Kansas Department of Health and Environment
Administrative Specialist
Kansas Department of Health and Environment, Topeka, Kansas, United States
Join to apply for the
Administrative Specialist
role at
Kansas Department of Health and Environment .
Posting closes: January 8, 2026. Required documents must be uploaded by January 8, 2026.
Kansas Department of Health and Environment
(KDHE) is led by Secretary Janet Stanek and comprises three divisions: Public Health, Environment, and Health Care Finance (including the State’s Medicaid program, KanCare). KDHE is the only agency that consolidates these entities under one roof, enabling a holistic approach to improving and protecting the health and well‑being of all Kansans.
Position Summary & Responsibilities The position (K0232617) processes walk‑in requests submitted through kiosks, verifies information and eligibility for certificates, and makes use of judgment and authority to approve or deny requests. The role requires advising applicants, explaining situations, and referring issues to the correct staff. It manages fee collection, customer service, and ensures compliance with the Uniform Vital Statistics Act and state policies.
Key Responsibilities
Key regular mail into the Point of Sale (POS) system while working the front counter.
Process requests requiring specific coding and processing into the POS system, including Amendments and Corrections.
Handle daily funeral home requests and courier requests immediately upon receipt.
Match copies of records or response sheets with the correct application and receipt.
Review printed certificates to ensure the issuable record is appropriate and can be legally issued.
Trim certificates according to guidelines.
Review requests for fraudulent information or identity theft indicators.
Validate payments, including system‑generated checks for credit/debit card payments.
Report errors to supervisor and follow proper procedures to correct them before business close.
Qualifications Education
High School Diploma
Licensing & Certification
Valid driver’s license (required for operating a state vehicle, private vehicle, or rental vehicle).
Minimum Qualifications
Two years of experience in general office, clerical, and administrative support work.
Preferred Qualifications
Proficiency in Word, Excel, PowerPoint, and Access.
Proofreading, editing, and attention to detail.
Strong communication and interpersonal skills.
Ability to use a 10‑key adding machine.
Data entry skills; typing 40‑50 words per minute.
Bookkeeping or accounting experience.
Six months experience as a cashier or bookkeeper.
Six months experience handling confidential information.
One year experience in customer service.
One year experience in office support or clerical work.
Post‑Offer, Pre‑Employment Requirements
Kansas Tax Clearance Certificate within ten (10) days of job offer.
Fingerprinting and criminal history check per K.S.A. 65‑2402(b) for Office of Vital Statistics positions.
Recruiter Contact Information
Name: Kyle Sanders
Email: kyle.sanders@ks.gov
Mailing Address: 1000 SW Jackson St. Suite 580, Topeka, KS 66612
Job Application Process
Sign in or register as a new user.
Complete or update contact information on the Careers > My Contact Information page.
Upload required documents listed below on the Careers > My Job Applications page.
Start your draft job application, upload other required documents, and submit when it is complete.
Manage your draft and submitted applications on the Careers > My Job Applications page.
Check your email and My Job Notifications for written communications from the recruiter.
Required Documents for Complete Application
Transcripts
DD214 (if claiming Veteran’s Preference)
Resume
Cover Letter
Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you are a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
E-Verify KDHE participates in E‑Verify and will provide information to confirm you are authorized to work in the United States. For additional information regarding E‑Verify, see http://www.kdhe.ks.gov. For information about Immigrant and Employee Rights (IER), see the provided links.
Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse who have been verified as a "veteran" are eligible for an interview if they meet the minimum competency factors of the position. Preference does not guarantee a job; candidates are selected based on qualifications.
Disability Hiring Preference Applicants with physical, cognitive, or mental disabilities may claim a hiring preference if they qualify for the position. Preference does not guarantee a job; candidates are selected based on qualifications.
Additional Information To verify your eligibility under disability hiring preference, send the appropriate documentation directly to OPS as instructed in the original posting.
