Zachry
Job Summary
The Document Control Clerk will support the construction Project Team in various administrative tasks, including but not limited to ordering office supplies, answering phones, making copies, scanning documents, and maintaining files and records.
Essential Functions
Receive and submit Correspondence, Submittals, and Requests for Information Documents (RFIs) to HCTRA our client, and to our engineering team who we work one-on-one with
QC and review every document
Create Logs for Submittals and RFIs for Quality Control
Create Purchase Orders to Order Supplies for HCTRA and Ship Channel Constructors trailers on the project
Create a Daily Reading File Folder for each day and load all incoming and outgoing documents for SCC Engineers on our P Drive
Initial office setup and organization
Manage Quality Control System (QCS)
QC submittals
Meet, greet, and direct all foot traffic at a field job site
Assist HR and support A / P, A / R, and Document Control functions
Complete requisitions, manage applicants and applications, conduct applicant screenings, and coordinate interviews with managers
Process new hire onboarding and orientations
Administer on-site pre-employment drug screens and coordinate physicals with clinic
Attend out-of-office recruiting events as needed
Answer general HR questions for employees
Work with supervisors to resolve discrepancies with time and attendance / payroll
Accounts payables (preparation and processing)
Certified payroll collection
Tracking and verification
Contacting subcontractors and requesting various documents and information
Document control functions such as archiving and project close-out
Coordinate meetings
Answer phones and direct callers
Respond to emails from clients, subcontractors, visitors, and project team members
Order office supplies
Make copies, scan, and file documents
File and maintain project files and records
This jobsummary is intended to describe the general nature and level of work performed by individuals assigned to this position. The job summary is not intended to be an exhaustive list of responsibilities, duties, and skills required.
Required Skills & Experience
2 plus years of previous administrative experience preferred
1-year submittal clerk experience preferred
Strong prioritization and organizational skills; detail-oriented
Strong working knowledge of Microsoft programs such as Excel and Word
Excellent verbal and written communication skills
Dependable, self-motivated, and task-oriented
Ability to work in a fast-paced construction environment
Dependable and self-motivated
Construction knowledge / experience is preferred, not required
Bi-lingual, Spanish proficiency required
Only local candidates will be considered
Benefits and EOE Zachry offers an industry-leading benefits package for our employees and their families.
Medical, Dental, Vision, and Life insurance
401k, Paid leave, and Bonus Program
Company-paid short-term and long-term disability insurance
Employee assistance program
For additional company information, please visit www.zachrycorp.com
#J-18808-Ljbffr
Essential Functions
Receive and submit Correspondence, Submittals, and Requests for Information Documents (RFIs) to HCTRA our client, and to our engineering team who we work one-on-one with
QC and review every document
Create Logs for Submittals and RFIs for Quality Control
Create Purchase Orders to Order Supplies for HCTRA and Ship Channel Constructors trailers on the project
Create a Daily Reading File Folder for each day and load all incoming and outgoing documents for SCC Engineers on our P Drive
Initial office setup and organization
Manage Quality Control System (QCS)
QC submittals
Meet, greet, and direct all foot traffic at a field job site
Assist HR and support A / P, A / R, and Document Control functions
Complete requisitions, manage applicants and applications, conduct applicant screenings, and coordinate interviews with managers
Process new hire onboarding and orientations
Administer on-site pre-employment drug screens and coordinate physicals with clinic
Attend out-of-office recruiting events as needed
Answer general HR questions for employees
Work with supervisors to resolve discrepancies with time and attendance / payroll
Accounts payables (preparation and processing)
Certified payroll collection
Tracking and verification
Contacting subcontractors and requesting various documents and information
Document control functions such as archiving and project close-out
Coordinate meetings
Answer phones and direct callers
Respond to emails from clients, subcontractors, visitors, and project team members
Order office supplies
Make copies, scan, and file documents
File and maintain project files and records
This jobsummary is intended to describe the general nature and level of work performed by individuals assigned to this position. The job summary is not intended to be an exhaustive list of responsibilities, duties, and skills required.
Required Skills & Experience
2 plus years of previous administrative experience preferred
1-year submittal clerk experience preferred
Strong prioritization and organizational skills; detail-oriented
Strong working knowledge of Microsoft programs such as Excel and Word
Excellent verbal and written communication skills
Dependable, self-motivated, and task-oriented
Ability to work in a fast-paced construction environment
Dependable and self-motivated
Construction knowledge / experience is preferred, not required
Bi-lingual, Spanish proficiency required
Only local candidates will be considered
Benefits and EOE Zachry offers an industry-leading benefits package for our employees and their families.
Medical, Dental, Vision, and Life insurance
401k, Paid leave, and Bonus Program
Company-paid short-term and long-term disability insurance
Employee assistance program
For additional company information, please visit www.zachrycorp.com
#J-18808-Ljbffr