Illinois Department of Innovation & Technology (DoIT)
Asset Management Staff Assistant (Administrative Assistant I)
Illinois Department of Innovation & Technology (DoIT), Springfield, Illinois, us, 62777
Asset Management Staff Assistant (Administrative Assistant I)
Apply for the role at Illinois Department of Innovation & Technology (DoIT).
As a State of Illinois employee, you receive a comprehensive benefits package including:
Competitive Group Insurance benefits including health, life, dental and vision plans.
Flexible work schedules (when available and dependent upon position)
10‑25 days of paid vacation time annually (10 days for first year of state employment)
12 days of paid sick time annually which carry over year to year
3 paid personal business days per year
13‑14 paid holidays per year dependent on election years
12 weeks of paid parental leave
Pension plan through the State Employees Retirement System
Deferred Compensation Program – voluntary supplemental retirement plan
Optional pre‑tax programs – Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top‑tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
Assist in the planning, development, and implementation of property control and inventory management procedures throughout the Department and enforce compliance with the State Property Control Act by monitoring and reporting on all EDP equipment receipts and movements within DoIT.
Act as an Inventory Liaison for Asset Management, conducting special inventory studies and gathering information to ensure program compliance and reviews.
Research, gather information, and independently perform special projects and studies within the section, some of which are complex and sensitive in nature and analyze and interpret data.
Maintain the large‑scale IT/Telecom equipment for all agencies served by DoIT including personal computers, laptops, monitors, printers, servers, mainframe, storage equipment, and telecommunications equipment; oversee the delivery, receipt, and acceptance of all office automation equipment including DoIT leased assets.
Perform other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
One (1) year of professional experience in a public or private organization.
Preferred Qualifications
One (1) year of professional experience in inventory control and asset management, including maintaining and reconciling inventory records, verifying property control listings, and ensuring compliance with state‑mandated procedures such as the State Property Control Act and Administrative Code, or similar.
One (1) year of professional experience utilizing enterprise‑level software applications such as Remedy, SAP, EMS, and ServiceNow for inventory management, asset tracking, and workflow coordination in support of property control and compliance with administrative procedures.
One (1) year of professional experience coordinating, tracking, and securing IT and telecommunications equipment assets, including supporting installation, relocation, and maintenance activities across multiple sites in a large‑scale organization.
One (1) year of professional experience utilizing Microsoft Excel and Access to analyze inventory data, prepare specialized reports, and support operational decision‑making through data validation, reconciliation, and reporting.
One (1) year of professional experience conducting research and analysis related to inventory or asset management, including independently performing complex and sensitive projects, preparing specialized reports to support operational decisions, verifying inventory records, and reconciling data across multiple systems.
One (1) year of professional experience reviewing or reconciling financial or billing reports associated with asset or property records to ensure accurate chargeback, lease tracking, or cost allocation.
Ability to analyze complex property control and asset management problems, evaluate potential solutions, and implement effective courses of action to resolve discrepancy or compliance issues.
Demonstrated organizational and time‑management skills with the ability to manage multiple concurrent projects, meet mandated deadlines, and prioritize urgent compliance, audit, property control, or asset management issues in a fast‑paced environment.
Developed verbal and written communication skills to convey complex property control or asset management policies, compliance requirements, and state‑mandated procedures clearly and effectively to diverse stakeholders, including executives, managers, staff, and external auditors.
Ability to establish and maintain cooperative working relationships with staff, managers, executives, and external stakeholders, fostering collaboration in resolving sensitive property control or asset management issues.
Conditions of Employment
Requires the ability to verify identity.
Requires employment authorization to accept permanent full‑time position with the State of Illinois.
Requires the ability to pass a position‑specific, agency‑required background check and requires self‑disclosure of criminal history.
Requires a valid driver’s license and the ability to travel, including occasional overnight stays.
Requires the ability to work outside of normal hours to meet deadlines.
Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc.
Requires the ability to lift and carry objects or equipment weighing up to 20 pounds. This is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.
Requires engagement with Business Enterprise Program (BEP) contractors and subcontractors and support for the goals of the BEP program and the Fair Contracting Task Force per Executive Order 2018‑07.
The conditions of employment listed are incorporated and/or related to any duties included in the position description.
Work Hours:
8:30 AM – 5:00 PM Monday – Friday
Headquarter Location:
5300 S 6th St, Springfield, Illinois, 62703
Work County:
Sangamon
Agency Contact:
Lorna Bock
Email:
Lorna.A.Bock@illinois.gov
Posting Group:
Office & Administrative Support
Seniority Level
Entry level
Employment Type
Full‑time
Job Function
Administrative
Computer and Network Security
Referrals increase your chances of interviewing at Illinois Department of Innovation & Technology (DoIT) by 2x.
