Village Management Services
370-Purchasing - 2418-370 Sr Buyer
Village Management Services, Laguna Woods, California, United States
Job Description
Posted Friday, January 2, 2026 at 11:00 AM
Village Management Services, Inc.'s mission isto serve the residents of Laguna Woods Village with the highest level of customer service and professionalism, making Laguna Woods Village the premier active-adult community in Southern California. We value integrity, quality, dedication and open communication in a rewarding and challenging environment.
Under general supervision, assists in the preparation of specifications for materials, equipment and services; obtains prices, evaluates bids submitted by vendors and chooses supplier based on quality, price and vendor performance. Has knowledge of contracts and exercises considerable judgment and independence in the selection of supplies. Communicates with appropriate staff concerning all material needs and performs related work as required.
ESSENTIAL FUNCTIONS Procures, negotiates and administers material purchase agreements and blanket purchase orders for goods or services.
Monitors progress on all contracts, ensuring compliance with contract provisions. Determines the necessity for and prepares change orders.
Gathers and analyzes data to prepare reports concerning such elements as contract costs and vendor performance.
Purchases products as requested in conformity with the company's practices and procedures. Researches alternate sources and alternate products in order to obtain quality goods/services at fair prices. Carry out expediting and accounting discrepancies.
Trains and mentors other buying personnel if and when required.
Communicates effectively with other departments and divisions sales representatives and suppliers. Makes decisions in a detailed and organized manner.
Regular attendance is required.
All duties performed on-site for the Community. Works effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner; listens to and objectively considers ideas and suggestions from others; keeps commitments; keeps others informed of work progress, timetables and issues; addresses problems and issues constructively to find mutually acceptable and practical business solutions; addresses others by name, title or other respectful identifier; and respects the diversity of our workforce in actions, words and deeds.
NON-ESSENTIAL FUNCTIONS Attends meetings to assist divisions or departments with the preparation of specifications and to discuss sources of supply. Coordinates with accounting to insure timely payments are made to contractor pursuant to contract terms.
Drives a vehicle to meetings, workshops and other job related responsibilities.
EQUIPMENT OPERATED WORK ENVIRONMENT Climate-controlled indoor office.
DESIRABLE QUALIFICATIONS Graduation from an accredited college with an Associate Degree, including major course work in Business Administration and considerable experience in purchasing operations or equivalent combination of education and experience which produces the following:
Knowledge of the occupational hazards and safety precautions of the job.
Knowledge of purchasing principals, methods and practices.
Knowledge of the computer and applicable software programs to perform the job.
Knowledge of construction techniques and ability to read blueprints.
Ability to negotiate and write contracts and job specifications.
Ability to use computer, purchasing software, Word, Excel, printer and modern office machines for the production of records, reports and contract data.
Ability to analyze purchasing data and prepare reports for use by management.
Ability to communicate with contractors, consultants and engineers.
Ability to establish and maintain effective working relationships with other employees and the public.
SPECIAL REQUIREMENTS N/A
PHYSICAL REQUIREMENTS Requires occasional lifting and carrying of up to 20lbs.
MENTAL REQUIREMENTS Reading, detailed work, confidentiality, problem solving, math, reasoning, verbal/written communication skills, customer contact, multiple concurrent tasks and constant interruptions.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
VMS is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit and business need.
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Village Management Services, Inc.'s mission isto serve the residents of Laguna Woods Village with the highest level of customer service and professionalism, making Laguna Woods Village the premier active-adult community in Southern California. We value integrity, quality, dedication and open communication in a rewarding and challenging environment.
Under general supervision, assists in the preparation of specifications for materials, equipment and services; obtains prices, evaluates bids submitted by vendors and chooses supplier based on quality, price and vendor performance. Has knowledge of contracts and exercises considerable judgment and independence in the selection of supplies. Communicates with appropriate staff concerning all material needs and performs related work as required.
ESSENTIAL FUNCTIONS Procures, negotiates and administers material purchase agreements and blanket purchase orders for goods or services.
Monitors progress on all contracts, ensuring compliance with contract provisions. Determines the necessity for and prepares change orders.
Gathers and analyzes data to prepare reports concerning such elements as contract costs and vendor performance.
Purchases products as requested in conformity with the company's practices and procedures. Researches alternate sources and alternate products in order to obtain quality goods/services at fair prices. Carry out expediting and accounting discrepancies.
Trains and mentors other buying personnel if and when required.
Communicates effectively with other departments and divisions sales representatives and suppliers. Makes decisions in a detailed and organized manner.
Regular attendance is required.
All duties performed on-site for the Community. Works effectively with co-workers, customers and others by sharing ideas in a constructive and positive manner; listens to and objectively considers ideas and suggestions from others; keeps commitments; keeps others informed of work progress, timetables and issues; addresses problems and issues constructively to find mutually acceptable and practical business solutions; addresses others by name, title or other respectful identifier; and respects the diversity of our workforce in actions, words and deeds.
NON-ESSENTIAL FUNCTIONS Attends meetings to assist divisions or departments with the preparation of specifications and to discuss sources of supply. Coordinates with accounting to insure timely payments are made to contractor pursuant to contract terms.
Drives a vehicle to meetings, workshops and other job related responsibilities.
EQUIPMENT OPERATED WORK ENVIRONMENT Climate-controlled indoor office.
DESIRABLE QUALIFICATIONS Graduation from an accredited college with an Associate Degree, including major course work in Business Administration and considerable experience in purchasing operations or equivalent combination of education and experience which produces the following:
Knowledge of the occupational hazards and safety precautions of the job.
Knowledge of purchasing principals, methods and practices.
Knowledge of the computer and applicable software programs to perform the job.
Knowledge of construction techniques and ability to read blueprints.
Ability to negotiate and write contracts and job specifications.
Ability to use computer, purchasing software, Word, Excel, printer and modern office machines for the production of records, reports and contract data.
Ability to analyze purchasing data and prepare reports for use by management.
Ability to communicate with contractors, consultants and engineers.
Ability to establish and maintain effective working relationships with other employees and the public.
SPECIAL REQUIREMENTS N/A
PHYSICAL REQUIREMENTS Requires occasional lifting and carrying of up to 20lbs.
MENTAL REQUIREMENTS Reading, detailed work, confidentiality, problem solving, math, reasoning, verbal/written communication skills, customer contact, multiple concurrent tasks and constant interruptions.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
VMS is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit and business need.
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