New York State
Primary Duties and Responsibilities Data Entry into Statewide Financial System to charge the appropriate district account for purchases made by staff using their state-issued VISA card
Review purchases made with VISA for appropriateness for NYS to pay
Ensure VISA documentation received is timely and complete
Process bank deposits, as necessary
Review documents in the State Financial System
Process VISA transactions for payments handled by the Accounts Payable Department
Provide general office support
Operate various communication systems such as telephones and computers; and keep records of such communications.
Answer phones, develop and complete forms, assist clients, create or assist in the preparation of reports, charts, and other related activities.
Maintain, update and correct records and files.
Receive, screen and review various documents and/or forms.
Assist with guidance, technical assistance, and training to agency staff and/or potential bidder(s) to facilitate the contract and procurement processes, ensuring all control requirements are met.
Audit and process invoices that pertain to contracts; Certified Payroll; Coordinate with staff regarding timely payment of invoices and P-card reconciliations.
Provide backup for Business Office – Supervising clerical staff engaged in processing, recording, maintaining, and reviewing electronic and/or paper documents.
Perform other Business Office functions and other duties as needed.
Qualifications Competitive: Candidates must be reachable for appointment on Current Civil Service Eligible List for this title.
Transfer: Candidates must have one year of permanent competitive, non-competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law.
Additional: All applicants must maintain eligibility for full and unconditional participation in Medicare and Medicaid programs; continued employment will depend on maintaining eligibility.
Benefits Paid holidays: Thirteen (13) paid holidays each year.
Paid vacation leave: Thirteen (13) days initially.
Paid personal leave: Five (5) days each year.
Paid sick leave: Thirteen (13) days each year (PEF/CSEA), may carry over.
Professional leave: Up to three (3) days each year.
Health care coverage: Affordable plans for employees and eligible dependents; family dental and vision at no extra cost.
Paid parental leave: Up to 12 weeks at full pay per qualifying event.
Retirement program: NYS Employees’ Retirement System (ERS).
Professional development: Training programs and tuition assistance; Public Service Workshops Program (PSWP) for continuing credits.
Life and disability insurance.
Voluntary pre‑tax savings programs: Health Care Spending Account, Dependent Care Advantage Account.
Employee Assistance Program (EAP).
Deferred compensation plan: NYS Employees’ Deferred Compensation Plan.
Equal Opportunity/Affirmative Action OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self‑expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.
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