Executive Administrative Assistant Job at Hotel Phoenix in Atlanta

Executive Administrative Assistant Location: Hotel Phoenix, Atlanta, GA Step into Hotel Phoenix, Atlanta’s premier destination for modern luxury and Southern hospitality. We are seeking an Executive Administrative Assistant to play a critical role in the smooth operation of our executive office. This unique position provides comprehensive administrative and operational support to multiple senior leaders, including the General Manager, Director of Food & Beverage, Hotel Manager, and Director of Engineering. The Executive Administrative Assistant is a highly organized, detail-oriented, and proactive professional who thrives in a fast-paced environment. This role requires someone who anticipates the needs of leadership, maintains confidentiality, and demonstrates flexibility in supporting both daily operations and special projects. Key Responsibilities Provide executive support to multiple senior leaders, including calendar management, correspondence, and meeting coordination . Prepare professional documents, presentations, and reports using PowerPoint, Excel, and Word . Take accurate meeting notes and maintain detailed records of action items. Manage the boardroom calendar and coordinate meeting logistics, including technology setup and catering when needed. Oversee executive office supplies and breakroom inventory , ensuring consistent stock and organization. Coordinate with housekeeping for deep cleaning and maintenance of executive spaces. Support operational needs of hotel leadership, leveraging knowledge of hospitality operations . Maintain professional communication with internal and external stakeholders. Manage multiple priorities while maintaining strict attention to detail and deadlines. Flexible schedule : Primarily Monday through Friday, 8:30 a.m. – 5:00 p.m., with occasional shifts from 10:00 a.m. – 6:00 p.m. or weekend/evening work as needed. Qualifications Previous hotel operations or hospitality experience preferred. Exceptional administrative skills, including typing, note-taking, and document preparation . Advanced proficiency in Microsoft Excel, PowerPoint, and Word . Strong organizational, time management, and multitasking abilities. Excellent grammar, written, and verbal communication skills . Highly detail-oriented , proactive, and able to anticipate the needs of executive leadership. Ability to adapt to flexible schedules as needed. Why Hotel Phoenix? Join a team dedicated to excellence and innovation in Atlanta’s vibrant hospitality scene. You will work closely with senior leaders in a fast-paced, collaborative environment where your skills and attention to detail make a direct impact on the success of our hotel and the satisfaction of our guests. To Apply Please submit your resume and a cover letter highlighting your administrative experience and familiarity with hotel operations. #J-18808-Ljbffr