Grant and Contract Coordinator Job at Western Washington University in Bellingha

Grant and Contract Coordinator – About the University Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western has additional sites in Anacortes, Bremerton, Everett, Port Angeles, and Poulsbo. Western is recognized nationally for its successes, such as being named one of the top public master’s‑granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report. Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties. About the Department The Office of Research and Sponsored Programs (RSP) supports Western U.S. mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity. The Office of Research and Sponsored Programs (RSP) serves Western Washington University’s research, scholarly, and creative communities by assisting with proposal development, submission and administration; supports compliance with applicable Federal, State, and University regulations; serves as the primary point of contact with extramural research sponsors; and provides leadership in supporting and advancing research, scholarly, and creative activities at Western Washington University. About the Position The Grant and Contract Coordinator works under general direction to negotiate with funding agencies to establish terms and conditions of grant and contract awards, conduct preliminary institution-wide review of proposals, and provide technical advice regarding alternative formats, sources of funding, and agency policies to faculty investigators and administrators involved in proposal preparation. This position is within RSP’s pre-award group and reports to the RSP Director. It works closely with post-award and compliance staff, other campus units including Contracts, Student Employment, and the Graduate School, as well as faculty and students. The position requires the ability to learn quickly and keep up to date on changing regulations and processes, manage complex, changing priorities and workflows, and work collaboratively with colleagues, students and staff from a range of disciplines and backgrounds. The Grant and Contract Specialist is primarily responsible for working collaboratively in teams to develop projects and proposals that support the mission and goals of Western Washington University including: identifying funding opportunities; developing and submitting public and private grant proposals; developing and maintaining accurate records; assisting the RSP team with the development and implementation of internal operating procedures, policies, guidelines, and system improvements; supporting the intramural grant program; and assisting in the development and provision of training for prospective and current Principal Investigators (PIs). Required Qualifications Bachelor's Degree or equivalent education and experience Two years of experience in grants administration Demonstrated commitment to work effectively with a diverse group of students, faculty, staff and external partners Documented success in developing federal grant proposals as part of a team Experience in project or program development and budgeting Excellent skills in written and verbal communication, customer service, relationship building, project management, research and analysis, tact and diplomacy Strong computer skills and experience with spreadsheets and electronic grant tracking applications Demonstrated commitment to work effectively with a diverse group of internal and external stakeholders and partners Excellent time management and organizational skills Ability to complete complex assignments with strict attention to detail Ability to self-start and work independently with minimal supervision and with changing priorities and deadlines Preferred Qualifications Two or more years of experience in federal proposal preparation and submission in a higher education setting Demonstrated experience with post-award functions Familiarity with Banner Experience facilitating collaborative proposal development Demonstrated commitment to work effectively with a diverse group of students, faculty, staff and external partners Conditions of Employment All employees must comply with our immunization policies, including proof of measles (Rubeola) immunity within 60 days of hire. Please reach out to Human Resources for information regarding medical or religious exemption and applicable accommodations. Salary: $4,678 - $6,290/month depending on qualifications and experience. Benefits information available upon request. Application Instructions Application materials should address your experience related to the position responsibilities and the required and preferred qualifications. Closing Date Notes: Application review begins November 5, 2025; position is open until filled. Western Washington University is an equal opportunity employer. In compliance with applicable laws, WWU does not discriminate on the basis of race, ethnicity, color, national origin, age, citizenship or immigration status, pregnancy or protective leave, genetic status, sex, sexual orientation, gender identity, gender expression, marital status, creed, religion, veteran or military status, disability, or any other characteristic protected by law. See WWU’s policies on prohibiting discrimination based on a protected class and prohibiting discrimination based on sex. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance. WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services. #J-18808-Ljbffr