness
Enter, transcribe, record, store, or maintain information in either written or electronic form
Record messages from verbal information received by telephone conversation or personal contact
Arrange, coordinate, or schedule time and details
Establish, organize and/or maintain files
Assemble, sort, and/or distribute documents, supplies, and/or materials/items
Find, gather, and organize information or data in a clear and concise manner
Work efficiently and competently under deadlines
Occasionally work past standard business hours
Prioritize tasks and balance workload
Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally
Follow written and/or oral instructions
Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
Deal with people in a manner which shows sensitivity, tact, and professionalism
Work independently and proactively; work in groups as part of a team
Identify creative solutions to problems; communicate ideas to coworkers
Principles, practices and procedures of an office environment
Supplemental Information
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
Seniority level
Entry level
Employment type
Full‑time
Job function
Legal
Industries
Government Administration
#J-18808-Ljbffr
State of Utah
The Litigation Division of the Office of the Attorney General seeks a motivated, meticulous, and collaborative candidate to support attorneys and other staff as a Legal Assistant in the Torts Section. The Division defends Utah state government agents and agencies, school districts, and colleges and universities in lawsuits for money damages. Legal Assistants in the Division are critical parts of the litigation team. They perform a variety of legal secretarial and administrative duties such as preparing, formatting, proofing, and filing legal documents in federal courts, state courts, and administrative tribunals; scheduling trial calendars; collecting and organizing data and exhibits in connection with litigation; and providing other related support.
This position may be filled as a Legal Assistant I or II. The position is an in‑office role with the potential for 1‑2 days per week telework.
Responsibilities
Type and prepare reports or other written materials from source documents, transcription, etc.
Prepare and/or process documents; review for accuracy and completeness; update information and/or evaluate against policy; compare elements for consistency or logical relationships, etc.
Edit written material for accuracy, format, and arrangement of material.
File documents with courts and assist in trial preparation.
Maintain calendars; schedule and coordinate appointments.
Write or draft correspondence, reports, documents and/or other written materials.
Receive calls and/or greet visitors, take and relay messages, respond to requests for information; provide information or direct caller/visitor to appropriate individual.
Maintain and/or create files or record keeping systems. Sort, label, file and retrieve documents, or other materials.
Support and back up other Division secretaries.
Cross‑train staff on areas of expertise.
Qualifications
Attention to detail
Strong coordination and organizational skills
Work under limited supervision, utilizing time‑management and prioritization strategies, accurately processing detailed information, and meeting deadlines
Excellent communication and interpersonal skills (both verbal and written)
Punctual, professional, reliable
Legal processes and procedures, including filing procedures in federal and state court
Legal terminology
Applicable laws, regulations, and/or policies and procedures
Court/hearing rules, records, procedures, and protocol
Computer word processing, spreadsheet, document formatting, case management, and other automated software programs
Adapt to new software programs, packages, and protocols
Proper formats for a variety of legal documents
Review, edit, and proofread documents for accuracy and completeness
Enter, transcribe, record, store, or maintain information in either written or electronic form
Record messages from verbal information received by telephone conversation or personal contact
Arrange, coordinate, or schedule time and details
Establish, organize and/or maintain files
Assemble, sort, and/or distribute documents, supplies, and/or materials/items
Find, gather, and organize information or data in a clear and concise manner
Work efficiently and competently under deadlines
Occasionally work past standard business hours
Prioritize tasks and balance workload
Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally
Follow written and/or oral instructions
Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
Deal with people in a manner which shows sensitivity, tact, and professionalism
Work independently and proactively; work in groups as part of a team
Identify creative solutions to problems; communicate ideas to coworkers
Principles, practices and procedures of an office environment
Supplemental Information
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
Seniority level
Entry level
Employment type
Full‑time
Job function
Legal
Industries
Government Administration
#J-18808-Ljbffr