Seattle Staffing is hiring: Executive Assistant in Seattle

Executive Assistant

Company Overview: Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people's lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign's Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).

What You'll Do

We are seeking a dynamic and people-driven Executive Assistant (EA) to join our Engineering administrative team. This permanent role will provide support to a GVP and up to 2 VPs. As a part of the Engineering EA team, you will play a pivotal role in keeping the organization running smoothly and efficiently, fostering team morale and cohesion. The ideal candidate has executive presence, is highly organized, personable, exhibits exceptional judgment, has a keen eye for detail, and a strategic mindset. As a partner to Engineering Leaders, you will be responsible for a wide range of tasks that align with business objectives. This position requires constant communication, a high degree of business maturity, and strict confidentiality. This position is an individual contributor role reporting to the Lead Executive Assistant.

Responsibility:

• Act as the primary point of contact for G/VPs and Leaders
• Develop and maintain structured systems to optimize the G/VP's time and activities
• Resolve internal and external scheduling conflicts proactively
• Provide support for team Town Hall meetings by sending reminders, deck creation, managing webinars, and facilitating Q&A sessions
• Manage a complex calendar that includes: scheduling meetings across various time zones, travel, conferences, earnings, presentations (off-site and internal), and group events
• Make comprehensive and end-to-end travel arrangements and process expense reports
• Serve as a creative problem solver, liaison, and facilitator in managing support responsibilities
• Draft, review, and edit correspondence, reports, and executive-level presentations with a high level of accuracy and attention to detail
• Collaborate with EAs to the leadership team and provide backup support as needed

Job Designation: Hybrid: Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation) Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.

What You Bring

Basic Bachelor's degree

Minimum 4+ years of relevant professional experience supporting a VP executive in a fast-paced and demanding corporate environment, preferably with a public technology or SaaS company

Experience in working with highly confidential information

Demonstrated professionalism and discretion

Comfortable with ambiguity and capable of independent decision-making

Proactive and solution-oriented, consistently seeking opportunities to add value and assist the team

Proven ability to respond to needs quickly and efficiently, prioritizing work with strong attention to detail

Self-starter who can work with minimal supervision and anticipate the needs of leaders

Ability to effectively communicate and collaborate with a diverse range of people