Administrative Assistant Job at Whitestone Associates, Inc. in Trenton

About The Job Whitestone Associates, Inc., a 100% employee‑owned company and leading provider of environmental and geotechnical engineering and consulting services throughout the eastern US, is recruiting an Administrative Assistant to join our Warren, NJ office. This is a tremendous opportunity for qualified candidates to contribute to the growth of a leading engineering firm. Salary commensurate with experience. Location Warren, NJ Responsibilities Set up new projects; create file tree on network and physical file folders; Transcribe/type correspondence and technical documents; Create team‑specific documents for use with project tracking; Maintain job files adhering to company standards; Act as a liaison between clients, agencies, and project managers; Research property information using internet sources and in‑house documentation; Research and obtain standards/codes required by client, local and state agencies; Support the preparation of client proposals; Research and compile reports, plans, and applications for submittal to state and local agencies; Prepare hearing folders and exhibits for use at public hearings; Maintain calendar for designated team; Schedule meetings, conference calls, and conference rooms; Provide assistance to other administrative staff as needed. Requirements High School Diploma or equivalent (Associate’s Degree preferred); 1+ year of administrative support or general office experience; Excellent typing ability, with an emphasis on accuracy and attention to detail; Proficient in Word Perfect, Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat Writer; Strong oral and written communication skills; Excellent spelling, grammar, and proofreading abilities; Prior experience in a fast‑paced, multitasking environment. Benefits The estimated range for this position is $23/hr to $25/hr Whitestone Employee Stock Ownership Program (offered at no cost to each eligible employee) Medical Insurance Dental Insurance Health & Dependent Care Flexible Spending Accounts Traditional & Roth 401K Plans with Company Match Long Term & Short Term Disability Insurance Company‑Sponsored Life & AD&D Insurance Multiple AFLAC Insurance Products Pet Insurance Identity Theft Protection Multiple Corporate Discount Programs Seniority Level Entry level Employment Type Full‑time Job Function Administrative Referrals increase your chances of interviewing at Whitestone Associates, Inc. by 2x #J-18808-Ljbffr