Hometown Veterinary Partners
Veterinary Office Manager
Hometown Veterinary Partners, Orland Park, Illinois, United States, 60467
Veterinary Office Manager – Hometown Veterinary Partners
The Office Manager at Hometown Veterinary Partners is a member of the hospital team and reports directly to the Partner DVM or the President. The Office Manager will support our core beliefs of Culture, Collaboration and Community. The Practice Manager is empowered to provide exceptional veterinary care that is approachable, accessible, and individualized at their location. The Office Manager provides a variety of coordinating, supervisory, and technical functions within the Hospital. Areas of responsibility encompass veterinary hospital administration, follow through on operational plans, training of staff, ordering and stocking supplies and equipment, staffing, safety and security, and sustainability of the hospital.
This role is an hourly non‑exempt, functional position. As a leader in the hospital, you will play a key role in supporting our team. The position has variable hours based upon the needs of the hospital, working a minimum of 32 hours and up to 40 hours per week, depending on staffing needs, with oversight and supervision by leadership.
Culture
Maintain a positive, supportive, and collaborative work environment.
Proficient in interpersonal and conflict resolution skills to support an inclusive environment.
Hire, retain, train, and develop medical staff.
Onboard new team members.
Train hospital teams on workflows and systems.
Community
Implement customer retention and engagement strategies and tactics.
Provide a positive and exceptional client experience.
Collaboration
Give input, ideas, and suggestions for continual improvement of the practice environment for the care team, patients, and pet parents.
Guide and utilize exceptional support staff.
Familiarity with quality, safety, and health initiatives.
Ensure all licenses are up to date, and in accordance with state or federal guidelines.
Ensure the medical staff and facility comply with the federal rules and regulations.
Skills & Abilities
Entrepreneurial aptitude: Highly motivated with a demonstrated passion for excellence and continuous learning.
Comfort in a high‑growth environment.
Demonstrated commitment to ethics and integrity.
Positive team player who motivates staff by listening, respecting, and encouraging.
Strong organization, time management, and attention to detail.
Solid and effective communication, technology, organizational and analytical skills.
Knowledge of veterinary practice management processes, standards, and software.
Impeccable attention to detail, and overall timeliness of responsibilities.
Ability to manage the hospital budget.
Understanding of business acumen to support short‑/long‑term growth and sustainability.
Leadership capabilities.
Education, Experience & Qualifications
High School diploma or equivalent.
Minimum 3–5 years of management experience in any industry.
3–5 years veterinary experience.
Other Details
Competitive Compensation.
PTO for Part‑Time & Full‑Time Team Members (Inclusive of Vacation, Sick, Personal & Holiday).
Medical, Dental, and Vision Insurance.
Telemedicine.
Wellness & Mental Health Resources.
Employee Assistant Program (EAP).Life & Disability Insurance.
Health Savings Account.
Pet Insurance.
Pet Discounts.
401k.
CE Allowance.
Opportunity for Equity and Advancement.
Flexible Schedule to Allow for Work‑Life Balance.
Hometown Veterinary Partners is committed to providing equal employment opportunities to all aspects of employment and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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This role is an hourly non‑exempt, functional position. As a leader in the hospital, you will play a key role in supporting our team. The position has variable hours based upon the needs of the hospital, working a minimum of 32 hours and up to 40 hours per week, depending on staffing needs, with oversight and supervision by leadership.
Culture
Maintain a positive, supportive, and collaborative work environment.
Proficient in interpersonal and conflict resolution skills to support an inclusive environment.
Hire, retain, train, and develop medical staff.
Onboard new team members.
Train hospital teams on workflows and systems.
Community
Implement customer retention and engagement strategies and tactics.
Provide a positive and exceptional client experience.
Collaboration
Give input, ideas, and suggestions for continual improvement of the practice environment for the care team, patients, and pet parents.
Guide and utilize exceptional support staff.
Familiarity with quality, safety, and health initiatives.
Ensure all licenses are up to date, and in accordance with state or federal guidelines.
Ensure the medical staff and facility comply with the federal rules and regulations.
Skills & Abilities
Entrepreneurial aptitude: Highly motivated with a demonstrated passion for excellence and continuous learning.
Comfort in a high‑growth environment.
Demonstrated commitment to ethics and integrity.
Positive team player who motivates staff by listening, respecting, and encouraging.
Strong organization, time management, and attention to detail.
Solid and effective communication, technology, organizational and analytical skills.
Knowledge of veterinary practice management processes, standards, and software.
Impeccable attention to detail, and overall timeliness of responsibilities.
Ability to manage the hospital budget.
Understanding of business acumen to support short‑/long‑term growth and sustainability.
Leadership capabilities.
Education, Experience & Qualifications
High School diploma or equivalent.
Minimum 3–5 years of management experience in any industry.
3–5 years veterinary experience.
Other Details
Competitive Compensation.
PTO for Part‑Time & Full‑Time Team Members (Inclusive of Vacation, Sick, Personal & Holiday).
Medical, Dental, and Vision Insurance.
Telemedicine.
Wellness & Mental Health Resources.
Employee Assistant Program (EAP).Life & Disability Insurance.
Health Savings Account.
Pet Insurance.
Pet Discounts.
401k.
CE Allowance.
Opportunity for Equity and Advancement.
Flexible Schedule to Allow for Work‑Life Balance.
Hometown Veterinary Partners is committed to providing equal employment opportunities to all aspects of employment and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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