EXECUTIVE ASSISTANT Job at County of Summit, OH in Akron

Responsibilities Serves as point of contact between DFA administration, clients, public and private agencies, government officials, staff, and the general public. Schedules appointments including Meetings Conferences Special events Responsible for normal, daily DFA functions including maintaining office supply inventories, ensuring space is organized, answering phone calls, and greeting guests Screen and direct inquiries via email or phone calls. Distributes mail and prepares packages. Organize and prepare for meetings (excluding board meetings), including gathering documents, attending to logistics, and meal coordination. Organize the office layout and ensure appropriate stationery and equipment are available and in working order. Address staff requests regarding office administration needs. Coordinate with service providers for all office equipment. Make travel and accommodation arrangements for DFA management staff. Provides assistance across multiple accounts payable/accounts receivable processes Assist in the onboarding process for new hires Interact with property managers for cleaning, security, and facility maintenance Prepares reports, presentations, documents, and correspondence with accuracy and professionalism. Maintains organized and comprehensive contact lists. In coordination with supervisor, research and/or monitor programs, projects, and inquiries. Organize and maintain paper and electronic filing systems. Updates manuals and documents. Provides messenger services as needed. Assists other employees, clients, community, and governmental agencies as directed. Attends meetings, conferences, workshops, seminars, and training to remain current and knowledgeable on agency, provider, and program rules, policies, regulations, procedures, and to receive information on available resources. Presents self in a professional, ethical, and culturally sensitive manner to coworkers, partners, and the public. Demonstrates regular and predictable attendance. Performs other duties as assigned. Qualifications or Equivalent Combinations for Training and/or Experience Completion of two (2) years post-secondary education in business, secretarial sciences, or related discipline Two (2) years’ experience performing responsible administrative and clerical duties or Equivalent combination of training, education, and experience that provide required knowledge and abilities to perform the duties of the position Knowledge, Skills, and Abilities Knowledge of business and public administration Government process and structure Administrative and office practices and procedures Familiarity with standard office equipment/technology Rules of English grammar and composition, communicate effectively in written and spoken English Ability to analyze and interpret data Discretion and confidentiality Outstanding organizational and time management skills. Prioritize multiple tasks and determine specific actions. Proficiency in mathematics, organizational budgets, and invoicing. Handle routine and sensitive inquiries from government officials and general public Maintain effective working relationships. Perform assigned duties with minimal supervision. Demonstrate regular and predictable attendance. Other Requirements Possession of a valid driver’s license or state ID Must maintain all required licenses, training, and certification Working Conditions Job is physically comfortable, requires sitting, walking, standing, bending, keying, talking, hearing, seeing, and repetitive motions Work is performed in an office setting and employee will be exposed to normal hazards associated with an office environment Employee may be required to travel and access various assigned work sites, other offices, and agencies Must regularly lift up to 10 pounds and occasionally lift and/or move up to 25 pounds Work schedule - Monday - Friday 8:30 - 5 Work Location: 1 Cascade Plaza, Suite 1700, Akron, OH 44308 - No hybrid work schedule available for this position. Pre-employment testing requirements: Pre-employment drug and alcohol testing #J-18808-Ljbffr