Seniority Level Entry level
Employment Type Full‑time
Job Function Administrative
Industries Government Administration
#J-18808-Ljbffr
Administrative Specialist
role at
Kansas Department of Health and Environment .
Posting closes: January 8, 2026. Required documents must be uploaded by January 8, 2026.
Kansas Department of Health and Environment
(KDHE) is led by Secretary Janet Stanek and comprises three divisions: Public Health, Environment, and Health Care Finance (including the State’s Medicaid program, KanCare). KDHE is the only agency that consolidates these entities under one roof, enabling a holistic approach to improving and protecting the health and well‑being of all Kansans.
Position Summary & Responsibilities The position (K0232617) processes walk‑in requests submitted through kiosks, verifies information and eligibility for certificates, and makes use of judgment and authority to approve or deny requests. The role requires advising applicants, explaining situations, and referring issues to the correct staff. It manages fee collection, customer service, and ensures compliance with the Uniform Vital Statistics Act and state policies.
Key Responsibilities
Key regular mail into the Point of Sale (POS) system while working the front counter.
Process requests requiring specific coding and processing into the POS system, including Amendments and Corrections.
Handle daily funeral home requests and courier requests immediately upon receipt.
Match copies of records or response sheets with the correct application and receipt.
Review printed certificates to ensure the issuable record is appropriate and can be legally issued.
Trim certificates according to guidelines.
Review requests for fraudulent information or identity theft indicators.
Validate payments, including system‑generated checks for credit/debit card payments.
Report errors to supervisor and follow proper procedures to correct them before business close.
Qualifications Education
High School Diploma
Licensing & Certification
Valid driver’s license (required for operating a state vehicle, private vehicle, or rental vehicle).
Minimum Qualifications
Two years of experience in general office, clerical, and administrative support work.
Preferred Qualifications
Proficiency in Word, Excel, PowerPoint, and Access.
Proofreading, editing, and attention to detail.
Strong communication and interpersonal skills.
Ability to use a 10‑key adding machine.
Data entry skills; typing 40‑50 words per minute.
Bookkeeping or accounting experience.
Six months experience as a cashier or bookkeeper.
Six months experience handling confidential information.
One year experience in customer service.
One year experience in office support or clerical work.
Post‑Offer, Pre‑Employment Requirements
Kansas Tax Clearance Certificate within ten (10) days of job offer.
Fingerprinting and criminal history check per K.S.A. 65‑2402(b) for Office of Vital Statistics positions.
Recruiter Contact Information
Name: Kyle Sanders
Email: kyle.sanders@ks.gov
Mailing Address: 1000 SW Jackson St. Suite 580, Topeka, KS 66612
Job Application Process
Sign in or register as a new user.
Complete or update contact information on the Careers > My Contact Information page.
Upload required documents listed below on the Careers > My Job Applications page.
Start your draft job application, upload other required documents, and submit when it is complete.
Manage your draft and submitted applications on the Careers > My Job Applications page.
Check your email and My Job Notifications for written communications from the recruiter.
Required Documents for Complete Application
Transcripts
DD214 (if claiming Veteran’s Preference)
Resume
Cover Letter
Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you are a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
E-Verify KDHE participates in E‑Verify and will provide information to confirm you are authorized to work in the United States. For additional information regarding E‑Verify, see http://www.kdhe.ks.gov. For information about Immigrant and Employee Rights (IER), see the provided links.
Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse who have been verified as a "veteran" are eligible for an interview if they meet the minimum competency factors of the position. Preference does not guarantee a job; candidates are selected based on qualifications.
Disability Hiring Preference Applicants with physical, cognitive, or mental disabilities may claim a hiring preference if they qualify for the position. Preference does not guarantee a job; candidates are selected based on qualifications.
Additional Information To verify your eligibility under disability hiring preference, send the appropriate documentation directly to OPS as instructed in the original posting.
Seniority Level Entry level
Employment Type Full‑time
Job Function Administrative
Industries Government Administration
#J-18808-Ljbffr