GE Aerospace is hiring: Executive Administrative Assistant in Grand Rapids

Executive Administrative Assistant – GE Aerospace Join to apply for the Executive Administrative Assistant role at GE Aerospace. Job Description Summary The Executive Administrative Assistant to the General Manager of the Computing, Networking, & Mission Systems (CNMS) business will reside at the GE Aerospace Avionics headquarters in Grand Rapids, MI. In this role, you will support a team that develops cutting edge, world‑class leading products for the next generation of aircraft for military and commercial application with the noble cause of inventing the future of flight, lifting people up, and bringing them home safely. The Assistant is tasked with ownership of the CNMS leader’s schedule, onboarding of new hires, travel planning, expense reports, office supply ordering, coordination with other on‑site administrators for engagement activities, and customer visits. ESSENTIAL RESPONSIBILITIES Assist with calendar management; coordinate daily activities, prioritize inquiries and requests, and troubleshoot conflicts. Provide a bridge for smooth communication between the leader’s office and internal departments; maintain credibility, trust and support with senior management. Coordinate travel arrangements, create itineraries, arrange transportation and lodging, and track and reconcile T&L expense accounts. Work closely with the leader to keep him/her informed of upcoming commitments and follow up appropriately. Demonstrate discretion, flexibility, ability to work in a fast‑paced environment and handle ambiguity. Schedule, plan and organize logistical details for in‑house and off‑site meetings, training and events. Develop and prepare agendas for departmental meetings; coordinate and attend staff meetings; prepare and distribute minutes as needed. Maintain filing and records management systems and other office procedures, including confidential information. Prepare and coordinate mail and shipments; manage inventory of office supplies and equipment within budget. Support community responsibility events and activities. Ensure proper access credentials for employees and visitors to protect GE proprietary information and comply with government regulations. Coordinate facilities: manage new hire work spaces, office moves, update floor plans, report building issues, maintain office equipment, and serve as custodian of organization resources. Use Outlook to manage contacts, maintain updated databases, and facilitate relationships with key stakeholders. Qualifications High school diploma / GED. U.S. citizenship required. Minimum of 5 years’ experience as an Executive Administrator, ideally within a large organization. Technical skills: Strong expertise in calendar management and scheduling. Comprehensive knowledge of office management practices and modern communication technologies. Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook). Skilled in data reporting using Excel, Access, and other data analysis tools. Experience with database management, accurate data input, and updates. Desired Characteristics Self‑starter, proactive, independent, maintaining confidentiality and handling matters discreetly. Effective time management and organizational skills; able to balance multiple priorities. Effective interaction and communication with senior level management, corporate contacts and external customers. Excellent interpersonal, verbal and written communication; strong grammatical skills; high attention to detail. Quickly identify and prioritize goals, prioritize resources, create solutions and meet deadlines. Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones. Adaptability to changing priorities and schedules; availability to work outside standard business hours, including evenings, weekends, and holidays as needed. The base pay range is $33.65 per hour ($70,000 annually) – $38.46 per hour ($80,000 annually). The specific pay offered may be influenced by a variety of factors, including your experience, education, and skill set. This posting is expected to close on 01/30/26. Benefits GE Aerospace offers comprehensive benefits and programs to support your health, physical, emotional, financial, and social wellbeing. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach; and an Employee Assistance Program. Retirement benefits include the GE Aerospace Retirement Savings Plan, a 401(k) plan with company matching and contributions, and access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time‑off for vacation or illness. This role requires access to U.S. export‑controlled information. Therefore, employment will be contingent upon the ability to prove that you meet the status of a U.S. Person as one of the following: U.S. lawful permanent resident, U.S. citizen, asylee, or refugee. GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). Relocation Assistance Provided: No Seniority Level Mid‑Senior level Employment Type Full‑time Job Function Administrative Industries Aviation and Aerospace Component Manufacturing #J-18808-Ljbffr