ATC
Position Overview
The Executive Assistant (EA) provides high-level executive support, drives alignment across the organization, and ensures flawless coordination of priorities. The EA also supports the executive leadership team and plays a critical role in improving organizational communication and cadence.
This position is ideal for someone who anticipates needs, sets structure, and thrives in a fast-paced, global environment.
Key Responsibilities
Executive Support to the CEO
Provides proactive calendar and time management for the CEO, including:
Daily scheduling
Forward‑looking calendar planning
Sequencing priorities based on strategic objectives
Ensuring the CEO is always prepared for upcoming commitments
Establish and maintain operating cadences for the CEO and executive team, such as:
Regular briefings
Monthly and quarterly reviews
Board‑preparation milestones (e.g., CEO pre‑review 4 days prior, final deck 2 days prior)
Annual planning cycles
Coordinate all domestic and international travel, ensuring itineraries are seamless and documentation (passports, visas, renewals) is current and accurate.
Prepare agendas, background materials, executive summaries, talking points, and follow‑up trackers.
Screen, prioritize, and draft responses to communications on behalf of the CEO.
Manage highly confidential information with discretion and professionalism.
Support board‑related preparation, including assembling materials, managing deadlines, and coordinating logistics.
Customer & External Engagement
Plan, coordinate, and execute high‑profile customer meetings, onsite visits, facility tours, and senior‑level engagements.
Act as a professional point of contact for customers, partners, and external stakeholders.
Ensure follow‑ups are captured, communicated, and completed.
Executive Team & Organizational Coordination
Provide administrative support to the executive leadership team as needed.
Prepare organizational communications and facilitate timely delivery (CEO messages, all‑employee meetings, leadership updates).
Coordinate and support internal events, town halls, and enterprise‑wide meetings.
Operational Support & Analysis
Support strategic projects and cross‑functional initiatives at the CEO's direction.
Conduct analysis, synthesize findings, and prepare recommendations or insights on select topics.
Maintain systems for tracking priorities, commitments, action items, and organizational initiatives.
Identify opportunities to improve processes and enhance executive efficiency.
Qualifications
5+ years supporting a C‑suite executive, preferably a CEO.
Experience with complex, international calendar, and travel coordination.
Strong analytical and problem‑solving abilities.
Exceptional communication skills and executive presence.
Highly organized, proactive, and adept at managing competing priorities.
Advanced skills in Microsoft Office Suite and collaboration tools.
Ability to manage sensitive information with absolute discretion.
Strong relationship‑building skills at all levels of the organization.
Work Environment
Role is based on‑site in Farmington Hills, with occasional travel as needed.
Fast‑paced environment that demands agility, discretion, and proactive thinking.
ATC Drivetrain provides equal employment opportunities (EEO)
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