Executive Assistant Job at Suffolk Construction in Boston

Overview

Suffolk Technologies is a leading venture capital platform investing in ConTech, PropTech, and InfraTech startups transforming the $12T built environment sector. Our team partners with visionary entrepreneurs, providing capital, strategic guidance, and deep industry expertise to accelerate growth and create lasting impact. Since 2019, we’ve supported over 50 high‑growth startups in AI, automation, robotics, sustainability, smart buildings, and supply chain, creating tangible value across the construction and real estate industries. Leveraging the resources and expertise of Suffolk’s $6B tech‑forward construction business and a network of industry‑leading companies, we provide unparalleled access to validate, scale, and commercialize innovative solutions.

Benefits

Competitive salaries, auto allowances and gas cards for certain roles, market‑leading medical, emotional and mental health benefits, dental and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match, company‑paid and voluntary life insurance, tax‑deferred savings accounts, 10 backup daycare days each year, short‑ and long‑term disability, commuter benefits, and more.

The Role

We’re seeking an Executive Assistant to support senior executives based out of our Boston office. The EA must be highly resourceful, organized and professional, with experience interacting with senior executives and high net worth individuals, and able to carry out duties in an independent manner. The ideal individual will exercise good judgment, self‑motivate, communicate effectively, and prioritize multiple projects under pressure. This is a predominantly in‑office role.

Responsibilities

• Perform a variety of administrative duties, such as typing reports and memos, maintaining computer database, files and performing advanced administrative tasks for top executives.
• Perform duties of a highly confidential nature.
• Schedule Executive travel arrangements.
• Maintain Executive calendar; coordinate appointments, events and meetings.
• Maintain Executive email.
• Compose correspondence, reports, forms, and other documents independently.
• Develop and maintain computerized spreadsheets and databases to enter information and generate reports.
• Communicate effectively with others individually as well as in small and large groups.
• Organize and plan work to meet deadlines.
• Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, and subcontractors & clients.
• Coordinate and attend management meetings, responsible for distribution of agendas, compiling of papers, minutes and document management.
• Interpret and apply policies and procedures within limits of authority.

Special Projects

• Identify problems and implement or recommend solutions.
• Organize, prioritize, and coordinate assignments.
• Identify and analyze critical issues and recommend solutions to problems.

Qualifications

• Bachelor’s degree and 4 years related experience or 6 to 10 years related experience.
• Knowledge of principles and practices of business and managing personnel.
• Basic research methods and techniques.
• Computer applications used in general office settings, including word processing, spreadsheet, database management, email and internet search engines.
• Basic Math and standard English grammar and usage.
• Good written communications.
• Construction or venture capital experience helpful, but not necessary and/or required departmental experience necessary.
• Technology experience helpful, but not necessary.
• Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring.
• Must be able to work independently with minimum supervision, use independent judgment and leadership techniques.
• Must be tactful and use discretion.
• Able to work effectively as part of a team and productively maintain confidentiality of information.

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

EEO Statement

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

Compensation Information

The expected salary range for this position (Executive Assistant) in Boston, MA is between $88.0 and $120.0 (annualized USD). This represents the typical salary range for this position and is just one component of Suffolk’s total compensation package. Actual salaries may be based on several factors including, but not limited to, skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall compensation strategy. Salary ranges may differ by geography and are reviewed regularly to reflect market trends.

Seniority level

Associate

Employment type

Full‑time

Job function

Administrative

Industries

Construction and Civil Engineering