#J-18808-Ljbffr
As a State of Illinois employee, you receive a comprehensive benefits package including:
Competitive Group Insurance benefits including health, life, dental and vision plans.
Flexible work schedules (when available and dependent upon position)
10‑25 days of paid vacation time annually (10 days for first year of state employment)
12 days of paid sick time annually which carry over year to year
3 paid personal business days per year
13‑14 paid holidays per year dependent on election years
12 weeks of paid parental leave
Pension plan through the State Employees Retirement System
Deferred Compensation Program – voluntary supplemental retirement plan
Optional pre‑tax programs – Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top‑tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
Assist in the planning, development, and implementation of property control and inventory management procedures throughout the Department and enforce compliance with the State Property Control Act by monitoring and reporting on all EDP equipment receipts and movements within DoIT.
Act as an Inventory Liaison for Asset Management, conducting special inventory studies and gathering information to ensure program compliance and reviews.
Research, gather information, and independently perform special projects and studies within the section, some of which are complex and sensitive in nature and analyze and interpret data.
Maintain the large‑scale IT/Telecom equipment for all agencies served by DoIT including personal computers, laptops, monitors, printers, servers, mainframe, storage equipment, and telecommunications equipment; oversee the delivery, receipt, and acceptance of all office automation equipment including DoIT leased assets.
Perform other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
One (1) year of professional experience in a public or private organization.
Preferred Qualifications
One (1) year of professional experience in inventory control and asset management, including maintaining and reconciling inventory records, verifying property control listings, and ensuring compliance with state‑mandated procedures such as the State Property Control Act and Administrative Code, or similar.
One (1) year of professional experience utilizing enterprise‑level software applications such as Remedy, SAP, EMS, and ServiceNow for inventory management, asset tracking, and workflow coordination in support of property control and compliance with administrative procedures.
One (1) year of professional experience coordinating, tracking, and securing IT and telecommunications equipment assets, including supporting installation, relocation, and maintenance activities across multiple sites in a large‑scale organization.
One (1) year of professional experience utilizing Microsoft Excel and Access to analyze inventory data, prepare specialized reports, and support operational decision‑making through data validation, reconciliation, and reporting.
One (1) year of professional experience conducting research and analysis related to inventory or asset management, including independently performing complex and sensitive projects, preparing specialized reports to support operational decisions, verifying inventory records, and reconciling data across multiple systems.
One (1) year of professional experience reviewing or reconciling financial or billing reports associated with asset or property records to ensure accurate chargeback, lease tracking, or cost allocation.
Ability to analyze complex property control and asset management problems, evaluate potential solutions, and implement effective courses of action to resolve discrepancy or compliance issues.
Demonstrated organizational and time‑management skills with the ability to manage multiple concurrent projects, meet mandated deadlines, and prioritize urgent compliance, audit, property control, or asset management issues in a fast‑paced environment.
Developed verbal and written communication skills to convey complex property control or asset management policies, compliance requirements, and state‑mandated procedures clearly and effectively to diverse stakeholders, including executives, managers, staff, and external auditors.
Ability to establish and maintain cooperative working relationships with staff, managers, executives, and external stakeholders, fostering collaboration in resolving sensitive property control or asset management issues.
Conditions of Employment
Requires the ability to verify identity.
Requires employment authorization to accept permanent full‑time position with the State of Illinois.
Requires the ability to pass a position‑specific, agency‑required background check and requires self‑disclosure of criminal history.
Requires a valid driver’s license and the ability to travel, including occasional overnight stays.
Requires the ability to work outside of normal hours to meet deadlines.
Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc.
Requires the ability to lift and carry objects or equipment weighing up to 20 pounds. This is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.
Requires engagement with Business Enterprise Program (BEP) contractors and subcontractors and support for the goals of the BEP program and the Fair Contracting Task Force per Executive Order 2018‑07.
The conditions of employment listed are incorporated and/or related to any duties included in the position description.
Work Hours:
8:30 AM – 5:00 PM Monday – Friday
Headquarter Location:
5300 S 6th St, Springfield, Illinois, 62703
Work County:
Sangamon
Agency Contact:
Lorna Bock
Email:
Lorna.A.Bock@illinois.gov
Posting Group:
Office & Administrative Support
Seniority Level
Entry level
Employment Type
Full‑time
Job Function
Administrative
Computer and Network Security
Referrals increase your chances of interviewing at Illinois Department of Innovation & Technology (DoIT) by 2x.
#J-18808-Ljbffr