University of South Florida Libraries
Academic Program Specialist - Kate Tiedemann School of Business and Finance
University of South Florida Libraries, Tampa, Florida, us, 33646
Academic Program Specialist - Kate Tiedemann School of Business and Finance
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Locations: 4202 East Fowler Avenue, Tampa, FL, 33620, US
Hiring Salary: 42,000 - 45,000
Job Identification: 41476
Job Category: Staff
Posting Date: 12/27/2025, 12:51 PM
Apply Before: 01/05/2026, 05:00 AM
Degree Level: High School Graduate
Job Description Position Summary:
This position typically reports to the Academic Services Administrator of an academic department, school or college, but may also report to a Department Chair or other academic administrator. This is specialized administrative work in program implementation that is performed under general supervision. The Academic Program Specialist will perform a wide variety of office and clerical duties of medium complexity. This position may assign work to or supervise student or temporary (OPS) employees. To fulfill the job requirements, employees assigned to this class title must be able to do inquiries, queries and standard reports from university systems such as OASIS, Xitracs, FAIR, Archivum, PowerBI and internal Microsoft Access databases and must be able to produce documents using word processing and spreadsheet software.
Responsibilities Administrative Support
Provide support to the Academic Services Administrator with all day-to-day operations of the department/school.
Responsible for all copy of exam materials, class materials, and grading exam scantrons.
Check department course schedules against schedules in Oasis and flag any discrepancies for academic services administrator.
Update faculty door signs with courses and office hours each semester.
Track and initiate purchase of copy paper and other office supplies.
Assist with any purchase or travel requests, including professors travelling with students. This can include helping students with travel requests or booking transportation.
Assist any candidate or outside guest with travel arrangements and reimbursements.
Assist with planning workshops, retreats and school meetings, including room/venue coordination, catering, and purchasing requirements for these functions.
Coordinate and schedule advisory board meetings.
Responsible for updating and maintaining any databases utilized by the school.
Update department directory.
Collaborate with the college’s communications and marketing team to update webpages and print materials for the school.
Uploading and updating content on monitors outside school, including calendar updates and faculty slides.
Assist with and backup to the Academic Services Administrator in submitting employment requests with supporting documentation.
Faculty Support
Assist with textbook orders and faculty/adjunct requests for desk copies, online access to instructor resources, etc.
Request and save syllabi each semester.
Remind faculty of grade submission dates and track submissions.
Request and save updated VITA of all faculty.
Assist with and backup to the Academic Services Administrator Faculty Searches with administrative Duties.
Other Duties
Perform other administrative and analytical duties supporting the academic mission of the school and college, as needed.
Qualifications Minimum Education and Experience:
This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants Have Rights Under Federal Employment Laws The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
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Get AI-powered advice on this job and more exclusive features.
Locations: 4202 East Fowler Avenue, Tampa, FL, 33620, US
Hiring Salary: 42,000 - 45,000
Job Identification: 41476
Job Category: Staff
Posting Date: 12/27/2025, 12:51 PM
Apply Before: 01/05/2026, 05:00 AM
Degree Level: High School Graduate
Job Description Position Summary:
This position typically reports to the Academic Services Administrator of an academic department, school or college, but may also report to a Department Chair or other academic administrator. This is specialized administrative work in program implementation that is performed under general supervision. The Academic Program Specialist will perform a wide variety of office and clerical duties of medium complexity. This position may assign work to or supervise student or temporary (OPS) employees. To fulfill the job requirements, employees assigned to this class title must be able to do inquiries, queries and standard reports from university systems such as OASIS, Xitracs, FAIR, Archivum, PowerBI and internal Microsoft Access databases and must be able to produce documents using word processing and spreadsheet software.
Responsibilities Administrative Support
Provide support to the Academic Services Administrator with all day-to-day operations of the department/school.
Responsible for all copy of exam materials, class materials, and grading exam scantrons.
Check department course schedules against schedules in Oasis and flag any discrepancies for academic services administrator.
Update faculty door signs with courses and office hours each semester.
Track and initiate purchase of copy paper and other office supplies.
Assist with any purchase or travel requests, including professors travelling with students. This can include helping students with travel requests or booking transportation.
Assist any candidate or outside guest with travel arrangements and reimbursements.
Assist with planning workshops, retreats and school meetings, including room/venue coordination, catering, and purchasing requirements for these functions.
Coordinate and schedule advisory board meetings.
Responsible for updating and maintaining any databases utilized by the school.
Update department directory.
Collaborate with the college’s communications and marketing team to update webpages and print materials for the school.
Uploading and updating content on monitors outside school, including calendar updates and faculty slides.
Assist with and backup to the Academic Services Administrator in submitting employment requests with supporting documentation.
Faculty Support
Assist with textbook orders and faculty/adjunct requests for desk copies, online access to instructor resources, etc.
Request and save syllabi each semester.
Remind faculty of grade submission dates and track submissions.
Request and save updated VITA of all faculty.
Assist with and backup to the Academic Services Administrator Faculty Searches with administrative Duties.
Other Duties
Perform other administrative and analytical duties supporting the academic mission of the school and college, as needed.
Qualifications Minimum Education and Experience:
This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants Have Rights Under Federal Employment Laws The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
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